10. Section L - Instructions, Conditions, and Notices to Offerors 22 Mar 24.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

The purpose of Section L is to establish requirements for the format and content of proposals so that all the requested information can be evaluated equitably and in a timely manner.

L.1. FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http:/acquisition.gov/

FAR TITLE DATE

252.204-7019 Notice of NIST SP 800-171 Assessment Requirements DoD NOV 23 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 23 252.215-7016 Notification to Offerors-Post award Debriefings DEC 22 52.204-16 Commercial and Government Entity Code Reporting AUG 20 52.204-7 Submission of Offers in U.S. Currency OCT 18

52.207-6

Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)

DEC 22

52.216-27 Single or Multiple Awards OCT 95 252.215-7008 Only One Offer DEC 22

L.2. INSTRUCTIONS, CONDITIONS, AND NOTICES

(a) Overview: The following instructions are for the preparation and submission of proposals. The purpose of this section is to establish requirements for the format and content of proposals so that proposals contain all essential information and can be evaluated equitably. Offerors are instructed to read the entire solicitation document, including all attachments in Section J, prior to submitting questions and/or preparing your offer. Omission of any information from the proposal submission requirements may result in rejection of the offer. The government intends to award five (5) IDIQ (Indefinite Delivery Indefinite Quantity) contracts from this solicitation. However, the Government retains the right to award fewer or more than five (5) awards should it be determined in its best interest. All information within the page limitations of the proposal is subject to evaluation. The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M of this solicitation.

(b) Formatting Changes: Offerors may make minor formatting changes to Section K and

Section J templates used in proposal submission. For example, minor formatting changes include such things as adjusting page breaks, adding corporate identification logos, identifying proposal volume identifiers in the headers and footers, including disclaimers of proprietary information, and adjusting the Cost/Price template based on an Offeror’s actual indirect rate structure, etc. The electronic solicitation documents shall be the official documents for this solicitation. Offerors may make minor adjustments to the file naming methodology so long as the resulting file names and organization are clearly understood.

(c) Cost Reimbursements: The Government will not reimburse Offerors for any cost incurred for the preparation and submission of a proposal in response to this solicitation.

(d) Validity: All proposal information is subject to verification by the Government.

Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code. NOTE: This solicitation instructs Offerors to provide support documentation for practically all pass/fail and scored evaluation criteria. While some sub-sections of Section L may indicate an Offeror shall provide a particular form of documentation for validation purposes, Offerors may provide whatever official, verifiable documentation is necessary to validate any pass/fail or scored evaluation criteria being claimed.

(e) Proposal Submission: Proposals should be submitted electronically via email to the contract administrator and contracting officer. Only one (1) proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated. In accordance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

(f) Cover Letter: Cover Letter shall include offerors’ company number, small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement that the company does or does not take exception to any of the requirements of this order.

(g) Solicitation Questions: 9CONS Beale AFB is the POC for all questions under this solicitation. Offerors shall submit all questions via email to the primary AND secondary POCs listed on SAM.gov. The offeror shall include the company name and solicitation number in the subject line of the question. Question(s) shall include the page number, section number, and paragraph number that pertain to the offeror’s question(s) when applicable. Questions not submitted via email will not be answered. Questions will be answered via attachment on the SAM.gov post on the original solicitation. All answered questions shall be made available to all potential offerors via the SAM.gov post. The contracting team will make every effort to answer and post questions daily, if applicable.

The contracting team will make every effort to share questions and answers with all offerors one day following question(s) submission. A consolidated list of all questions and answers will be posted under an amendment to the solicitation at http://www.beta.sam.gov prior to the solicitation closing date. Acknowledgement of http://www.beta.sam.gov/ receipt of questions will not be made. Please thoroughly review the entire solicitation, including all the attachments in Section J, prior to submitting questions.

