1-RFP 1800 South Trail Final Design Services.docx.pdf

REQUEST FOR PROPOSALS FOR

FINAL DESIGN SERVICES

1800 South Pedestrian Trail 1800 South and 3500 West

October 2026

Solicitation # 26-299

Due Date: 11/19/26

Weber County Page 1 of 6 March 2025

WEBER COUNTY

REQUEST FOR PROPOSALS

FOR DESIGN SERVICES TRAIL DESIGN SERVICES

A. NOTICE TO PROFESSIONALS

Weber County Corporation (“County”) is seeking Proposals from qualified and experienced firms and/or teams

(“Consultant”) to provide land surveying and final design services for a pedestrian trail along 1800 South and 3500

West (“Project”).

The County intends to compare and evaluate all eligible submittals and select the most qualified firm or team as outlined in subsection C.7 Evaluation Criteria of this request.

This is a Request for Proposals (RFP) only and should not be interpreted as a contract for services. Submittals should be comprehensive, concise, and directly responsive to the goals and format as outlined in this RFP.

B. SCOPE OF WORK

1. Location of Project

The Project is located in western unincorporated Weber County and is along the existing roadway of 1800

South and 3500 West. The trail will begin on the north side where the current trail ends at approximately

3688 West. From there it will need to travel to the east to the intersection of 1800 South and 3500 West.

The trail will cross the north and east leg of this intersection and then travel south along 3500 West on the east side of the road to the intersection of 2100 South and 3500 West. Then it will travel east on the north side of the 2100 South to the existing sidewalk at 3328 West. The total length of the Project is approximately 0.85 miles and will also need crosswalks installed on both legs of the intersection of 1800

South and 3500 West. The design will need to account for utilities, ROW if needed, and extend a drainage pipe as part of the design for this project.

2. Background

Weber County has current funding to design and install this trail and would like to hire a consultant to assist the County with these efforts.

Currently, 1800 South, 3500 West, and 2100 South have intermittent sections of trail, curb and gutter and no shoulder improvements. This project will fill in the missing sections and connect to the improvements that are currently out on site. Weber County is experiencing a significant amount of growth in the area, including the opening of a high school.

3. General Scope

The following is the general scope of work.

a. The Consultant will provide the survey data and CAD drawings that make up the final drawings and any necessary right-of-way documents needed to install the project.

b. Final Design Services

Consultant shall provide a full complement of professional services to prepare for the trail project.

These services shall include, but not necessarily be limited to, those outlined below:

1) Analysis: Consultant shall review the existing roadway elements, provide necessary topography survey, and identify any areas of concern.

Weber County Page 2 of 6 March 2025

2) Design Criteria: The final design shall comply with all current AASHTO design standards, specifications, rules, regulations, and practices.

3) Public Involvement Coordination Plan: The Consultant shall provide a plan for providing project information to the communities involved and to the general public including one open houses.

The County will manage phone calls and emails from the residents during the design.

4) Project Team Meetings: Local involvement from residents, businesses, utility companies, irrigation and canal companies is expected. Several informational meetings and work sessions with County will be required. For scoping purposes, assume one (1) public informational meetings and five (3) County work progress meetings.

5) ROW Contracts: As part of the design process, the Consultant may need to assist with the ROW acquisition documents in the way of document preparation. The Consultant shall prepare the necessary documents if ROW is needed to submit to acquisition agents already on contract with the County. ROW services are being provided under a separate contract and not as part of this

Project.

6) Site Visits: The Consultant shall plan for an appropriate number of site visits to understand the nature of the Project and to be familiar with the elements of the Project that will require special attention.

7) Final Design: Final design will require additional survey and data compilation to complete final design for construction.

4. Deliverables

a. Drawings and electronic files containing the following information:

1) Provide location of permanent project benchmarks and traverse points (description, coordinates, and elevations).

2) Provide topographic map plot at a scale of 1 inch=100 feet, depicting all surface features, LEGIBLE text (leadered in if necessary), and 1-foot contour lines indexed at even 5-foot intervals.

3) Provide an AutoCAD file that has 3D break lines, existing ground triangulation network, and contours with elevation. Drawings shall be the most current AutoCAD 3D format with all similar objects separated into specific layers.

4) Provide digital ASCII file of all points in (Point number, Northing, Easting, Elevation, Description) format.

5) Provide ready to construct drawings and bid package in digital form.

C. INSTRUCTIONS TO PROPOSERS

1. Project Timetable

The following timetable has been established for this project:

• Closing Date for questions: 11/13/26 @ 5:00 p.m.

• Closing Date for Receipt of Proposals: 11/19/26 @ 2:00 p.m.

