Attchmt_1_Combined_Synopsis-Solicitation_Full_Text.pdf

Solicitation no. 140P8318Q0051 – Attachment 1, Terms & Clauses (5/4/18) Hazardous Materials Abatement, OLYM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 (effective 1/24/18). It is the contractor’s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at https://www.acquisition.gov/?q=/browse/far/52. This solicitation is a Request for Quotations, numbered as 140P8318Q0051. The NAICS code is 562910, Remediation Services, with an associated small business size standard of $20.5 million. This solicitation is for a service (not construction), is a 100% total small business set-aside, and will result in a firm fixed price contract to a single contractor/vendor determined to be responsive and responsible. The Government will consider past performance in determining responsibility.

01 - DESCRIPTION. The National Park Service, Olympic National Park (OLYM), has a requirement for removing hazardous materials, including asbestos abatement, from structures on ten properties within the boundaries of Olympic National Park. Most of the properties include multiple structures. Six of the properties are located at Lake Crescent and four properties are located in Quinault. Eight additional properties are included in this RFQ as option items. NOTE:

This description does not contain all of the information included in the project Scope of Work.

Quoters shall refer to Attachment no. 3, Scope of Work, as well as review all other attachments that comprise the complete solicitation package, available in FedConnect.

02 - ATTACHMENTS TO THIS SOLICITATION. All attachments can be accessed via the link to FedConnect, or by going directly to the FedConnect website at https://www.fedconnect.net. Once at the FedConnect home page, click “Search Public Opportunities Only.” Next screen, under Search Criteria, change the drop-down menu selection to read “Reference Number,” then type in solicitation number 140P8318Q0051 and click “search.” Next screen, click the underlined text that is the title of the solicitation, shown as “Hazardous Materials Abatement, OLYM”. Next screen is the overview screen. On the right-hand side, is the list of documents posted, showing the SF-18 solicitation form and all attachments. The attachments must be opened individually, and can be downloaded and saved or printed. Besides the SF-18 solicitation form, there are 23 attachments, as follows:

Attachment 1, Combined Synopsis-Solicitation (full text version) Attachment 2, Dept. of Labor Service Contract Labor Standards (formerly known as Service Contract Act) wage rates Attachment 3, Scope of Work Attachment 4, Summary of HazMat Sites (worksheet that shows types of work and estimated quantities required at each property site for quick reference) Attachment 5, Site Maps Attachment 6, Site Photos Attachment 7, Bird and Bird Guest Property Report (lead and asbestos survey report) Attachment 8, Dinkleman Property Report (lead and asbestos survey report) Attachment 9, Erspramer Property Report (lead and asbestos survey report) Attachment 10, Tinkham Property Report (lead and asbestos survey report) https://www.acquisition.gov/?q=/browse/far/52

Attachment 11, Wolfe Property Report (lead and asbestos survey report) Attachment 12, Bemis Property Report (lead and asbestos survey report) Attachment 13, Fulleton Property Report (lead and asbestos survey report) Attachment 14, Gilroy Property Report (lead and asbestos survey report) Attachment 15, Quinault Resort Property Report (lead and asbestos survey report) Attachment 16, Option 1-Clayton Property Report (lead and asbestos survey report) Attachment 17, Option 2-HoinessBird Property Report (lead and asbestos survey report) Attachment 18, Option 3-Hopkins Property Report (lead and asbestos survey report) Attachment 19, Option 4-Kennedy Property Report (lead and asbestos survey report) Attachment 20, Option 5-Perrigo Property Report (lead and asbestos survey report) Attachment 21, Option 6-Walker Property Report (lead and asbestos survey report) Attachment 22, Option 7-Haubrich Property Report (lead and asbestos survey report) Attachment 23, Opiton 8-Kleiva Property Report (lead and asbestos survey report)

03 – SCOPE OF WORK. Refer to Attachment no. 3.

04 – SITE VISIT. The Government believes that there is sufficient information provided within this solicitation document and all associated attachments that an organized site visit to all property sites is not necessary. A map of each property site is provided, as well as site photos, and all lead and asbestos surveys reports. The park visitor brochure map of Olympic National Park is available on-line at https://www.nps.gov/olym/planyourvisit/maps.htm. The government estimates Haubrich property can be reached by boat within 15 minutes of departure from the dock near the Ozette Ranger Station, and the Klevia property can be reached within 20 minutes from the same departure location, depending on how wavy/choppy the water is on day of departure (mornings are better than afternoons most days). The government believes sufficient information is provided in this solicitation and all associated attachments for preparation of a quote if unable to attend the scheduled visit.

