3-RFP 26-008V Fire System Inspect Srv.pdf

This is a Request for Proposal (RFP) issued by Schertz-Cibolo-Universal City Independent School District (SCUCISD) for district-wide fire system inspection services covering fire alarms, sprinklers, fire extinguishers, and related components. The District serves approximately 15,475 students across 73 square miles in northeast Bexar County and southwest Guadalupe County, Texas. SCUCISD is seeking proposals to inspect 28 fire alarm systems across multiple campuses, approximately 1,301 fire extinguishers distributed across 19 facilities, and fire sprinkler systems in 19 facilities. All inspections must comply with applicable NFPA standards (NFPA 72 for fire alarms and NFPA 25 for sprinkler systems). The proposal submission deadline is January 22, 2026, at 2:00 PM via the Euna Bonfire bidding platform. Non-mandatory site visits may be scheduled by January 14, 2026, by contacting Terry Rappmund. The contract period is March 1, 2026, through February 28, 2027, with up to four one-year renewal options at the District's discretion. No pre-proposal meeting or proposal guarantee is required.

Vendors must demonstrate a minimum of five years of experience providing fire system inspections and submit copies of all applicable licenses and certifications, with preference given to those with ten years of experience. The District expects all inspection and repair work to be completed outside regular school hours, during summer months, weekends, or holidays. Pricing should include all travel time and mileage, with no separate billing allowed. For fire extinguisher services, vendors must pre-arrange replacement with the District and provide recharging services including incidental parts such as pins, o-rings, and powder. The District reserves the right to award to one or multiple vendors based on best value rather than price alone and will not be bound to accept the lowest proposal. Contractors must maintain workers' compensation coverage (statutory with $100,000 employer's liability), general liability of $1,000,000 per occurrence for bodily injury and $2,000,000 for property damage, and automobile liability of $100,000 per occurrence. The SCUCISD must be named as an additional insured on general liability policies. All costs for contractor preparation, presentations, demonstrations, and interviews are borne by the vendor. The District reserves the right to modify or terminate the contract at any time with or without cause.