191BWC25B0003 0001.pdf

Document Number: 191BWC25B0003 PROCESSED Page 1 of 3

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

05/12/2025

4. REQUISITION/PURCHASE REQ. NUMBER

FY25S4221001

5. PROJECT NUMBER (If applicable)

IBWC_CODE

International Boundary and Water Commission (IBWC)

USIBWC - ACQUISITIONS DIV

4191 NORTH MESA ST

EL PASO, TX 79902-1441

US

Adrian I Knights

NAME

(915)832-4723

TEL.

knightsai@state.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

191BWC25B0003

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/10/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is as follows:

Prebid minutes and sign-in sheet are attached.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Seone M Jones

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

05/12/2025

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

X

Virtual Attendees

Juan Loera USIBWC COR 956-625-8267 juan.loera@ibwc.gov Andrea Glover USIBWC Chief COND 915-319-025 andrea.glover@ibwc.gov Juan Escobar USIBWC Power Plant Sup. juan.escobar@ibwc.gov830-774-5519

191BWC25B0003 Page 1 of 3 USIBWC Amistad Reservoir and Dam Replacement of Penstock #5 Hydraulic System

191BWC25B0003

USIBWC Amistad Reservoir and Dam Replacement of Penstock #5 Hydraulic System Prebid Conference

Meeting Date: June 4, 2025 at 8:00 am (CST) Location: USIBWC American Dam Facility

Project Overview:

Penstock #5 has a hydraulic system to raise and lower the irrigation gate. The gate has not been functional in several years. USIBW needs to fully replace the hydraulic lifting system for Penstock #5 at Amistad Dam to ensure a fully operational system.

Please understand that the Prebid Conference is intended to aid Contractors and ensure that misunderstandings are minimized to provide a better project for all involved. However, the Government is not bound by verbal responses. Contractors shall submit written questions to the Contracting Officer (CO) for official clarification and responses. All written questions and answers received prior to the cutoff date shall be added to this Solicitation as an amendment;

only these written responses bind the Government during performance of this Contract.

Items of Note for Contractors

1. If contractors have not provided a Form 358 (Nondisclosure Agreement) to USIBWC, they can attend the prebid conference but cannot participate in the site visit.

Contractors were allowed to sign form onsite and provide the form to Mr. Evelio Siller prior to attend to site visit.

2. Only access to project is via Texas Spur 349. Texas Spur 349 bridge inventory rating is limited to HS-20. (Section 01.11.00 3.4.D)

3. Crane and/or equipment loading shall not exceed the Amistad Dam bridge inventory loading of 25 tons per axle. The loading capacity of the embankment crest road is 70,000 pounds. (Section 01.55.26 1.6.C.)

4. The following meetings are anticipated and shall identify them in the Schedule:

Preconstruction Conference, Quality Control Coordination Meeting and Construction Progress Meetings – (Section 01.31.00 1.6.D.)

5. Davis Bacon project

a. Applies to all subcontractors.

b. Certified payrolls required for all workers, including owner-operator truck drivers.

c. Owner-operators have special reporting requirements.

Contractors were informed Davis Bacon minimum labor rates requirements for this project.

6. SF-1413 forms are required for all subcontractors regardless if they are covered by Davis Bacon or not. This includes service providers but not suppliers. (Section 01.29.00 1.7.A)

7. Review requirements for Safety and Health Officer. (Section 01.35.23 1.13)

191BWC25B0003 Page 2 of 3

8. CPR and first aid required for all employees onsite, including subcontractors. (Section

01.35.23. 1.20.A.)

9. All subcontractors working onsite during any month shall complete Form 153 (Monthly Exposure and First Aid Report). Sections 01.29.00 and 01.35.23.