There are two property sites located at the Lake Ozette area (Haubrich and Klevia) that are only accessible by boat. The purpose of the site visit is to provide potential quoters the opportunity to see the two property sites, via NPS boat on an organized site visit. The NPS is not able to accommodate individual boat trips at Lake Ozette by appointment. This organized site visit is one-time-only. The requirements for attending the site visit are as follows:

• Only 1 person per company will be allowed to board the boat, due to extremely limited capacity of only being able to take 4 people at a time.

• If more than 4 people submit an RSVP, then NPS is prepared to make two trips, one in the morning, and one in the afternoon. Each trip will be approximately 90 minutes. The first trip will depart about 10:45am. The second trip (if needed) will depart about 1:30pm.

• Submit RSVP no later than by 2pm (PST) on Wednesday, May 16, 2018, via email to Phaedra_Fuller@nps.gov. The name of the person stated in the RSVP will be the only person allowed to board the boat at the site visit. In the subject line of the email please write “140P8318Q0051 Site Visit RSVP” and provide your company name, the name of the person attending, and that person’s office phone number and cell phone number. Phaedra Fuller, Contracting Officer, will maintain the RSVP list that will be https://www.nps.gov/olym/planyourvisit/maps.htm provided to the NPS boat captain.

• The Contracting Officer will send confirmation emails to each attending company, confirming the person attending and their departure time (whether they’ll be departing on the morning trip or afternoon trip). Confirmation emails will be sent after 4pm on Wednesday, May 16, 2018.

• Attendees shall pack their own food and water, and be prepared for inclement weather.

The lake can be choppier in afternoons, so attendees shall be prepared if prone to seasickness.

• QUESTIONS DURING THE SITE VISIT. Unfortunately, the Contracting Officer is not able to attend the site visit. Attendees will be transported to both the Haubrich and Klevia sites and shall be prepared to jot down any questions and submit to the contracting officer via email, afterward. The solicitation may be amended to include all site visit Q&A received.

• WHERE TO MEET. Meet at the Olympic National Park Ozette Ranger Station on Friday, May 18, 2018, no later than 10:30am (PST). Ozette area is reached by Hoko- Ozette Road off Highway 112. There is not a physical address for Ozette Ranger Station, however, directions are available on-line via Google Maps or similar website/map apps.

Quoters can visit https://www.nps.gov/olym/planyourvisit/directions.htm, then click “Ozette” which will open Google maps to plug in directions.

05 – PERFORMANCE PERIOD: The government anticipates the work to be performed during June 2018 (anticipated to start the week of June 4th and be completed the week of July 2nd).

06 - PRICE SCHEDULE.

• Quoter shall fill in a price for all line items listed below.

• Award will be made to a single contractor/vendor.

• It is the intent of OLYM that the lump sum prices quoted include all labor and equipment necessary to complete the work as described herein and as attached for each structure, all aspects of hazardous materials removal, including asbestos abatement from permitting through abatement and disposal to clearance sampling. Prices quoted shall also include boat transportation for completion of the work, as NPS will not be providing any boat transportation for any contractor personnel or equipment.

o PLEASE NOTE: It is the responsibility of the contractor to confirm measurements and amounts of materials requiring disposal. The Government does not warrant any measurements of items included in this solicitation. The quantities identified are taken directly from the lead and asbestos survey reports, and should be considered estimates.

• The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, on the basis of best value, considering price and non-price factors (as https://www.nps.gov/olym/planyourvisit/directions.htm described below in Section 08). The Government may elect to accept other than the lowest priced quote when the perceived benefits of a higher priced quote merit the additional cost.

• OPTION ITEMS: Option items in the Price Schedule below numbered as Line Items A through G are in the Quinault area of the park and are easily accessible by road. Option items 7 and 8 are on Lake Ozette, and will require access by boat. The NPS will not provide boat service to support the abatement work. Prices quoted for these optional line items shall remain as firm fixed prices after award, so that if funds do become available, the government can elect to exercise any of the options as post-award modification(s).

