Edinburg Prebid Agenda 20210503.pdf

191BWC21R0004 Page 1 of 4 DB Edinburg Pump Station Levee Rehabilitation

191BWC21R0004

Design-Build Edinburg Pump Station Levee Rehabilitation

Prebid Conference / Site Visit Meeting Date: May 3, 2021 at 10:30 am CDT

Location: USIBWC Mercedes Field Office

Please understand that the Prebid Conference is intended to aid Design-Builders and ensure that misunderstandings are minimized to provide a better project for all involved. However, the Government is not bound by verbal responses. Design-Builders shall submit written questions to the Contracting Officer (CO) for official clarification and responses. All written questions and answers received prior to the cutoff date shall be added to this Solicitation as an amendment;

only these written responses bind the Government during performance of this Contract.

Items of Note for Design-Builders

1. Instruction to Bidders SOW Section 00.21.13.01 1.5, Design-Builder shall inquire on items that are unclear or open to interpretation to the Contracting Officer.

2. Only access to project is via USIBWC levees. However, direct access to the site via N 1427 may be coordinated with Hidalgo County Irrigation District #1 (HCID1).

a. USIBWC does not require a traffic control plan for our property, but you will need plans through Peñitas for any access points. SOW Section 01.55.00.01 1.7.

3. Contact HCID1 for construction easement for access; HCID1 requires insurance prior to commencement of work. Actual construction shall be limited to within USIBWC's existing easements (levee and ramps) with HCID1. SOW Section 00.31.50.01 1.4 and 1.5.

4. Design-Builder is responsible for coordinating with Border Patrol and their Contractor(s), HCID1 and their Contractor(s), landowners, and utility owners who are affected by the Design-Builder’s design and construction activities. SOW Sections DC.0.00 1.8 K., DC.G.10 1.12, and 01.31.00.01 1.5 B.3.

5. HCID1 Edinburg Pump Station and several landowners adjacent to work.

a. Design-Builder is required to notify adjacent landowners/renters/occupants of construction work. See SOW Section 02.01.00.01 1.13 B.1.

b. Design-Builder is required to notify adjacent landowners/renters/occupants of removal of encroachments. See SOW Section 02.01.00.01 1.13 B.2.

c. Design-Builder is required to notify adjacent landowners/renters/occupants of seeding. USIBWC has had significant issues with people spraying herbicides on the levee to stop the growth of weeds. See SOW Section 02.01.00.01 1.13 B.3.

d. Pump house walls adjacent to work. See SOW Section 02.22.03.01 about vibration monitoring and inspections prior to construction.

6. Irrigation and drainage structures adjacent to work or crossing levee shall be protected.

This includes keeping soil from falling into intake channel.

7. Davis Bacon Project Requirements

a. Applies to all subcontractors.

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b. Certified payrolls required for all workers, including truck drivers (unless owner-operator).

c. Owner-operators have special reporting requirements.

8. SF-1413 forms are required for all subcontractors. This includes service providers but not suppliers.

9. Review requirements for Safety and Health Officer. SOW Section 01.35.23.01 1.13.

10. CPR and first aid required for all employees onsite, including subcontractors. SOW

Section 01.35.23.01 1.19.

11. All subcontractors working onsite during any month shall complete Form 153 (Monthly

Exposure and First Aid Report). SOW Sections 01.29.00.01 and 01.35.23.01.

12. Design-Builder Quality System Manager (QSM) must be a professional engineer and shall have overall responsibility for development of and adherence to the Design-Build QA Plan. SOW Section 01.40.00.01 1.10.

13. Design Quality Control Manager must be a professional engineer and may also be the Designer of Record. SOW Section 01.40.00.01 1.10.

14. Construction Quality Control System Manager (CQCSM) must be an engineer, shall be an employee of the Construction Contractor, and shall have no other duties on the project.

SOW Section 01.40.00.01 1.10.

