2-Staiton 23 RFP.pdf

North Summit Fire District | Fire Station 23 Remodel RFP

NORTH SUMMIT FIRE DISTRICT

REQUEST FOR PROPOSALS

FIRE STATION 23 DORM ADDITION

2000 South Hoytsville Road, Coalville, Utah 84017

Interior Remodel, Apparatus Bay Improvements, Building Envelope, Mechanical, Plumbing, Electrical, and Related Work

RFP Issue Date Tuesday, August 18, 2026

Mandatory Pre-Proposal Site Visit Thursday, August 27, 2026, 10:00 AM

Deadline for Questions Wednesday, September 2, 2026, 2:00 PM

Proposal Due Date Friday, September 4, 2026, 12:00 PM (noon)

Procurement Contact Tyler Rowser, Administrative Battalion Chief

1. Background and Purpose North Summit Fire District (the “District”) is soliciting proposals from qualified general contractors for the remodel and improvement of Fire Station 23 located at 2000 South Hoytsville Road, Coalville, Utah 84017. The construction documents identify an approximately 1,850 square foot remodel area and include work affecting sleeping quarters, group room, kitchen, restrooms, apparatus bay, exterior building envelope, mechanical, plumbing, and electrical systems.

The intent of this RFP is to select a responsive and responsible contractor that can provide a complete, coordinated, code-compliant project in accordance with the RFP, drawings, specifications, addenda, accepted proposal, and resulting contract.

2. Contract Documents and Governing Requirements The Contractor shall review and be responsible for the complete construction document set. Information shown on any drawing or specification sheet is part of the work whether or not repeated elsewhere. The Contractor shall coordinate all architectural, mechanical, plumbing, electrical, and specialty-trade requirements and shall field verify existing conditions before beginning work.

• 2024 International Building Code (IBC)

• 2024 International Plumbing Code (IPC)

• 2024 International Mechanical Code (IMC)

• 2024 International Fire Code (IFC)

• 2020 National Electrical Code (NEC)

• 2021 International Energy Conservation Code (IECC)

• Applicable ADA/ANSI accessibility requirements and all local requirements of the authority having jurisdiction

3. Project Scope of Work The following summary is provided for proposal organization and evaluation. It does not limit the Contractor’s responsibility to perform all work required by the drawings and specifications for a complete project.

3.1 Selective Demolition and General Construction

• Remove and dispose of existing items, finishes, partitions, windows, doors, fixtures, cabinetry, equipment, and other materials specifically indicated for removal; protect items designated to remain or to be removed by the Owner.

• Remove carpet, pad, base, and adhesive in areas shown; patch and repair walls and ceilings after demolition.

• Construct three new sleeping rooms and related walls, openings, doors, blocking, insulation, gypsum board, and finishes.

• Infill or modify existing window and door openings as shown; field verify dimensions and structural conditions before fabrication.

• Provide new concrete steps/slabs and related site restoration where indicated, including landscaping repair and Owner-directed parking striping installation.

• Coordinate all work around existing electrical panels, mechanical areas, utilities, and building systems to remain.

3.2 Interior Architectural Work

• Provide new doors, frames, hardware, aluminum window/storefront systems, and glazing as scheduled.

• Provide new custom plastic-laminate casework, countertops, shelving, work surfaces, and related blocking/supports.

• Provide interior painting and repair work, including apparatus bay painting and finish preparation identified in the specifications.

• Provide FRP, tile, coved base, epoxy flooring, cultured marble shower systems, ADA shower components, mirrors, grab bars, and other restroom/shower finishes and accessories shown.

• Coordinate Owner-furnished/Owner-installed items including furniture, carpet/base where designated, signage, and other specifically identified Owner items.

3.3 Apparatus Bay Improvements

• Remove and replace the three existing overhead apparatus doors with specified insulated overhead door systems, operators, vision panels, and red/green stop-light controls.

• Replace apparatus bay lighting with new LED high-bay fixtures and associated wiring/controls.

• Prepare and coat the apparatus bay floor with the specified epoxy/polyaspartic coating system and provide painted parking lines.

• Provide parking bumpers/bollard protection and related protective components shown in the drawings.

• Upgrade apparatus bay water supply and hose connections, including reinforced faucet/hose-reel provisions and hose bibb for the de-ionizer as indicated.

• Provide and install one (1) 2-inch water valve on the south side of the apparatus bay apron. Include all required piping, fittings, excavation, backfill, supports, protection, connections to the existing water system, testing, flushing, surface restoration, and coordination necessary for a complete and operable installation. Contractor shall field verify the exact location and connection point with the Owner before installation.

3.4 Exterior Building Envelope

• Remove existing horizontal siding in areas indicated and install new fiber-cement/hard-board lap siding and trim in accordance with Specification Section 0074646 and the exterior elevations.

• Provide water-resistive barrier, perimeter flashing, sealants, trim, and accessories required for a weather-tight installation.

• Coordinate existing soffit, fascia, roof, vents, gas meter, electrical equipment, windows, doors, and other elements to remain.

