B09_A0004_Att_Solicitation_QandA_as_of_9-3-2025_0004.pdf

DETO 228872

Solicitation Q&A 140P2025R0002

# Offeror Question NPS Response

Where will staging areas be located? See AS101. Staging areas will be located in existing RV parking spaces. Additional staging area will be in the existing maintenance area. Short term staging and parking located across the street from the work site. Medium and Long term staging available via access road from NPS shop approximately 2 minutes from work site.

How will a contractor handle heavy equipment and getting it to and from the job site?

All equipment and materials will come in the main gate to the park.

Where will contractors store overburden? Are we required to haul it off site?

Yes - all overburden shall be hauled away from the Park.

Is electricity to the housing unit above or below ground? Utility shall provide new primary service, transformer, meter, and all associated metering equipment. contractor is responsible for concrete pad for utility transformer, and all feeders and equipment downstream of metering equipment.

5 Is the housing unit going to run on propane heat? No. All heat is electrical strip or heat pump.

Will NPS have a CMR for the project? Yes, NPS intends to have a full time CMR present during construction.

Do we enter and exit through the main gate for everything? Yes.

What kind of wildlife considerations are there? See Note 2 on Sheet C102 – tree removal shall not occur during Northern Long-Eared Bat pup rearing season. Extra care shall be used so as not to disturb trees with equipment, since we are not removing any trees. There is potential for nesting birds onsite during initial groundwork. Coordination with NPS staff is requested to reduce any potential negative impacts to wildlife and to verify that natural resource considerations have not changed in the period between bid document issuance and construction start. In addition, Rattlesnake presence is possible during summer months.

9 Is the park open 365 days per year? Yes, the park is open 24/7, 365 days per year.

10 Do contractors need badges? No, no badging is required.

Will the road be able to handle the crane that will be necessary to bring in the modular panels?

Assume for bidding that road is sufficient for planned cranes, as long as cranes are not specialized or oversized for the application. Once awarded, crane specifics and lift plans will need to be reviewed to verify.

For the demo of the existing structure, was there a hazmat assessment done? Are we to assume that the unit has asbestos and lead based paint?

Yes, a Hazamat Report was included in the specifications (028201a) and a Hazmat Plan was included in the Final CDs on Sheet HM101. According to the Hazmat Plan, assume asbestos and lead based paint in the locations noted on the plan.

Will the contractor be required to bring in portable restrooms and service those themselves? Or is there a restroom nearby available for contractor use?

Contractor is required to provide and service portable restrooms within their scope per Specification 015000- Temporary Facilities and Controls. Contractor can place portable restrooms in the on-site or off-site staging areas.

Will the contractor be able to house any of its workforce in RVs at the park?

There are nearby campgrounds, such as the KOA, which could be able to accommodate an RV. The park could potentially be able to accommodate an RV as well inside the park, but it is not certain at this time.

Is there any tree clearing required at the site? There is no tree removal required, all trees are to be protected and left in place. As with the response to question #8, extra care should be taken during Northern Lon-Eared Bat pup rearing season to prevent disturbance of habitats.

The concrete patios on the Structural sheet calls them as “Option E – Clin #10”, but there is no Option E on the bid form. Please verify that these are part of the base bid.

"All contract line items are defined in Section 01 27 00 - Definition of Contract Line Items (Contract Line Items No. 1 thru 9). Option E - Clin #10 was removed. The concrete patios are in the base scope of work.

See updated Sheet S101 dated 8/20/2025. "

Section Reference: General Notes – Specifications Section 01 10 00

Description of Issue: Multiple sections require contractor to verify all dimensions and conditions in the field before work starts.

Question: Please confirm how discrepancies between existing field conditions and contract documents should be resolved and if revised drawings will be issued.

Specification Section 01 10 00 does not exist. Please be sure you are using Drawings and Specifications dated 7/24/2025.

Sheet G101 - General Information:

General Note #3 states "all dimensions shall be verified by the respective contractor and the contracting officer must be notified in writing of any discrepancies before proceeding with the work."

