2. BPM007036 Solicitation Attachment - Confidential Information Designation (1) (1).pdf
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- Solicitation number
- BPM007036
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Confidential Information Designation form attachment for Request for Proposal Solicitation No. BPM007036, issued by the Arizona Department of Corrections, Rehabilitation & Reentry for Community Accountability Program Services for Community Corrections. The document establishes the process by which offerors may designate materials submitted in response to the solicitation as confidential or proprietary trade secrets, thereby protecting them from disclosure under Arizona public records law. Offerors must complete the form and return it with their proposal response, selecting whether their submission does or does not contain trade secret information. The form requires offerors claiming trade secret status to provide supporting documentation demonstrating that the information qualifies under Arizona Administrative Code R2-7-101(51), which defines trade secrets as formulas, patterns, compilations, programs, devices, methods, techniques, or processes that derive independent economic value from not being generally known and are subject to reasonable efforts to maintain secrecy.
The state's Chief Procurement Officer will make a written determination regarding confidentiality claims within a specified timeframe, with options to approve the designation, reject it, or request additional information. Offerors are notified in writing if designated information is deemed non-confidential and may request review by the state procurement administrator. Notably, the state reserves the right to share all offer materials, including those designated confidential, with evaluation committees and technical advisors during the proposal evaluation process. Offerors agree to indemnify and hold the state harmless from any claims or legal costs arising from the state's reliance on confidentiality designations. Contract terms, pricing, and publicly available information are explicitly excluded from confidential treatment under this process.
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Text version
Request for Proposal Solicitation No. BPM007036
Community Accountability Program Services for Community Corrections
Arizona Department of Corrections, Rehabilitation &
Reentry 701 E. Jefferson Street
Phoenix, AZ 85034
Attachment 02 – Confidential Information Designation
All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract. Recognizing there may be materials included in a solicitation response that are proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 (copy attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C.
R2-7-101(51).
Complete this form and return it with your Offer along with the appropriate supporting information to assist the State in making its determination as to whether any materials submitted as part of your Offer should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure. Offerors shall create a redacted version of documents containing confidential information upon request from the Procurement Officer.
STATE WILL NOT CONSIDER ANY MATERIAL IN YOUR OFFER “CONFIDENTIAL” UNLESS DESIGNATED ON THIS FORM.
Check one of the following – if neither is checked, State will assume that it is equivalent to “DOES NOT”:
☐ This response DOES NOT contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317; or
☐ This response DOES contain trade secret information because it contains information that: 1. Is a formula, pattern, compilation, program, device, method, technique or process;
2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and
3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.
NOTE: Failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(51) will become public in accordance with A.A.C. R2-7-C317. State may make its own determination on materials in accordance with A.A.C. R2-7-103.
If State agrees with Offeror’s designation of trade secret or confidentiality and the determination is challenged, the Offeror hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.
By submitting this response, Offeror agrees that the entire Offer, including confidential, trade secret, and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process. Offeror agrees to indemnify and hold State, its agents and employees, harmless from any claims or causes of action relating to State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by State in defending such an action.
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Solicitation Attachment 04 – Confidential Information Designation | Revision No. 3 | Revised 03-24
Request for Proposal Solicitation No. BPM007036
Community Accountability Program Services for
Community Corrections
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street Phoenix, AZ 85034
Attachment 2 – Confidential Information Designation (for reference only) A.A.C.
R2-7-103 [Confidential Information] as was current at time of Solicitation issuance
A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential". Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.
B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.
C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:
1. The designated information is confidential and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;
2. The designated information is not confidential; or
3. Additional information is required before a final confidentiality determination can be made.
D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.
E. An agency chief procurement officer may release information designated as confidential under subsection (A) if: 1.
A request for review is not received by the state procurement administrator within the time period specified in the notice; or
2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential.
Solicitation Attachment 04 – Confidential Information Designation | Revision No. 3 | Revised 03-24
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