• Remove existing signage where indicated; replacement signage will be installed by the Owner.

3.5 Mechanical and Plumbing

• Provide the multi-zone heat pump system and three ductless indoor units serving the sleeping rooms, including condensate pumps, thermostats, refrigerant piping, supports, controls coordination, and condensate routing.

• Provide dryer exhaust, plumbing connections, and all penetrations/flashing/sealing required for a complete installation.

• Provide plumbing work shown for showers, water closets, lavatories, sinks, washer box, water supply, waste, vent, and apparatus bay waterline upgrades.

• Provide testing, balancing, O&M information, as-builts, and closeout documentation required by the mechanical/plumbing drawings and specifications.

3.6 Electrical, Telecom, and Westnet Alert System Rough-In

• Provide electrical demolition, branch circuits, lighting, lighting controls, receptacles, GFCI protection, HVAC connections, garage-door controls, red/green stop lights, and other work shown on the electrical drawings.

• Provide combination smoke/CO detectors in sleeping areas and coordinate required low-frequency sounder bases and First-In dorm remote connections.

• Provide the required antenna/data conduit and other raceways shown in the electrical documents.

• For general telecom/CAT6 work, provide rough-in as shown; cabling, jacks, faceplates, testing, and terminations are by others unless specifically stated otherwise.

WESTNET OWNER CLARIFICATION - THIS RFP CONTROLS: All device boxes and system boxes associated with the Westnet alert system will be furnished by North Summit Fire District. The Contractor shall NOT include the cost of furnishing Westnet boxes or Westnet equipment. The Contractor shall include all labor and material necessary to install the required conduit/raceway from each Owner-designated Westnet box location back to the utility room, including fittings, supports, pull string, penetrations, firestopping, and coordination. Unless separately directed by addendum, Westnet cabling, devices, equipment, terminations, programming, and commissioning are by the Owner/Owner’s specialty vendor.

3.7 Optional Bid Alternate – Automatic Landscape Irrigation System

Provide a separate optional bid alternate for a complete automatic landscape irrigation/sprinkler system serving the landscaped areas associated with Fire Station 23. This alternate shall not be included in the Base Bid unless specifically accepted by North Summit Fire District.

The alternate shall include all labor, materials, equipment, controls, valves, piping, sprinkler heads, fittings, sleeves, wiring, backflow protection where required, excavation, trenching, bedding, backfill, testing, adjustment, startup, and restoration required for a complete and operational system.

Contractor shall coordinate irrigation coverage with existing and proposed landscaping, sidewalks, concrete, utilities, building improvements, and Owner requirements. Irrigation heads shall be located and adjusted to minimize overspray onto the building, sidewalks, apparatus apron, parking areas, and other paved surfaces.

Provide an automatic irrigation controller and required control wiring, weather/rain-sensing device if required by applicable code or manufacturer recommendations, zone valves, valve boxes, and all other accessories necessary for a complete system.

The Contractor shall field verify available water service, pressure, flow, connection location, and existing underground conditions before installation. Any required permits, inspections, testing, and final system adjustment shall be included in the alternate price.

At project closeout, provide the Owner with operating instructions, controller programming information, product documentation, warranty information, and an as-built diagram identifying irrigation zones, valve locations, mainline routing, and major components.

Also provide a 2” standpipe on the south end of the driveway for access to fill engines off the irrigation water system.

4. Site Access, Phasing, and Coordination

• Coordinate work sequencing, shutdowns, deliveries, staging, and temporary access with the District.

• Provide dust/noise control, temporary barriers, public/employee protection, environmental protection, and daily cleanup.

• Coordinate all penetrations, concealed work, rough-ins, and equipment locations before closing walls or ceilings.

5. Proposal Submission Requirements Offerors shall submit a complete technical proposal and a separate cost proposal by the date and time stated on the RFP cover page. Technical and cost files shall be submitted at the same time. Cost information shall not appear in the technical proposal.

• Cover letter and authorized signature.

• Contractor license information and confirmation of required insurance/bonding capability.

• Project understanding and proposed work plan.

• Detailed schedule, phasing, access, and logistics approach.

• Resource allocation plan identifying project manager, superintendent, key staff, anticipated subcontractors, crew availability, and long-lead procurement strategy.

• Safety and quality-control approach.

• Relevant project experience and references.

• Disclosure of any prior North Summit Fire District projects proposed for bonus-point consideration.

• Separate Attachment C / Cost Proposal including the Base Bid, the separate Optional Bid Alternate for the automatic landscape irrigation/sprinkler system, any other required alternates, unit prices, and other requested cost information. The landscape irrigation alternate shall be clearly identified and priced separately from the Base Bid.

6. Mandatory Minimum Requirements

1. Offeror must hold a minimum of a Utah R100 contractor license for general construction and specialty trades.

2. Offeror must demonstrate the financial, staffing, and subcontractor capacity to complete the project.

3. Offeror must provide a qualified superintendent and project manager with relevant commercial remodel/construction experience.