The purpose of this note is to identify any discrepancies as soon as possible during construction and to notify the client of issues discovered as soon as possible. The General Contractor must direct and coordinate the work of their subcontractors throughout the construction phase.

Discrepancies found during planning or installation of work do not de-obligate the General Contractor or Subcontractor from coordinating with existing work or adjacent affected trades.

Section Reference: Mechanical Specifications – Section 23 05 00

Description of Issue: Some systems list performance criteria without complete operating parameters (pressures/temperatures missing).

Question: Please provide missing performance specifications to ensure proper equipment sizing and procurement.

Leaving air temperature has been added to the DX fan coil schedule on sheet M601. Duct static pressure (ESP) is noted under the supply fan section of the DX fan coil schedule.

Section Reference: Special Inspections – Section 01 45 00

Description of Issue: Special inspections section lists multiple conditional items with unclear applicability to this project.

Question: Please confirm which special inspections apply so we can include accurate pricing and scheduling.

See attached special inspections specs removing any reference to steel construction. Pricing should be based on special inspections schedule - also attached.

Section Reference: Roofing Specifications – Section 07 50

Description of Issue: Manufacturer and installer warranties required, alternates must be approved.

Question: Please confirm acceptable alternate manufacturers if specified products are unavailable at time of procurement.

Specification Section 07 50 00 does not exist. Please be sure you are using Drawings and Specifications dated 7/24/2025.

Specification Section 07 41 13 - Metal Roof Panels is the roofing specification for metal roofing for the project. The Basis of Design is listed, but is not exclusive to one manufacturer. Salient characteristics must be met for all manufacturers submitted.

Section Reference: Equipment Installation – Section 01 73 00

Description of Issue: Requirements state all components must be 'readily accessible' but access clearances are not dimensioned.

Question: Please confirm required clearance dimensions for maintenance and service access.

Specification Section 01 73 00 does not exist. Please be sure you are using Drawings and Specifications dated 7/24/2025.

Section Reference: Architectural Drawings – Option Scope Sheets

Description of Issue: Drawings/specs reference option scopes (Laundry/Shower, Community Gathering, Storage) without complete detail.

Question: Please confirm exact scope boundaries and specifications for each option so they can be priced accurately.

For CLIN #7 - Option B - see item 29 below.

For CLIN #8 - Option C - refer to Sheet G101, C104, C110, and A103. The Community Gathering Pavilion and all of it's contents are contained within Option C. Also, include sidewalks leading to Pavilion indicated with dashed lines on Sheet C104.

For CLIN #9 - Option D - see item 29 below.

Section Reference: Civil Drawings – Site Plan Sheet C-101

Description of Issue: Plans do not clearly define the limits of disturbance for construction activities.

Question: Please confirm the exact limits of disturbance to ensure construction activities remain within permitted boundaries and to avoid environmental or regulatory issues.

Limits of disturbance are shown on plans with proposed work, starting with C102.

Spec/Sheet Reference: General Notes / Project Directory

Section Reference: Specifications – Division 01, Section 01 30 00

Description of Issue: The specifications and drawings do not clearly identify the Construction Manager (CM) or oversight entity responsible for project coordination.

Question: Please confirm the name, organization, and contact information for the Construction Manager or oversight representative for this project.

Specification Section 01 30 00 does not exist. Please be sure you are using Drawings and Specifications dated 7/24/2025.

Proposal Due Date Extension Request Given that the current proposal due date of September 2, 2025 falls immediately after the Labor Day weekend, we kindly request a brief extension to Wednesday, September 4, 2025. This would allow offerors to finalize and submit proposals without the constraints of the holiday weekend and ensure a more complete and competitive response.

NPS will consider this request but can't state at this time whether an extension is granted or not.

Past Performance Questionnaire (PPQ) Clarification Could you please confirm whether offerors may submit previously completed PPQs for the same projects referenced in Factor 5 – Past Performance, rather than requesting new forms to be filled out by customer references? We understand that the solicitation requests completed questionnaires, and we want to ensure that prior evaluations are acceptable if they meet the required format and content, as we know this is a busy time of year for many of our Government customers.