• Interview/oral presentation (if requested): TBD

• Approximate Notice of Award: 11/30/26

• Approximate Commencement of Work: 12/1/26

Weber County Page 3 of 6 March 2025

• (Approximate) Completion of Work: 4/1/27

2. Pre-Proposal Site Visit

Proposers are strongly encouraged to visit the Project site and examine the conditions prior to submitting their proposals.

3. Procedure

a. The procedure for response to this RFP, evaluation of proposals, and selection of a Consultant is as follows:

1) Interested entities will prepare and submit their proposals according to the Project Timetable contained in Subsection C.1.

2) The County and/or its representatives will evaluate all submitted proposals in accordance with the evaluation criteria.

3) Oral presentations may be requested by the County from selected proposers.

4) A Professional Services Agreement incorporating the provisions, terms, and conditions of this RFP will be executed between the County and the selected Consultant.

4. Proposal Submission

a. Submission will be uploaded electronically through U3P-Bonfire.

b. The deadline for receipt of proposals is set forth in Section C.1. Late Proposals will not be accepted.

c. Proposals must be complete in meeting the requirements of this RFP. Additional information provided after the deadline will not be considered unless specifically requested by Weber County.

d. Cost will be evaluated independent from the technical proposal, and as such, is to be submitted separate from the technical proposal. Failure to submit cost separately may result in your proposal being judged as non-responsive. Inclusion of any cost or pricing data within the technical proposal may also result in your proposal being judged as non-responsive.

5. Questions and Clarifications

A. Firms will be notified through U3P-Bonfire of any substantive changes in the Proposal requirements.

B. All questions shall be directed to U3P-Bonfire

6. Proposal Organization and Content

The comprehensive RFP response shall include all requested information and documentation. Incomplete proposals may be deemed non-responsive. Proposal shall contain no more than 15 pages single sided, excluding transmittal letter, attachments, and resumes. The proposal response shall include the following:

a. Transmittal letter: (not included in page count) The letter of transmittal shall be on official business letterhead and shall include the following:

1) A statement of the respondent’s intent to participate in the contract and comply with all terms and conditions as indicated in the RFP.

Weber County Page 4 of 6 March 2025

2) A statement that the respondent does not discriminate in its employment practices in any way that violates applicable law.

3) A certification statement to the effect that the person signing the proposal is authorized to do so on behalf of the respondent.

4) Name of the key contact person with his/her title and telephone numbers. Also, indicate first and second back-up contact persons if the key contact person is not available to take a call from the County.

5) Statement of inclusion of Respondent Questionnaire (see Attachment A) – include as appendix

b. Work Plan and Project Approach: This section should describe the methodology and process proposed to be used to complete the scope of work defined in Section B.3, including any potentially innovative or creative approaches or solutions for the Project. It should identify any proposed strategies to be used to control costs, maximize economy, and insure operational effectiveness;

describe outputs to be delivered; and identify advantages of the proposal/Consultant to County.

Restatement of the scope outlined in this RFP is not necessary; however, proposer should include any suggested modifications thereto (additions, deletions, alternate ideas). This section shall also include the proposer’s policy, method, and need for gaining access onto private property, and what role, if any, the proposer would expect County to perform regarding property access. This section should also include:

1) Specific exclusions

2) Assumptions made in preparation of the Work Plan

3) Proposed Project schedule

c. Qualifications/Experience: This section should describe the proposer’s experience on similar projects, including the individual team members’ involvement on the specific projects described. Project information and plans for the identified projects should be briefly included.

d. Key Personnel and Project Team: This section should contain the following information:

1) Organizational chart showing the team involved including individual members, all organizations, relationships, and breakdown of responsibilities. For all major participants, note the approximate hours to be devoted to the project or percent of total project to be performed by individual.

2) The percentage of the work that is expected to be performed locally. Indicate other offices/locations that might provide services along with a percentage of work to be performed at those locations.

3) Resumes of principals and key staff scheduled to participate on the project. (see Appendices)

e. Fee Proposal: Proposals shall include (see Attachment B):

1) Billing rates for proposed personnel and the approximate percentage of project to be performed by each person. Project costs shall be submitted in a separate sealed envelope.

