4-RFP 26-007V Fire System Inspect Srv.pdf

This is a Request for Proposal (RFP) document issued by Schertz-Cibolo-Universal City Independent School District (SCUCISD) in Texas for district-wide fire system inspection services. The solicitation seeks qualified vendors to provide inspection, testing, and maintenance services for fire alarm systems (28 units), fire extinguishers (approximately 1,301 units), and fire sprinkler systems (located in 19 facilities), along with related components including fire pumps and backflow prevention devices. All testing must comply with applicable standards including NFPA 72 for fire alarms, NFPA 25 for sprinklers, and manufacturer specifications. The proposal deadline is January 22, 2026 at 2:00 PM, with final questions due by January 15, 2026 at 11:00 AM. Non-mandatory site visits must be scheduled by January 14, 2026. The contract period runs from March 1, 2026 through February 28, 2027, with up to four one-year renewal options at the District's discretion. The District reserves the right to award to a single vendor or multiple contractors based on best value rather than price alone.

Proposals must include copies of all applicable licenses, certifications, and permits, with minimum qualifications requiring five years of experience providing fire system inspections and demonstrated service for at least three comparable clients. The District will not be bound to accept the lowest bid and reserves the right to negotiate or reject any proposal. All costs for proposal preparation, presentations, demonstrations, and samples shall be borne by the vendor. Travel time and mileage must be included in pricing with no separate charges permitted. The District requires no price increases during the initial 12-month period, with any subsequent adjustments capped at 5% annually and limited to one adjustment per year, based on the Consumer Price Index for Urban Areas (CPI-U). Contractors must maintain specified insurance coverage including workers' compensation, general liability with $1,000,000 bodily injury limits, and automobile liability coverage, with SCUCISD named as additional insured. All contractors and personnel require criminal background clearance and must comply with Texas Education Code requirements; no workers with disqualifying criminal histories are permitted on District property.