BASIC REQUIREMENT ONLY ("Base" Line Items):

Line Item

Base or Option Property Name Qty Unit of

Measure Price

1 Base Bird 1 Lump Sum $

2 Base Bird Guest 1 Lump Sum $

3 Base Wolfe 1 Lump Sum $

4 Base Dinkleminn 1 Lump Sum $

5 Base Erspamer 1 Lump Sum $

6 Base Tinkham 1 Lump Sum $

7 Base Quinault Resort 1 Lump Sum $

8 Base Bemis 1 Lump Sum $

9 Base Fulleton 1 Lump Sum $

10 Base Gilroy 1 Lump Sum $

Total (Base Requirement Only. Sum of Line Items 1 to 14): $

06 – PRICE SCHEDULE – continued:

OPTIONAL LINE ITEMS ONLY:

Line Item

Base or Option Property Name Qty Unit of Measure Price

A Option 1 Clayton 1 Lump Sum $

B Option 2 Hoiness 1 Lump Sum $

C Option 3 Hopkins 1 Lump Sum $

D Option 4 Kennedy 1 Lump Sum $

E Option 5 Perrigo 1 Lump Sum $

F Option 6 Walker 1 Lump Sum $

G Option 7 Haubrich 1 Lump Sum $

H Option 8 Kleiva 1 Lump Sum $

Total (Options Only. Sum of Line Items A to H): $

Total Base + Options (Sum of all line items): $

07 – INSPECTION and ACCEPTANCE. The Contracting Officer will delegate inspection and acceptance to the Contracting Officer’s Representative (COR), who will review segments of work completed, review invoices, perform partial and final inspections, and will be responsible for documenting Government’s acceptance of the work as 100% complete, to be provided in writing to the Contracting Officer. Final payment shall not be made prior to Contracting Officer receiving COR’s written final inspection, documenting date of acceptance indicating 100% completion. Payments will only be made for actual work completed as inspected by the COR.

08 - CLAUSES & PROVISIONS.

• The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation.

• The provision at 52.212-2, Evaluation-Commercial Items, applies to this solicitation. The

Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforming to the solicitation will be most advantageous to the Government, on the basis of best value, considering the evaluation factors herein. The Government may elect to accept other than the lowest priced quote when the perceived benefits of a higher priced quote merit the additional cost. The following evaluation factors are listed in descending order of importance:

o PRICE - - evaluation will consist of price analysis that will consider other competitive quotes received and comparison to the independent government estimate to determine price reasonableness.

o EXPERIENCE - - is differentiated from past performance in that it is factual, documented information about specific work the quoter has performed, which demonstrates the quoter’s technical ability to accomplish the work. The Government shall consider the quoter’s relative prior experience within the past three to five years for completed projects that are of similar size and scope for hazardous materials abatement in structures.

o PAST PERFORMANCE - - is a measure of the degree to which a contractor has satisfied its customers in the past. The NPS will evaluate past performance based on contacting references provided by the contractor, the Government’s knowledge of Offeror’s past performance, and /or references obtained from any other source.

Quote MUST be good for 30 calendar days after close of this solicitation. The government reserves the right to make award without discussions. The government reserves the right to cancel this solicitation

• The provision at 52.204-07, System for Award Management, applies to this solicitation.

o Quoters must be actively registered in the SAM.gov on-line database, at website address https:sam.gov. Active registration means that at time quote is submitted, Quoter’s registration status in SAM reads “active.”

o Quoters must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with quote, or have completed the reps/certs section in their SAM.gov registration.

• The provision at 52.217-05 Evaluation of Options applies to this solicitation. Full text of the provision states the following:

o Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the ttotal price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the options.

• The clauses at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this solicitation.

• The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this solicitation, and includes the following clauses:

o 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards;

o 52.209-06 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment;

o 52.219-06 Notice of Total Small Business Set-Aside;

o 52.219-28 Post Award Small Business Program Representation;

o 52.222-03 Convict Labor;

o 52.222-19 Child Labor-Cooperation with Authorities and Remedies;

o 52.222-21 Prohibition of Segregated Facilities;

o 52.222-22 Previous Contracts and Compliance Reports;

o 52.222-26 Equal Opportunity;

o 52.222-35 Equal Opportunity for Veterans;

o 52.222-37 Employment Reports on Veterans;

o 52.222-41 Service Contract Labor Standards;

o 52.222-42, Statement of Equivalent Rates for Federal Hires (Employee Class is

“Hazardous Waste Disposer, Grade 6 or 7” and Wage-Fringe Benefits is ranged from WG-6 (Step 1) $22.42/hour to WG-7(Step 5) $27.62/hour);

o 52.222-50 Combating Trafficking in Persons;

o 52.222-55, Minimum Wages Under Executive Order 13658;

o 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving;

o 52.225-13 Restrictions on Certain Foreign Purchases;

o 52.232-33 Payment by Electronic Funds Transfer – System for Award

Management.

