14-Subcontractor Letter of Intent .pdf

This is a Subcontractor Letter of Intent form issued by Hillsborough County, Florida, establishing the standardized documentation required for bidders and proposers to demonstrate Small Business Enterprise (SBE) participation in county contracts. The form serves as a binding agreement between a primary bidder/proposer and a registered SBE subcontractor, outlining the key terms and scope of work to be performed by the SBE firm. For the CR 584 (Waters Ave) at Florida Mining Boulevard Intersection Improvements project, bidders must submit completed letters of intent for each SBE subcontractor listed in their bid. The solicitation requires competitive sealed bids due August 5, 2026, by 2:00 p.m. Eastern Time via electronic submission through the County's Euna Procurement system. The project involves installation of a new traffic signal with two mast arm structures, interconnect infrastructure, roadway widening and resurfacing, sidewalk and curb ramp reconstruction, and drainage improvements. Substantial Completion is required within 226 days from Notice to Proceed, with Final Completion within 316 days.

The estimated contract value is $2,582,238.00, with a $250,000 allowance for permits added to the bid amount. A 7% SBE subcontractor participation goal has been established for this solicitation, with bonus points awarded for utilization of at least one registered SBE firm. Bidders must submit an Earnest Money Deposit equal to 5% of the bid amount and provide Performance and Payment Bonds each equal to 100% of the total awarded contract amount, with 5% retainage withheld from all progress payments. Contractors must be prequalified with FDOT in major and specialty classes and must comply with comprehensive insurance requirements including General Liability ($500,000 to $1,000,000 per occurrence), Automobile Liability, Workers' Compensation, Professional Liability ($1,000,000), Cyber Liability ($1,000,000), and Pollution Liability ($1,000,000). Questions and requests for interpretation must be submitted within 14 calendar days after solicitation issuance, site visit, or pre-bid conference, whichever occurs later. Award will be made to the lowest responsive and responsible bidder.