2.04.13 Attachment (12) - Data Item Description (DIDs).pdf
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- Attached to
- DPM Household Goods Packing, Moving, and Storage
- Solicitation number
- N0060426R0003
About this file
This document is a set of Data Item Descriptions (DIDs) using DD Form 1664 that establish reporting and documentation requirements for a federal household goods transportation and storage contract, likely related to military personnel moves.
The DIDs specify eleven distinct data items that contractors must provide throughout contract performance. Key requirements include: (1) Contractor's Quality Control Program (DID 0001)—a basic version submitted with proposal and updated version by contract start, detailing inspection areas, schedules, and inspector names; (2) Weight Tickets (DID 0002)—certified in duplicate per ICC/state regulations, containing weighing station details, dates, contractor name, van/trailer numbers, property owner name, weigh master signature, and order number; (3) Household Goods Descriptive Inventory (DID 0003)—accurate legible inventory of shipment contents with quantities, carton conditions, distributed to Transportation Officer, property owner, and contractor with copies attached to and inside the first container; (4) Exception Sheets (DID 0004)—recording condition differences noted during removal from nontemporary storage, signed by both contractor and storage contractor representatives; (5) Report of Government Owned Containers (DID 0005)—monthly summary and weekly supplemental reports tracking accountability and location, due 15 days after contract start and first workday of each month thereafter; (6) Joint Statement of Loss and Damage at Delivery (DID 0006)—DD Form 1840 completed and jointly signed during unloading/unpacking, used as proof of delivery and claim support; (7) Claims Correspondence (DID 0007)—copies of claim-related correspondence forwarded to Transportation Officer within ten workdays of receipt; (8) Government Bill of Lading SF Form 1203 (DID 0008)—completed with container counts, weights, and cube data for linehaul freight movement; (9) Contractor's Weekly Report (DID 0009)—submitted each Monday listing outbound shipments on hand with member name, rank, SSN, days on hand, and order number; (10) Report of Shipments on Hand (DID 0010)—complete inventory of inbound shipments as of dates determined by Transportation Officer, including member details, receipt dates, pieces, weight, cube, and order numbers; (11) Outsized Air Cargo Report (DID 0011)—prepared for military airlift system shipments with containers exceeding 72 inches in any dimension; and (12) Report of Strikes, Port Congestion, Fires, Pilferage, Vandalism, and Similar Incidents (DID 0012)—notifying JPPSO-Hawaii within one working day of discovery with member identification, shipment numbers, origin/destination information, incident details, loss/damage extent, and current shipment status. All documents establish specific distribution requirements to Transportation Officers, Quality Assurance Divisions, contractors, and property owners as applicable.
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DATA ITEM DESCRIPTION
Form Approved
OMB NO. 0704-0188
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS.
1. TITLE
CONTRACTOR’S QUALITY CONTROL PROGRAM
2. IDENTIFICATION NUMBER
3. DESCRIPTION/PURPOSE
The contractor must provide a quality control program that includes an inspection system for services listed in the required services chart (RSC), specifying the areas to be inspected, when and by whom. It must also identify questionable services before performance becomes unsatisfactory. It shall describe the method used in recording the quality control inspection results and disposition of these inspection records.
4. APPROVAL DATE (YYMMDD)
5. OFFICE OF PRIMARY RESPONSIBILITY (OPR)
6a. DTIC APPLICABLE 6b. GIDEP APPLICABLE
7. APPLICATION/INTERRELATIONSHIP
The quality control program indicates procedures are available to provide quality performance to the Government.
Schedules I, Outbound services.
8. APPROVAL LIMITATION
9a. APPLICABLE FORMS
9b. AMSC NUMBER
10. PREPARATION INSTRUCTIONS
Basic version outlining a general approach must be submitted with proposal. Updated version must be submitted by the contract start date.
The quality control plan must contain, as a minimum:
1. Areas to be inspected
2. Inspection schedule
3. Names and titles of individuals performing inspections
11. DISTRIBUTION STATEMENT
Contracting Officer
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
WEIGHT TICKETS
Weight tickets, properly certified, in accordance with ICC, state, Commonwealth, or District regulations are required to support billings for payment.
Verification of weight of shipments. Weight tickets are not required on inbound shipments unless a reweigh is ordered.
Schedules I, Outbound services.
Weight tickets shall be certified and prepared in duplicate and shall contain the following:
1. Name and address of the weighing station
2. Date of weighing
3. Contractor’s name
4. Van or trailer number
5. Name of property owner
6. Signature of weigh master
7. Order number
TO
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
HOUSEHOLD GOODS DESCRIPTIVE INVENTORY
To provide an accurate, legible inventory of shipment contents. Identify quantifies, cartons, conditions of articles and other information concerning the items shipped. (Attachment A-G1, Figure A-G1-1)
Listing of articles shipped. Not required on inbound shipments.
Schedules I and III.
Schedule I: TO-Original; Owner-1 copy; Contractor-1copy.
