14-26-0185 RFP Procurement Schedule.pdf
PDF 105 KB Posted
- Attached to
- Purchase Replacement Vehicles for Handitran
- Solicitation number
- RFP 26-0185
- Issued by
- Tarrant County, Arlington City, Texas
About this file
This is a procurement schedule document for the City of Arlington, Texas, detailing the solicitation process for the purchase of replacement vehicles for Handitran. The solicitation seeks to procure up to four transit vehicles and a portable electric vehicle charging solution. A pre-proposal meeting is scheduled for May 7, 2026, at 11:00 AM at City Hall, Public Works Conference Room 2, located at 101 W. Abram Street, 2nd Floor, Arlington, Texas 76010. The procurement schedule establishes a release date of April 29, 2026, a question cutoff of May 11, 2026, at 5:00 PM, potential addendum release on May 14, 2026, and a proposal due date of May 28, 2026, at 2:00 PM. Evaluations and scoring are scheduled for June 2026, contract negotiations for July 2026, and notice of award for August 2026. While attendance at the pre-proposal meeting is not mandatory, submission of a proposal constitutes acknowledgment that the proposer has thoroughly examined and is familiar with all solicitation requirements.
The City of Arlington strongly encourages electronic submission of proposals through Euna Procurement, the official platform used exclusively for notification and dissemination of all solicitations. Proposals submitted in paper format must be delivered to the Office of the Procurement Manager at 101 S. Mesquite, Suite 800, Arlington, Texas 76010 in a sealed envelope labeled with the company name, solicitation number, and title. Late proposals will not be accepted. The City of Arlington assumes no responsibility for solicitations received through means other than Euna Procurement, as alternative channels may result in incomplete specifications or addendums that could render bids non-compliant.
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Text version
26-0185 PROCUREMENT SCHEDULE
Purchase Replacement Vehicles for Handitran
Pre-Proposal Information
Pre-Proposal Meeting will be held for this solicitation.
The City of Arlington will conduct a pre-proposal meeting on May 7, 2026, at 11:00am at City Hall, Public Works Conference Room 2, located at 101 W. Abram Street, 2nd Floor, Arlington, Texas 76010. Potential proposers should bring a copy of this solicitation with them to the pre-proposal meeting. It is the proposer’s responsibility to ensure that they have secured and thoroughly reviewed the solicitation documents prior to the pre-proposal meeting.
Any revisions to be incorporated into this solicitation document arising from discussions before, during and after the pre-proposal meeting will be confirmed in writing via addendum. Verbal responses will not otherwise alter the specifications, terms, and conditions as stated.
The purpose of the pre-proposal meeting is to provide and solicit information relative to the scope, purpose, nature, and extent of the work, and any local conditions, which may affect the work and its performance. Submission of a proposal shall constitute an acknowledgement by the proposer that it has thoroughly examined and is familiar with the requirements of this solicitation package.
Proposers will be allowed to ask questions and obtain information on important aspects of this solicitation.
The failure or neglect of a proposer to examine the solicitation package shall in no way relieve the proposer of any obligation with respect to its proposal or the requirements of the contract.
Attendance at the pre-proposal meeting is not required to participate in this proposal process. However, submission of a proposal shall constitute an acknowledgement by the proposer that it has thoroughly examined and is familiar with all the requirements of this solicitation package.
Procurement Schedule
Release Date April 29, 2026
Pre-Proposal Meeting May 7, 2026 @ 11:00 AM
Question Cut Off May 11, 2026 @ 5:00 PM
Addendum Release (if applicable) May 14, 2026
Proposals Due May 28, 2026 @ 2:00 PM
Evaluations and Scoring June 2026
Contract Negotiations July 2026
Notice of Award August 2026
Pre-Proposal Agenda:
1. Introductions
2. Bonfire Overview
3. Scope of Work Overview
4. Questions
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