Yes offerors can reuse a PPQ that was submitted for a previous solicitation.

Regarding page 72 of the solicitation, Reference Factor 4 – Key Personnel. Is the Project Manager expected to be On-site 100% of the time? Similar to the Superintendent, Quality Control Specialist, & Safety Specialist?

To be determined by contractor's proposed technical approach and key personnel.

On page A731 from the plans, elevation details indicate a combination Microwave-Range Hood at the units. No allowance is provided for this product. Please review and clarify.

Unclear. Please elaborate on the question.

On page A101 from the plans, can you clarify the items that are to be included in Options B & D?

For CLIN #7 - Option B, the option includes interior wall partitions separating laundry and bath areas from each other and from storage room. Also included are floor finishes, wall finishes, doors, plumbing fixtures and toilet room and shower accessories. All laundry room casework is also included.

The base bid for the area intended for the Laundry/Shower spaces includes the concrete slab, outer walls and party walls separating the storage, bath, and laundry from adjacent residential units. Also, ceiling with lighting, mechanical, fire alarm, and fire protection are also included. All utility stub-ins (including plumbing, electrical, low voltage, and mechanical) at walls, slabs and ceilings are also included in the base scope of work.

CLIN #9 - Option D - the option includes only the premanufactured "wire mesh storage lockers".

The Base bid for the Storage facilities includes required blocking to support storage lockers and wall and ceiling finishes.

On page A101 from the plans, Option B, Laundry/Shower Facility, is this option to include only wire mesh partitions?

For CLIN #7 - Option B - see item 29 above.

On page A101 from the plans, Option D, Storage Facilities, is this option to include only appliances?

For CLIN #9 - Option D - see item 29 above.

On page A101 from the plans, no casework or shelving is shown in the Unit Laundry Closet or Bedroom Closet.

Please confirm this is consistent with the intent of design.

Laundry Closet in each Residential Unit (6 total) does not require casework or shelving.

Each bedroom closet (6 total) shall each have one accessible painted wood shelf with hanging rod beneath.

Wood shelf and rod shall be adjustable so that top of shelf is 48" max above finished floor elevation in accessible bedrooms or 84" above finished floor for bedrooms where accessibility is not required.

Page 72 of Solicitation, Factor 3 – Schedule. Factor 3 indicates schedule shall be submitted in MS Project Gantt Chart format. I assume Oracle’s Primavera P6 Gantt Chart format is considered equal and is also acceptable.

Please confirm my assumptions are correct.

reference section 01 32 16 2.2 for schedule requirements.

Computer Software: Prepare schedules using a program that has been developed specifically to manage construction schedules.

Please note section 32 3300 – Site Furnishings is called out on the index and on plan page AS101. However, the actual section is missing from the specifications. Please provide specification section 32 3300 – Site Furnishings or clarify intent. Thank you.

Please see attached Specification section 32 3300 - Site Furnishings.

Can you verify if the unit that is to be demolished houses any year round occupants? Can those occupants be relocated to another existing unit not to be demolished if necessary?

Existing Building will be occupied until the new facility is constructed and issued a certificate of occupancy

Will the new electrical line to the new transformer be underground or overhead? What cost should the contractor carry for Powder River Electric to perform this work?

to be coordinated with utility. NPS does not estimate costs for utility provider. Electric services as indicated on drawings.

Is it acceptable for staff to perform dual hat responsibilities? (Project Engineer can also serve as quality and Superintendent as Safety for example) reference 01 40 00 - QC Supervisor may perform other duties. QC supervisor shall be on site at all times work is performed. Specifics are up to the contractor's technical approach evaluation factor.

Verify that trees will not need to be removed for the installation of any new construction. It appears there are more trees existing than what is shown

Contractor is responsible for survey and identification of any trees requiring removal.

If there are spoils left from excavation or earthwork can they be left onsite or will they need to be exported?

Consult 01 74 19 - spoil is not permitted to be disposed of on site.