• The clause at 52.232-40, Providing Accelerated payments to Small Business Subcontrators, applies to this solicitation.

• The Department of Interior (DOI) clause, “DOI Electronic Invoicing and Payment

Requirements - Invoice Processing Platform (IPP)” is applicable to the awarded contract only (post-award electronic invoice and payment requirement).

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice before you click “submit” in IPP). Vendor’s failure to attach the required documentation will result in the IPP invoice being rejected.

NOTE: Content of a proper invoice shall include the following, in accordance with Federal Acquisition Regulation 32.9 – Prompt Payment:

(a) Name and address of the contractor;

(b) Invoice date and invoice number (Contractors should date invoices as close as possible to the date of mailing or transmission);

(c) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number);

(d) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(e) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading;

(f) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment; and

(g) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

09 - QUESTIONS REGARDING THIS SOLICITATION must be submitted in writing via email (phone or fax questions will not be accepted). Send email question(s) to Phaedra_Fuller@nps.gov, and reference the solicitation number in the subject line of the email, e.g., “140P8318Q0051/QUESTION.” All questions shall be received no later than 2pm (PST) on Wednesday, May 23, 2018.

10 - WHAT TO SUBMIT - - CONTENTS OF QUOTE:

10.1 The Standard Form 18 (SF-18) is optional. Quoter has the choice of using the SF-18 form or their own cover page/letterhead. If electing to use the SF-18, quoter shall fill in items 13a through 13f, 14, 15, 16a through 16c. If electing to use a cover page/letterhead, quoter shall include the RFQ number, date of quote, company name, company address, phone number, printed name and signature of person authorized to sign quotation.

10.2 Include on the SF-18 or cover page/company letterhead, the company DUNS number as well as a point of contact email address. NOTE: the DUNS number will be verified in the SAM.gov database (refer to clauses 52.204-07 and 52.212-03 above). Quotes received where quoter is found to be expired or inactive in SAM.gov will be considered non-responsive.

10.3 Fill in prices using the Price Schedule in Section 06, above, and submit with quote. Prices can be hand-written or typed.

10.4 Acknowledge any amendments issued by printing/signing each amendment form (SF-30) and submitting with quote.

10.5 Small Business Representations and Certifications: (a) have reps/certs filled out on-line as part of your SAM.gov registration, in which there would be nothing to submit for this item as part of quote so long as you indicate your DUNS in your quote, or (b) access the Federal Acquisition Regulation (FAR) clause 52.212-03 on-line, fill it out completely, and include with quote. Quotes received without the quoter’s reps/certs in SAM.gov or that the quoter did not submit their reps/certs manually filled out from the clause 52.212-03 will be considered non-responsive.

10.6 EXPERIENCE & PAST PERFORMANCE. Provide written narratives of relative prior experience within the past three to five years for completed projects, detailing factual, documented information about specific work the quoter has performed, which demonstrates the quoter’s technical capability of performing the work as described herein. For each project described, include the project title, a professional reference (point of contact name, phone number, email address (if available), period of performance dates, and job/project value. The Government shall consider the quoter’s relative prior experience within the past three to five years for completed projects that are of similar size and scope.

mailto:Phaedra_Fuller@nps.gov

11 - WHEN TO SUBMIT QUOTE (RESPONSE DATE): Quote shall be submitted by 4:30pm (PST) on Friday, May 25, 2018.

12 - HOW TO SUBMIT QUOTE:

You have two choices to electronically submit your quote: via email, or via FedConnect. Quotes submitted by mail or fax will not be considered.

• Via email, send to Phaedra_Fuller@nps.gov ach email must be no larger than 20MG in size. Include the solicitation number in the subject line.

• Via FedConnect: You will be required to register as a user in FedConnect first before submitting (https://www.fedconnect.net). Quoter shall submit one complete quote package that contains all the requested documentation as instructed in Section 10, above.

Quoter shall submit entire quote using only one of the two methods described above. Quoter shall not submit quote partially using one method and partially using another. It is the Quoter’s responsibility to ensure the quote package submitted is fully received.

mailto:Phaedra_Fuller@nps.gov