4. Offeror must submit all required technical and cost documents by the proposal deadline.

7. Technical Evaluation Criteria Responsive proposals will be evaluated on the criteria below. The evaluation committee will score the technical proposal independently from the cost proposal. The District may conduct reference checks and may consider documented prior performance.

7.1 Work Plan & Schedule - 30 Points

Evaluate understanding of the scope, sequencing, construction phasing, station/operational coordination, access and logistics planning, schedule realism, milestones, and ability to anticipate project constraints.

7.2 Contractor Qualifications & Similar Experience - 25 Points

Evaluate relevant commercial remodel, municipal/public-safety, apparatus-bay, specialty-system, and comparable construction experience; qualifications and experience of the proposed project manager, superintendent, and key personnel; and references.

7.3 Project Management, Safety & Quality Control - 20 Points

Evaluate communication protocols, subcontractor coordination, safety management, quality assurance/quality control, document control, risk management, issue resolution, and closeout approach.

7.4 Resource Allocation & Ability to Meet Timeline - 15 Points

Evaluate dedicated staffing, superintendent availability, crew and subcontractor capacity, resource-loading by phase, long-lead procurement, equipment/material staging, and the ability to add or reallocate resources if the schedule is threatened.

7.5 Added Value / Innovations - 10 Points

Evaluate practical, project-specific ideas that improve schedule, durability, operations, maintainability, quality, or coordination without reducing the requirements of the Contract Documents.

7.6 BONUS - Prior Successful North Summit Fire District Experience - 5 Bonus Points

Award 5 bonus points when the Offeror demonstrates documented successful completion of prior work for North Summit Fire District, including satisfactory performance in schedule, quality, communication, safety, coordination, and closeout. The District may verify prior performance using its own records. Merely submitting a prior bid or performing incidental work does not qualify. Offerors with no prior District work receive zero bonus points and remain fully eligible for award.

Technical Scoring Summary Points

Work Plan & Schedule 30

Contractor Qualifications & Similar Experience 25

Project Management, Safety & Quality Control 20

Resource Allocation & Ability to Meet Timeline 15

Added Value / Innovations 10

Prior Successful North Summit Fire District Experience - BONUS 5 Bonus

Maximum Technical Score 105

8. Cost Proposal and Evaluation The cost proposal shall be submitted separately from the technical proposal. Unless modified by addendum, the evaluated “Proposed Price” will be the lump-sum Base Bid. The Optional Bid Alternate for the automatic landscape irrigation/sprinkler system, other alternates, allowances, and unit prices will not be included in the cost score unless the RFP or an addendum expressly states otherwise. The District may accept or reject the landscape irrigation alternate independently of the Base Bid based on available funding and project needs.

Cost points will be calculated using the formula: Cost Points x (Lowest Responsive Base Bid / Offeror Base Bid). The District reserves the right to accept or reject alternates based on available funding and project needs.

9. Bonds, Insurance, and Contract Requirements

• No bid bond is required with the proposal unless the final issued cover/addendum expressly states otherwise.

• The successful contractor shall furnish required payment and performance bonds before contract execution. Bid pricing shall include the cost of required payment and performance bonds.

• Contractor shall maintain all insurance required by the District and applicable law.

• Base bid pricing shall remain firm for the proposal acceptance period stated in the final RFP/addendum.

Unit prices or other specifically identified pricing shall remain firm for the period stated in Attachment C.

10. Questions, Addenda, and Communications All questions regarding this solicitation must be submitted through the procurement website by the Question Deadline shown on the cover page. Offerors shall not rely on oral interpretations. Only written answers or addenda issued by the District modify the solicitation. Offerors are responsible for incorporating all addenda into their proposals.

11. Evaluation and Award The District intends to award a single contract to the responsive and responsible Offeror determined to provide the best value based on the published evaluation criteria, cost evaluation, responsibility review, and any other procedures allowed by applicable procurement law. The District may reject any or all proposals, waive immaterial irregularities, request clarification, or cancel/reissue the solicitation when permitted by law and in the District’s best interest.

12. Attachments

• Attachment A - Standard Terms and Conditions

• Attachment B - Fire Station 23 Full Drawing Set and Specifications

• Attachment C - Bid Cost Sheet

• Attachment D - Technical Evaluation Scoring Sheet

• Attachment E – Site map of general area for Optional Bid Alternate – Automatic Landscape Irrigation

System

• Any addenda issued before the proposal due date.

13. Owner-Furnished / Owner-Provided Items and Clarifications

• Furniture shown in the construction documents is for reference and will be provided by the Owner.

• Owner-installed or Owner-furnished carpet/base and signage shall be coordinated as indicated in the drawings/specifications.

• Westnet alert-system boxes are provided by the Owner. Contractor shall price conduit/raceway only from the designated Westnet box locations back to the utility room, as further described in Section 3.6 of this

RFP.

• Landscape irrigation is an Optional Bid Alternate and shall be priced separately. The 2-inch water valve on the south side of the apparatus bay apron is included in the Base Bid unless modified by written addendum.

• Where an RFP clarification conflicts with a drawing note, the RFP clarification and any later addendum control for bidding purposes.