(h) Pre-proposal Conference: An optional pre-proposal conference will be held via teleconference if requested. Registration is not required. The conferences will provide an overview of the Transportation and paving IDIQ and will not introduce new information.

Conference information will be included in the Sam.gov posting.

L.3. PROPOSAL FORMAT

(a) Overview: Offerors shall provide all documentation and proposal contents via email to the primary and secondary SAM.gov POCs. Do not submit paper proposals. The Government will not review any paper proposals.

(b) The Offeror’s proposal shall be formatted into separate electronic folders by Volume Number and Title as follows: ((Note: The proposal will include volumes for each performance area (group one (1) and group two (2)))

• Volume 1 – General

• Volume 2 – Responsibility

• Group 1 – Airfield Paving o Volume 3 – Relevant Experience o Volume 4 – Past Performance o Volume 5 – Prime Contractor Work o Volume 6 - Warranty Recalls on Related Experience

• Group 2 – Roadway/General Paving o Volume 3 – Relevant Experience o Volume 4 – Past Performance o Volume 5 – Prime Contractor Work o Volume 6 - Warranty Recalls on Related Experience

• Volume 7 – Cost/Price

(c) It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. All proposal documents shall be in Adobe (.pdf) format except for the Self Scoring Worksheet in Section J and Cost/Price Template in Section J. The Self Scoring Worksheet and Cost/Price Template shall be in Microsoft Office Excel – format. Files will be named in accordance with the listed template on the self-scoring sheet and Section L. The templates provided by the government (ex. VOL 3-EXPEREINCE-Last 4 Contract Number-Company Name) will be received in Microsoft Word, filled, then submitted in pdf format. Below is an example of folder formatting.

Figure 1: File Overview Figure 2: Inside Group 1/2

L.3.1. Volume 1 – General

(a) Overview: To be eligible for award, the Offeror must adhere to the directions and submit the following information under Volume 1 –All of the following documents will be included in the electronic file “Volume 1 – General”. All the following documents will be included in the electronic file “Volume 1 – General”. All files will be named in this format: “V1-DOC NAME-COMPANY NAME”.

• Cover Page

• Table of Contents

• Self-Scoring Worksheet

• SF1442 (name, address, and acknowledgement of all amendments)

• Document Verification Checklist

• Existing Joint Venture or Partnership Agreements (as applicable)

(a) Self-Scoring Worksheet: The Offeror shall submit Attachment J.P-5, titled, “Self-Scoring Worksheet”. No other format or additional proposal documentation will be considered. Do not alter rows or columns of the Document Verification and Self Scoring Worksheet.

(b) Existing Joint Venture or Partnership Agreements: The joint venture meets the definition of a joint venture for size determination purposes (FAR 19.101(7)(i)). The joint venture must fill out and submit the Representations and Certifications in Section K. Each member of the joint venture must also submit their individual Representations and Certifications in Section K.

All other elements submitted for Volume 1 must be in the name of the joint venture. The Offeror must submit a complete copy of the joint venture agreement that established the CTA relationship.

(c) The Offeror shall complete and submit all Representations and Certifications in accordance with the instructions in Section K.

L.3.2. Volume 2 – Responsibility

(a) To be eligible for award, the Offeror must adhere to the directions and submit the following information under Volume 2 – Responsibility. The Offeror shall complete and submit a GSA Form 527, Contractor’s Qualification and Financial Information. If the fill in portion of the form does not accommodate your information, please manually write in the required information. All forms must be signed by an authorized official at the bottom of page six (6). For Offerors proposing as a joint venture, the GSA Form 527 and all attachments must be provided by all members of the joint venture. All the following documents will be included in the electronic file “Volume 2 –Responsibility”.

All files will be named in this format: “V2-DOC NAME-COMPANY NAME”.

(b) GSA Form 527: For unpopulated joint ventures, GSA Form 527 is required to be submitted by both individuals. For populated joint ventures, financial responsibility GSA Form 527 must be submitted for the joint venture itself.