10. Review premobilization submittals: Section 01.11.00 3.1.A.

a. Construction Schedule (Section 01.32.16)

b. Scheduler Qualifications (Section 01.32.16)

c. Video and Photographs of Existing Conditions (Section 01.32.33)

d. Submittal Register (Section 01.33.00)

e. Construction Accident Prevention Plan (Section 01.35.23)

f. Applicable AHA’s to start mobilization and construction (Section 01.35.23)

g. Site Safety and Health Officer Qualifications (Section 01.35.23)

h. Construction Contingency Evacuation Plan (Section 01.35.23)

i. Employee First-Aid and CPR Training Records (Section 01.35.23)

j. Quality Control Plan (Section 01.45.00)

k. Contractor Quality Control System Manager Qualifications (Section 01.45.00)

l. Staging Area/Haul Routes/Trailer Location/Storage (Section 01.52.13 and 01.57.00)

m. SWPP Plan (Section 01.57.19)

n. SWPP NOI (Section 01.57.19)

o. Resource Conservation Construction Plan (Section 01.61.00 and 01.16.16)

Long lead items were discussed during the premobilization submittals. Contractors were told that an NTP could be issue without all submittal’s compliance confirm with limited work efforts.

11. Testing laboratories shall be unaffiliated with the Construction Contractor. Additionally, the companies cannot have common ownership or management. (Section 01.43.26.

1.14.A.)

12. Penstock #5 inspection report shall be signed and stamped by professional license to practice int the State of Texas (02.21.23 1.9) Contractors were informed of the requirements of the inspection report. The inspection report requires an assessment of all systems and structures in Penstock#5. All inspection requirements listed in Section 02.21.23.

13. Contractor is responsible for all security related to maintenance, use, and storage at their Staging Area.

14. Contractor is responsible for providing a crane and operator to move the existing bulkhead into place. (Section 01.11.00 3.4.C.)

Contractor was informed of the requirement to move the only bulkhead in the Amistad Dam. Contractor was notified of the safety importance of having the bulkhead in place in Penstock #5 prior to begin any work down the shaft. Coordination with AOM will be required prior to moving the bulkhead.

191BWC25B0003 Page 3 of 3

15. Spare parts and manufacturer required tools/software are required per Section 01.61.00 3.4 and 3.5.

16. Contract duration is 485 calendar days after notice to proceed.

a. 365 calendar days for construction

b. 120 calendar days after substantial completion of construction for construction closeout paperwork

c. Time for completion includes final cleanup of the premises

17. Any questions about Bid Schedule?

CLIN DESCRIPTION VEQ UNIT QTY

1 Mobilization / Demobilization (01.71.13) LS 2 Contract Closeout (01.77.19) LS 3 Replace Complete HPU System (35.23.26) LS

4 Penstock #5 Inspection (System and Structures)

(02.21.23 LS

5 New Bulkhead (Fab and Delivery) OPTIONAL

(05.15.23) LS

Contractors were clarified that only Penstock #5 had a hydraulic system, that was implemented during the construction of the Amistad Dam. The system was originally design as roller gate and was change to hydraulic lifting system.

18. Any questions about Bid instructions?

19. Any questions about Solicitation attachments?

20. Ensure that you review Section 00.21.13 1.5. and Table 1. This provides guidance on how to refer to paragraphs within the Technical Specifications. Do not simply refer to the paragraph number when asking questions.

21. We are going to start the site visit by exiting the Amistad admin building, and head 1.74 miles east on 349 Texas Spur to Amistad Dam. Are there other areas where people wish to stop?

Contractors were informed that questions were due on June 18, 2025. However, Contractor could continue submitting questions after the deadline, but IBWC will not guaranteed a response after the deadline. In addition, contractors were told that if they needed more time to submit the Bid, to ensure and send an email to the CO requesting the extension.

Written questions are due to the CO by June 18, 2025 at 2:00 MDT.

IFB Deadline is July 2, 2025 at 15:00 MDT.

Contracting Specialist is Adrian Knights adrian.knights@ibwc.gov Contracting Officer (CO) is Seone Jones seone.jones@ibwc.gov mailto:adrian.knights@ibwc.gov mailto:seone.jones@ibwc.gov