2-Required Forms (Attachments A-D and W-9).pdf

REV 09.25

REQUIRED FORMS

FOR

Fire System Inspection Services Solicitation # 26-008V

Issued By:

Schertz-Cibolo-Universal City Independent School District

Closing Date:

2:00 PM

January 22, 2026

SCUCISD is accepting proposals to provide district wide fire system inspection services related fire alarms, sprinklers and fire extinguishers in accordance with the instructions, specifications, terms, and conditions, contained in this Solicitation.

ADDENDA TO RFP. SCUCISD reserves the right to revise and amend the specifications prior to the date set for the receipt of proposals. Respondents are requested to clarify any ambiguity, conflict, discrepancy, omission, or other error(s) in the RFP in writing. Revisions or amendments, if any, will be made by issuing an addendum. Every effort will be made to send addenda issued to the parties known to have been furnished a complete copy of the RFP. It is the responsibility of each Contractor, prior to submitting the Proposal, to contact the Purchasing Department to determine if addenda were issued and, if so, to obtain such addenda for attachment to the Proposal. Register online at https://scucisd.bonfirehub.com/ to receive any addenda and submit questions or comments concerning this solicitation.

For Further Information Contact:

SCUCISD Purchasing & Supply Department Attn: Terri Canal, CPPB, CTSBO

1056 Elbel Road, Schertz, TX 78154

PH: 210-945-6223

Email: tcanal@scucisd.org

Page 2 of 7 Schertz-Cibolo-Universal City ISD Solicitation No. 26-008V, Fire System Inspection Services

REQUIRED FORMS

FORMS INCLUDED IN THIS SOLICITATION DOCUMENT

(1) Attachment A - Proposal Form

(2) Attachment B - Exceptions to this Solicitation

(3) Attachment C - Felony Conviction Notice

(4) Attachment D - Conflict of Interest Form CIQ

(5) Current W-9

*Download solicitations, addenda, and other forms at: https://scucisd.bonfirehub.com/

Page 3 of 7 Schertz-Cibolo-Universal City ISD

ATTACHMENT A

PROPOSAL FORM

NOTE: Failure to complete this form shall result in your Proposal being deemed non-responsive and rejected without further evaluation.

We, , (Company Name) of, , (Business Address) (Zip Code)

The undersigned, having fully and carefully read and examined the Request for Proposal (RFP) Documents, Enclosures and Addenda, hereby offers to Schertz-Cibolo-Universal City Independent School District a Proposal for Fire System Inspection Services in accordance with the solicitation documents, and addenda at the place, price and in a manner set out therein and certifies the following;

a. Represents that to the best of its knowledge it is not indebted to the Schertz Cibolo Universal City Independent School District. Indebtedness to the District shall be basis for the non-award and/or cancellation of any award.

b. Certifies that no suspension or debarment is in place that would preclude receiving a federally funded contract.

c. The undersigned affirms that they are duly authorized to execute this contract, to fully comply with the terms and conditions of this Request for Proposal, including all forms and attachments included herein, that this company, corporation, firm, partnership or individual has not prepared this Proposal in collusion with any other Bidder, and that the contents of this Proposal as to prices, terms or conditions of said Proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this solicitation.

ADDENDA ACKNOWLEDGEMENT

Acknowledgement is hereby made of receipt of the following addenda to this PROPOSAL document:

Addendum No. ______ dated _________________, ______ pages

Addendum No. ______ dated _________________, ______ pages

Addendum No. ______ dated _________________, ______ pages

Signatures: Signed and submitted by:

(Signature of person authorized to sign) (Print name of person authorized to sign)

Name of person to contact regarding this Proposal:

Title: Telephone #:

FAX: E-Mail:

Page 4 of 7 Schertz-Cibolo-Universal City ISD

ATTACHMENT B

EXCEPTIONS TO THIS SOLICITATION

Does the Prospective Bidder have any deviations to any conditions and/or specifications/scope of services listed in this document?

No

Yes

If yes, noted in writing herein.

(Attach additional Pages if necessary)

Note: Each exception must be clearly defined and referenced to the proper section and paragraph in this Solicitation.

Page 5 of 7 Schertz-Cibolo-Universal City ISD

ATTACHMENT C

FELONY CONVICTION NOTICE

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

VENDOR’S NAME: ______________________________________________________

AUTHORIZED COMPANY OFFICIAL’S NAME: __________________________________

A. My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.

Signature of Company Official: _____________________________

B. My firm is not owned nor operated by anyone who has been convicted of a felony.

Signature of Company Official: _____________________________

C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

Name of Felon(s): _________________________________________ (Attach additional sheet if necessary.)

Details of Conviction(s): ____________________________________ (Attach additional sheet if necessary.)

Signature of Company Official: _____________________________

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school District must give advance notice to the District if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony”.

Subsection (b) states “a school District may terminate a contract with a person or business entity if the District determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The District must compensate the person or business entity for services performed before the termination of the contract”.

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION (Sign under ITEM A)

Page 6 of 7 Schertz-Cibolo-Universal City ISD

ATTACHMENT D

Page 7 of 7 Schertz-Cibolo-Universal City ISD