L.3.3. Volume 3 – Relevant Experience

(a) Relevant Experience is based on past experience performing within the two identified performance areas relevant to the scope (i.e. Group one (1) & Group two (2)) performance areas. To receive points for each submitted Relevant Experience Submission, offerors must provide verification of information by submitting. All the following documents will be included in the electronic file “Volume 3 – Relevant Experience”. All files will be named in this format: “V3-DOC NAME-COMPANY NAME”. Each document submitted will be one (1) per project, Max five (5) per group, 10 in total per offeror.

o Proof of Contract Award, this will be a FPDS-NG CAR, Page 1 or SF 1442, SF 26, SF1155 or another verifiable document demonstrating contract award.

o Relevant experience template (see attachment in Sec J) VOL 3-EXPEREINCE- Last 4 Contract Number-Company Name

(b) To qualify as relevant for consideration in response to this IDIQ solicitation, offerors must present a track record of successful completion of construction projects associated with road and airfield paving. Specifically, relevant experience is defined as projects meeting one or more of the following criteria: 1) Commercial Projects – undertaking construction endeavors related to road and airfield paving in a commercial setting; 2) Military Base Projects – executing successful construction projects for road and airfield paving on military bases; and 3) Federal Land Projects – demonstrating proficiency in completing road and airfield paving projects on federal land. It is expressly noted that only projects falling within the commercial, military base, or federal land categories will be considered as relevant experience, and submissions involving private projects will not be entertained. Offerors are required to provide project details and documentation demonstrating adherence to these criteria to facilitate a comprehensive evaluation process. Additionally, all project proposals for that relevant experience must have been completed within the last five (5) years from this proposal’s due date. Submissions with projects exceeding the five(5) -year limit will not be considered in the evaluation process. This requirement ensures that the demonstrated experience remains current and reflective of the offeror's recent capabilities in the field of construction projects related to road and airfield paving. Note: There will be two (2) separate groups, one (1) for airfield paving and one (1) for roadway/general paving, the offeror must submit all documentation for BOTH groups. No more than 10 projects can be evaluated and no more than five (5) projects per performance area (group); five (5) airfield paving, five (5) roadway/general paving.

(c) No Individual Project Value shall be less than $100,000. Note: Project value for completed projects is determined by the total obligated dollars. Project value for ongoing projects is determined based on the total estimated value (inclusive of all option periods).

L.3.4. Volume 4 – Past Performance

(a) All the following documents will be included in the electronic file “Volume 4 – Past Performance”. All files will be named in this format: “V4-DOC NAME-COMPANY NAME”. Each document submitted will be one (1) per project, Max five (5) per Group, 10 in total per offeror.

• CPARS Rating

• In cases where a CPARS Rating is unavailable, a letter of recommendation signed by the awarding company or oversight manager, such as the project manager, will be accepted at CO discretion so long as there is adequate documentation and viable contact information for the projects point of contact. Official CPARS will be used to the maximum extent practical. Letters of past performance will be graded in-line with the CPARS category. The accepted values in this category are Excellent (E), Very Good (VG), Satisfactory (S) or Unsatisfactory (U). Reference https://www.cpars.gov/documents/CPARS-Guidance.pdf

• In the event the evaluation team discovers misleading, falsified, and/or fraudulent past performance ratings, the Offeror shall be eliminated from further consideration for award. Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

L.3.5. Volume 5 – Prime Contractor Work

(a) (a) As applicable, any supporting documentation needed to show that the offeror was the Prime on a contract. An offeror will demonstrate prime contractor work for no more than five (5) contracts closely associated with the performance areas (group). Prime Contractor as the offeror has privity-of-contract with the Government/Party for all contractual obligations under a mutually binding legal relationship with the Government/Party. Substantial subcontracting work would satisfy prime contractor work if the offeror completed more than 50% of the work related to the performance areas listed for respective project, any supporting documentation needed to show that the offeror was the Prime on a contract. Contractor will add prime contractor work to section d of attachment.