Is it acceptable to provide a modular solution in lieu of stick built? If so should the contractor carry cost to modify the details for the structure or will NPS bear this cost?

the housing project uses the base WASO standard housing designs which can accommodate multiple construction methods. It is not required to stick build on site provided the contractor can meet budget, schedule and quality requirements of the construction documents. NPS will not carry costs associated with alternative construction methods.

Cultural Holidays/Ceremonies: Given the cultural and historical significance of the area.

Are there any holidays or ceremonies that contractors need to be aware of that would cause any down time?

Federal Holidays as indicated in division 01

Will NPS provide water for construction activities?

yes. park will provide water to support construction operations depending seasonal water demand.

Is it acceptable to set up a water storage tank on site of up to 12,000 gallons to be filled ahead of the beginning of construction activities. We would anticipate using at most 3,000 gallons a day during the heavy excavation. Then the tank can refill as needed when not in use.

Yes.

Please confirm the existing utilities will be disconnected by NPS.

No. NPS will not disconnect utilities. coordinate with utility provider

Would it be acceptable to use one of the existing Units to be demolished as a construction office/meeting room during construction?

No.

If CLIN #6 is not accepted, will the existing power and other utilities that feeds those units remain?

If so, is there an alternate plan to supply the new structure with power?

If CLIN 6 is not accepted and existing 6-plex is not demolished, then electrical and other utility connections to that building shall remain connected and active.

IF CLIN 6 is not accepted, the electrical feeder from existing power pole to new transformer serving new 6-plex should be routed as shown on Sheet ES101.

47 Will a second site visit be permitted? Park has public access, potential bidders may visit the park at will.

Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

reference 01 40 00 - QC Supervisor may perform other duties. QC supervisor shall be on site at all times work is performed. Specifics are up to the contractor's technical approach evaluation factor.

Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

address constraints and exceptions in proposal.

Please provide the site visit attendee sign in sheet.

See amendment 001 for the sign in sheet.

Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.

see Geotech report.

Is there a bulk water fill i.e. a hydrant or water source we can pump from for construction operations in close proximity?

yes. park will provide water to support construction operations depending seasonal water demand.

Is power available onsite for construction activities?

yes. coordinate with utility.

Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

see attached hazmat report.

Does this project require phasing? Existing Building will be occupied until the new facility is constructed and issued a certificate of occupancy

Is this project tax exempt? It is the responsibility of the contractor to coordinate with state/local governments to determine if any purchases would be exempt from sales taxes.

When do you anticipate on site work starting? Spring/ Summer 2026

Are third party inspections required? See RFI Response #19. Also, see specification section 01 41 50 - Special Inspections and Statement of Structural Tests and Special Inspections.

59 Is permitting required? see specification

Is any landscaping restoration required for this project? For example; topsoil, seeding, and fertilizer.

see specification and as indicated on drawings.

Do we need 3rd party clearances or can we run our own air tests since it’s a demolition?

see specification

Can the lead based trim be left in place since it would clip down with the rest of the debris?

see specification. to be coordinated with demolition plan and waste management plans.

What are the final approved staging and laydown areas, and will long-term access across the maintenance road be allowed?

to be coordinated with park upon award. several sites are available for construction laydown. Maintenance road will be available during construction.

Will the roadway support the crane loads required for the project, or are additional restrictions in place?

contractor responsible to determine.

Can contractor workforce RVs be accommodated inside the park, or must they stay offsite?

No.

Who is responsible for coordinating with the utility providers and securing final service agreements, including transformer sizing, metering gear, and easements with Powder River Energy and telecom?

Contractor.

Will the contractor or the government be responsible for utility upgrade costs and permits with PRECorp?

Contractor.

Are the new primary service routes underground or overhead, and who has final approval authority?

coordinate question with utility.

What is the required abatement scope for asbestos, lead-based paint, and universal wastes, and how must disposal be handled?

compliance with local laws and regulations. hazmat report attached.

How should the contractor coordinate with NPS staff regarding wildlife restrictions such as bat roosting, nesting birds, and rattlesnakes?

constraints are stipulated in the construction documents.

coordinate tree removal with park for approval.