15. Review Construction premobilization submittals: SOW Section 00.24.00.01 3.1.

a. Construction Schedule (01.32.16.01)

b. Video and Photographs of Existing Conditions (01.32.33.01)

c. Construction Submittal Register (01.33.00.01)

d. Construction Accident Prevention Plan and applicable AHAs (01.35.23.01)

e. Site Safety and Health Officer Qualifications (01.35.23.01)

f. Construction Contingency Evacuation Plan (01.35.23.01)

g. Construction Employee First-Aid and CPR Training Records (01.35.23.01)

h. Design-Builder Quality Assurance Plan (01.40.00.01)

i. Design-Builder QC/QA Personnel Qualifications (01.40.00.01)

j. Construction Staging Area/Haul Routes/Trailer Location/Storage (01.52.13.01 and

01.57.19.01)

k. Construction SWPP Plan (01.57.00.01)

l. Construction SWPP NOI (01.57.00.01)

m. Resource Conservation Construction Plan (01.61.00.01, 01.61.16.01, and

01.74.19.01)

n. Construction Flood Protection Plan (02.01.00.01)

o. Construction Vibration Control Plan (02.22.13.01)

p. Preconstruction Condition Survey (02.22.13.01)

16. Testing laboratories shall be unaffiliated with the Design-Builder and Construction Contractor and with any part of the design of this project. SOW Section 01.43.26.01 1.14.

17. All engineering test results shall be signed and sealed by the laboratory's professional engineer. SOW Section 01.43.26.01 1.9 C.

191BWC21R0004 Page 3 of 4

18. Stringent clay requirements. SOW Section DC.0.00 1.8 and Table 2.

a. Please note that borrow site in situ clay that meets all material requirements cannot be blended. Section DC.0.00 Table 2, Footnote 3.

19. Government will not provide any utilities. SOW Section 01.51.00.01 1.7.

20. USIBWC has no land for the Design-Builder's offices and staging areas. HCID1 may have areas available for use as staging, storage, and laydown but that would need to be coordinated directly with HCID1. SOW Section 01.52.13.01 1.5.

21. Design-Builder shall provide continuous vehicle access for CBP and HCID1. SOW Section 00.24.00.01 3.2 and 3.3.

22. All roads that are being used shall be maintained. SOW Section 01.55.00.01 3.3.

23. Design-Builder is responsible for securing the worksite. DHS has the right to perform background checks. SOW Section 00.73.63.01.

24. USIBWC will need copies of all landowner agreements for staging areas, office areas, and borrow areas. SOW Section 01.57.00.01 1.4 B.

25. Government will provide bollards for the border wall to be installed at floodwalls. See

SOW Section 01.64.00.01.

26. All surveys shall be performed by or under the direction of a professional surveyor.

(Multiple specification references)

27. Benchmarks must be surveyed in prior to construction and reset properly after construction.

28. Surveys are required: for design and prior to any site disturbance, after excavation, after backfill of each type of material, and upon completion of the project. See SOW Section

02.21.00.01 3.2 and 3.3 for more specifics.

29. All areas disturbed by construction shall be revegetated. Part of Construction Phase lump sum item.

a. All areas with topsoil shall be revegetated.

b. All additional areas disturbed during construction shall be revegetated.

30. See SOW Section 00.60.00.01 provides the website address for all USIBWC required forms/posters.

31. RFQ Phase One includes evaluation of the Qualifications Proposal while RFP Phase Two includes evaluation of Technical Proposal. All potential Offerors are encouraged to submit proposals for Phase One. The three most qualified Offerors selected in Phase One shall be invited to submit a Phase Two Proposal. See Solicitation Sections L and M for instructions for Phase One proposals.

32. Any questions about Bid Schedule?

CLIN DESCRIPTION UNIT QTY

1 Design Phase LS 1 2 Construction Phase LS 1 3 No Cost Receiving Lines (Internal Use Only) EA 40

191BWC21R0004 Page 4 of 4

33. Pricing proposals shall include the total amounts per CLIN and a breakdown of the Offeror's Schedule of Values. See Solicitation Section L.07 for instructions and SOW Section 01.22.00.01 1.7.

34. DO NOT provide a dollar bid for the CLIN "Receiving Lines." This CLIN is for USIBWC's use only.

35. The site visit will begin at the location of the Government furnished Material (GFM):

Bollard Panels here at the MER Field Office, which have been described in the SOW.

Immediately following will be the Site Visit to the Edinburg Pump Station in Peñitas, TX.

The planned stopping intersection at Military Rd. and Peñitas St. (N 1427) to ensure the regrouping of all visitors and proceed to the West Levee and the East Levee.

Written questions are due to the CO by May 10, 2021 at 4:30 pm MDT.

Phase One Request for Qualifications Proposal Deadline is May 24, 2021 at 3:30 pm MDT

CO is Carmella Speer Carmella.Speer@ibwc.gov mailto:Carmella.Speer@ibwc.gov

Edinburg Site Visit Map