L.3.6. Volume 6 - Warranty Recalls on Related Experience

(a) If there are any call backs, please provide the following, plus any additional information relevant to the recall. There will only be a reduction of points in this category if the https://www.cpars.gov/documents/CPARS-Guidance.pdf recall was due to latent defects, fraud, or gross mistakes that amount to fraud. Use the template in Sec J “VOL 6-RECALL-Last 4 Contract Number-Company Name”

• Exact nature of the item and its components and characteristics that the contractor warranted.

• Extent of the contractor’s warranty including all the contractor’s obligations to the

• Government for breach of warranty.

• Specific remedies made available to the Government.

• Original scope and duration of the warranty; and

• Total cost to the contractor and Government.

L.3.7. Volume 7 – Cost/Price

(a) The following documents will be included in the electronic file “Volume 7 –

Cost/Price”. All files will be named in this format: “V7-DOC NAME-COMPANY

NAME”.

• Submit an excel sheet showing the labor baseline costs before any material, template found in Sec J.

L.4. SELF-SCORING WORKSHEET

(a) The Offeror shall submit Section J.5.1., Attachment (5A), titled, “SELF SCORING

WORKSHEET”. No other format or additional proposal documentation will be considered.

(b) Do not alter rows or columns of the Self Scoring Worksheet

(c) The Project Numbers one (1) through five (5) in the Self Scoring Worksheet must mirror the same Project Numbers one (1) through five (5) in the Relevant Experience Project Template found in Section J. Note: If an Offeror is submitting a “collection of task orders” under a Single-Award IDIQ or BPA, the “collection of task orders” is considered a single project.

(d) The Offeror must only fill in Columns C, E, and F. Columns will be filled by utilizing a drop down list and selecting appropriate score for each element as applicable. Do not leave any elements blank. Note: The scoring elements are not minimum requirements.

Column G will be filled with the applicable file name.

(e) Instructions for each factor are in the top of that section, as well as in Sec L and Sec M.

(f) The value of points assigned to each element will be based on answers provided on the self-scoring worksheet. The Government will assess validity of supporting documentation and make a downward adjustment to score(s) accordingly.

See section M.5 for additional scoring details.

The following criteria shall be used for each Volume:

Volume 1: Only applicable to first four sub-factors Column C - ANSWER Yes = one (1) point No = zero (0) point

Volume 2: Applicable to single sub-factor Column C - ANSWER Yes = one (1) point No = zero (0) point

Volume 3: Applicable to all five sub-factors in Groups 1 & 2 Column C - ANSWER Yes = 100 (one hundred) points No = 0 (zero) point Column E - ADDITIONAL POINTS FOR MAGNITUDE OF PROJECT If corresponding contract # is valued >$100K and <$2M = 10 (ten) points If corresponding contract # is valued >$2M = 25 (twenty five) points Column F - ADDITIONAL POINTS FOR # OF DICIPLINES If corresponding contract # includes <2 relevant work disciplines = 0 (zero) point If corresponding contract # includes =2 relevant work disciplines = 10 (ten) points If corresponding contract # includes ≥3 relevant work disciplines = 25 (twenty five) points

Volume 4: Applicable to all five sub-factors in Groups 1 & 2 Column C - ANSWER E = 50 (fifty) points VG = 25 (twenty five) points S = 10 (ten) points U = 0 (zero) point

Volume 5: Applicable to all five sub-factors in Groups 1 & 2 Column C - ANSWER Y = 25 (twenty five) points N = 0 (zero) points

Volume 6: Applicable to all five sub-factors in Groups 1 & 2 Column C - ANSWER No = 10 (ten) points Yes = 0 (zero) point

Volume 7: Applicable to single sub-factor Column C - ANSWER Yes = one (1) point No = zero (0) point

END OF SECTION L