Are floodplain mitigation measures identified in the hydrologic and hydraulic study required to be implemented during construction?

construction documents govern. supplemental design reports are not stamped construction drawings. they are provided for information only.

What wildfire protection measures are required beyond those noted in the 2023 Wildfire Risk Assessment?

construction documents govern. supplemental design reports are not stamped construction drawings. they are provided for information only.

To what extent must expansive clay be removed and replaced as recommended in the geotechnical report?

construction documents govern. supplemental design reports are not stamped construction drawings. they are provided for information only.

Must demolition of the existing 6-plex be complete before new construction begins, or can it overlap with new work?

Existing Building will be occupied until the new facility is constructed and issued a certificate of occupancy

What restrictions apply for weather, severe storms, and work hours on weekends or holidays?

standard work week is permitted. overtime to be requested through the contracting officer. Refer to Section 01 11 00 - Summary of Work for additional information.

May portable restrooms be placed within the fenced staging area, or must they be located elsewhere?

yes. provide portable toilets in accordance with 29cfr1926

Do liquidated damages of $1,576 per day apply to all CLINs, including optional ones?

yes.

What are the exact scope boundaries for site electrical, water, and sewer—does the contractor’s responsibility end 5 feet outside the building?

Refer to Civil Site electrical, water and sewer drawings for extents of new work and limits of disturbance (ie…Sheets C111, C112, C113, C115, C116). No, the contractors site electrical, water, and sewer scope is defined in Civil drawings.

Can option CLINs for the laundry, pavilion, and storage be priced and executed independently, or must they be tied to acceptance of the base and demolition CLINs?

to be determined by contracting officer at award.

The Hydrant Flow Test conducted January 29, 2021 (475 GPM @ 54 PSI residual; 923 GPM @ 20 PSI residual; 1,114 GPM @ 0 PSI) documents available flow for the project site. Please confirm whether the Government intends for the fire suppression system to be designed and constructed based on these available flows, or if a fire pump is required as part of the contract scope.

To be determined by contractor's FPE. ALL SPRINKLER

SYSTEMS SHALL BE DESIGNED TO THE AVAILABILITY CITY

WATER SUPPLY. CONTRACTOR SHALL HAVE CURRENT

FLOW TEST PERFORMED PRIOR TO DESIGN.

Are there any existing NPS fire alarm or suppression systems in nearby facilities that the new housing fire suppression must tie into, or will this be a standalone system?

No, this will be a standalone system (as designed).

Please confirm the domestic water and sanitary sewer tie-in locations for the new multiplex housing, and whether as-builts of existing underground utilities are available.

Existing Conditions are provided on Sheet C101 (derived from topographic survey). Domestic water and sewer tie-in locations are shown on Sheets C111 and C112. As-builts are not available.

Will commissioning of HVAC systems be required, and if so, is this limited to functional performance testing by the contractor or does the Government intend to provide a third-party CxA?

Contractor responsible for acceptance criteria listed in the project specification and construction drawings. a third party commissioning agent will not be provided by the government.

Please confirm the exact location of the utility transformer and meter set, and whether utility coordination will be handled directly by NPS or by the contractor.

see general notes. Contractor to coordinate with utility.

Is temporary power available on-site, or must the contractor provide and maintain a generator for construction power?

Contractor to verify available power.

Please confirm whether a structured cabling/data system is required for the new housing, and if so, whether this is to connect to an existing NPS backbone or remain local to the building.

see construction documents.

Are there specific telecom service providers designated for the site, or is the contractor responsible for bringing in new service?

see construction documents.

Please confirm if the fire alarm/mass notification system is intended to be standalone for the housing building or tied into an existing NPS-wide monitoring system.

Confirmed. This will be a standalone system (as designed).

Are security cameras or access control systems required as part of Division 28, or limited to rough-ins for future use?

stamped construction drawings govern.

If an intrusion detection system is required, please provide the Government’s preferred monitoring vendor/contractor for integration.

stamped construction drawings govern.