Shipment: 1 copy attached to number one container; 1 copy placed inside number one container Schedule III: TO-Original; Owner-1 copy; Contractor-1 copy
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
EXCEPTION SHEETS
To record a difference in the condition of items being removed from nontemporary storage.
Used in settlement of claims.
Schedule I.
Prepare only when different conditions are noted from the nontemporary storage inventory. When contractor’s representative and storage contractor’s representative differ, enter both opinions, separately identifying source. Both parties shall sign and date the exception sheet.
The exception sheets are maintained in the contractor’s file. A copy will be furnished to the claims office, upon request.
As required
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
REPORT OF GOVERNMENT OWNED CONTAINERS
Account for government-owned containers.
To determine accountability, usage, and location of government-owned containers.
Schedules I and II.
Prepare monthly Government-Owned Container Program Summary report, and weekly supplemental reports.
Initial report due 15 days after contract start date.
Subsequent reports are due the first workday of each month QA Division will furnish the forms for the contractor’s use.
QA Division
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
JOINT STATEMENT OF LOSS AND DAMAGE AT DELIVERY
To record loss and/or damage at the time of delivery to the member. (Attachment A-G1, Figure A-G1-7)
Used as proof of delivery and as supporting documentation for a claim.
Schedules II and III.
A DD Form 1840 will be prepared to indicate the loss and/or damage revealed during unloading/unpacking. The contractor and owner must jointly sign the form upon completion. If available, the owner’s copy of the inventory prepared at origin or the copy from the number one container shall be used to check count and condition.
Contracting Officer
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
CLAIMS CORRESPONDENCE
A copy of any correspondence concerning a claim that is received by the contractor from anyone other than the local TO.
Informs the PPSO of a pending claim.
Schedules I, II and III.
At the time a claim is received by the contractor, the contractor records the date of receipt on the claim and furnishes a copy of all correspondence regarding the claim to the TO within ten workdays.
TO
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
GOVERNMENT BILL OF LADING (SF FORM 1203)
A document issued by the government to procure transportation and related shipment services.
Used for linehaul freight movement of personal property.
The following information will be typed by the contractor in the blocks indicated below:
1. Block 26 – Enter the number and kind of containers, such as 1 F/L, 2 CINS, etc.
2. Block 2 – Enter the aggregate weight and cube of the total number of each different type of containers shows in Block 26.
3. Block 28 – Enter the total gross weight of the shipment and when available, total tare and net weight.
Contractor surrenders the original and copies 2, 3 and 4 to the carrier.
Contractor returns copies 5, 6 and 7, signed by the carrier, to the TO.
Contractor maintains copy 8.
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
CONTRACTOR’S WEEKLY REPORT
Report advises the TO of outbound shipments on hand which were picked up prior to the previous Wednesday.
Report is prepared each Monday or next working day if Monday is a holiday.
Negative reports are required.
Report must contain:
1. Member’s name, rank and SSN
2. Number of days on hand
3. Order number
Original to TO Copy maintained by contractor
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
REPORT OF SHIPMENTS ON HAND
Report of all inbound shipments at the contractor’s facility. The “as of” date is determined by the TO.
This is a complete inventory.
Provides the TO a listing of shipments in storage and/or waiting to be delivered.
Negative reports are required.
Schedule II.
Report must contain:
1. Member’s name, rank and SSN
2. Date of receipt
3. Pieces, weight and cube
4. Order number
Original copy forwarded to TO.
One copy maintained by contractor.
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid
OUTSIZED AIR CARGO REPORT
Provides the TO the dimensions of outsize air cargo containers for shipments entering the military airlift system.
Report is prepared on an as required basis.
Prepared only on shipments entering the military airlift system that has any containers with an outside measurement greater than 72 inches in any dimension.
Original forwarded to TO.
One copy maintained by contractor.
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, Respondents should be aware that notwithstanding any other provision of law, no person will be subject to penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS.
1. TITLE
REPORT OF STRIKES, PORT CONGESTION, FIRES, PILFERAGE, VANDALISM,
AND SIMILAR INCIDENTS
2. IDENTIFICATION NUMBER
To notify JPPSO-Hawaii in the event incidents of major significance that produce loss, damage, or delay to personal property shipments while under their control occur.
Enable JPPSO-Hawaii to initiate action and/or pass information to parties concerned, i.e., service member, SDDC, claims offices, origin or destination transportation office.
Schedules I, II and III.
Notify JPPSO-Hawaii in writing of the incident not later than the first working day after discovery. Provide the following information for each shipment involved.:
1. Last name, first name, MI; grade; service; and social security number of member.
2. PPGBL number or TCN
3. Origin and destination transportation offices
4. Type, date, time and location of incident or discovery thereof
5. Amount of loss and extent of dame, if applicable
6. Current status of shipment
Original to TO Copy in contractor’s files
DD FORM 1664, AUG 1996 (EG) PREVIOUS EDITION MAY BE USED. Page_____ of ____Pages
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