The Geotechnical Report (December 2020) notes groundwater was encountered at depths of 10–12.5 feet, with seasonal high groundwater potentially as shallow as 8 feet. Please confirm whether the contract documents intend for the contractor to carry dewatering of utility trench excavations as part of base scope, or if groundwater management will be addressed separately by modification if encountered.

contractor responsible for excavations and excavation safety in accordance with 29CFR1926, subpart P

The contract documents include a new septic leach field located approximately 400 feet southeast of the proposed housing. The Floodplain Delineation Report (August 2024) identifies mapped floodplain areas near the project site. Please confirm whether utility trenching and/or leach field work in these areas requires the contractor to obtain and implement special floodplain permits or mitigation measures, or if all required environmental approvals have already been addressed by NPS.

follow stamped construction plans and permit requirements listed in the construction documents.

The contract documents (Divisions 21–28) include equipment-level controls for HVAC, electrical, and fire alarm systems but do not identify a dedicated Building Automation System (BAS) or Division 25 scope. Please confirm that the Government does not intend for a centralized BAS or DDC controls system to be provided under this contract, and that only local factory-supplied controls and interlocks shown in the documents are required.

Correct. This building is being designed for standalone HVAC, electrical, and fire alarm systems within new 6-plex.

Government does not intend to utilize a centralized BAS or DDC controls system.

Please confirm whether the new fire alarm system for the multiplex housing is to be monitored locally only, or if it must connect to an existing NPS monitoring network. If connection is required, please provide the Government’s designated monitoring vendor/contractor for integration.

Confirmed. This will be a standalone system (as designed).

Please confirm whether the fire alarm system is limited to standard audible/visual notification appliances (horns/strobes) within the housing facility, or if an expanded mass notification system with additional features (voice evacuation, outdoor notification, etc.) is required as part of the scope.

Confirmed. This will be a standalone system (as designed).

Please confirm the required hazard classification (e.g., NFPA 13R residential or NFPA 13 light hazard) for the multiplex housing sprinkler system, as this will govern design density and contractor layout.

NFPA 13 Sprinkler System - Light Hazard, per Sheet F102.

Please confirm whether the Government will provide utility company contact information for coordination of new service, or if the contractor is expected to establish service independently.

see drawings for contact information.

Please confirm whether corrosion protection (polywrap, epoxy-coated fittings, or alternate materials) is required for underground domestic water and sewer piping.

Follow the pipe materials listed in the specifications.

Please confirm 4" R-5 rigid insulation is required under the entire slab (beyond the 48" of R-20).

Correct. Refer to Details on Sheet A312.

Please confirm that the perimeter perforated drain pipe is located beyond the continuous footing and not on top of the continuous footing as shown on 2/A312.

Perforated Drain Pipe is located adjacent to (beyond) continuous footing as shown in detail 2/A312.

BID Option B - CLIN 7, What is the limit of Scope that is to be included in the base bid vs what is to be captured in this bid option? Example - Would the base bid include concrete slab and the bid option include the Underground plumbing?

For CLIN #7 - Option B - see item 29 above.

BID Option B - CLIN 7, Will the Electric Heater in the Riser Room be part of the base bid or the Option? Same goes for the other mechanical equipment in the shared space?

Electric heater (EH-2) in the Riser Room will be in the base bid. All other mechanical equipment in this center area of the building should be included in the base bid. The Riser Room and all equipment retained within shall remain in the base scope of work.

For CLIN #7 - Option B - see item 29 above.

For CLIN #9 - Option D - see item 29 above.

Section 01 7700 – Closeout Procedures. This section references section 01 9114 – Total Building Commissioning. Section 01 9114 – Total Building Commission is not currently provided in the project specifications. Please provide missing section or clarify intent.

See attached added Section 01 9114 - Total Building Commissioning.

Commissioning of the HVAC Systems is specified in Section 23 0800 - Commissioning of the HVAC. Is it intended that the contractor is to hire the Commissioning Agent? Or does the owner plan to have a separate contract with the Commissioning Agent? Please review and clarify.

See attached Section 01 9114 - Total Building Commissioning. Section 23 0800 supplements Section 01 9114 - Total Building Commissioning. Contractor will need to hire Commissioning Agent.