2) Expected reimbursable and associated rates.

f. Appendices: (not included in page count)

1) Respondent Questionnaire

Weber County Page 5 of 6 March 2025

2) Cost Proposal (Attachment B)

3) Resumes

7. Evaluation Criteria

Proposals will be based on the following criteria:

a. Transmittal Letter (10 points): Complete information as requested.

b. Work Plan and Project Approach (20 points): This category evaluates the Consultant’s:

understanding of the project, knowledge of UDOT right of way acquisition process, proposed project schedule, technical approach, and plan for managing the design project.

c. Qualifications/Experience (25 points): This category deals with the proposer’s performance on similar prior local projects of similar size. Experience relates to the overall assessment of the proposer’s assigned personnel and previous experience with this type of project. Designer will need to utilize a knowledge of Federal, State and local design guidelines.

d. Key Personnel and Project Team (25 points): This category deals with the education, training, and experience level of key personnel proposed for this project, as well as previous experience working together as a team.

e. Fee Proposal (20 points): This category will evaluate the Consultant’s proposed fees, and will be taken into consideration after the evaluation committee has scored a-d of the Evaluation Criteria, and has determined the top performers.

8. Oral Presentation/Interview

As part of the proposal evaluation process, selected proposers may be invited to make oral presentations to the County and/or respond to the panel’s questions. These presentations must be made by the same project team personnel who will be assigned to the project should the proposer be awarded a contract.

9. Submittal Ownership

All proposals (and the information contained therein) shall become the property of the County. Proposers should carefully consider the items submitted before submitting items that would not be disposable to the proposer. Proposals submitted may be reviewed and evaluated by any person at the discretion of the

County. No proposal shall be returned to the respondent regardless of the outcome of the selection process.

10. Acceptance of Proposal

a. Weber County intends to award the project to a single firm. However, Weber County reserves the right to cancel or modify the terms of this RFP and/or the project at any time and for any reason preceding the execution of a contract and reserves the right to accept or reject for any reason, any or all proposals submitted pursuant to this request for proposals. Weber County also reserves the right to divide the project between successful candidates if doing such is to the benefit of Weber County.

b. The responding party agrees that the County may terminate this procurement procedure at any time and for any reason, and the County shall have no liability or responsibility to the responding party for any costs or expenses incurred in connection with this RFP, or such party’s response.

Weber County Page 6 of 6 March 2025

11. Withdrawal of Proposal

The proposal may be withdrawn upon request by the proposer, without prejudice.

12. Proposal Cost

Cost for developing proposals and making proposal presentations are entirely the responsibility of the proposer and shall not be chargeable in any manner to the County.

13. Reservation of Rights

Weber County reserves rights to:

a. Reject any and all Proposals received in response to this RFP.

b. Waive or modify any irregularities in Proposals.

c. Request additional information or modifications to Proposals prior to award if such is in the best interests of Weber County.

d. Use any ideas submitted in the Proposals received, unless covered by legal patent or proprietary rights. Selection or rejection of the proposal does not affect this right.

e. In the event of unsuccessful contract negotiations or contract termination, enter into contract negotiations with other qualified firms that submitted acceptable Proposals.

f. Cancel or modify the terms of this RFP and/or the project at any time and for any reason preceding the execution of a contract and reserves the right to accept or reject any or all proposals submitted pursuant to this request for proposals.

g. Divide the project between successful candidates if doing such is to the benefit of Weber County.

14. Proposal Terms and Conditions

See Attachment C.

Weber County Page 1 of 1 March 2025

ATTACHMENT A

RESPONDENT QUESTIONNAIRE

1. Respondent Information: Provide the following information about yourself and your company.

Respondent Name: _____________________________________________ (Note: give exact legal name as it will appear on the contract, if awarded.)

Address: ______________________________________________________

City: __________________________ State: ________ Zip Code: _________

Telephone No: ________________________ Fax No: ___________________

Business Structure:

Individual or Sole Proprietorship

Partnership

Corporation

Other; list business structure: _________________________

2. Contact information: List the one person who Weber County or their representative may contact concerning your proposal.

Name: _____________________________________________________

Address: ____________________________________________________

City: ___________________ State: _____________ Zip Code: _________

Telephone No: _______________________ Fax No: _________________

Email: ___________________________________

3. References: Give names of three people with whom you have worked on past projects of similar nature.

a. Name: _____________________________________________________

Address: ____________________________________________________

City: ___________________ State: _____________ Zip Code: _________

Telephone No: _______________________ Fax No: _________________

Email: ___________________________________

b. Name: _____________________________________________________

Address: ____________________________________________________

City: ___________________ State: _____________ Zip Code: _________

Telephone No: _______________________ Fax No: _________________

Email: ___________________________________

c. Name: _____________________________________________________

Address: ____________________________________________________

City: ___________________ State: _____________ Zip Code: _________

Telephone No: _______________________ Fax No: _________________

Email: __________________________________

Weber County Page 1 of 1 March 2025 proposal but are included as examples as to how these forms could be compiled. Cost proposal sheets and evaluation score sheets should be created to meet the specific requirements of your RFP.

ATTACHMENT B

COST PROPOSAL

FINAL DESIGN SERVICES

2550 SOUTH

4700 WEST TO 3500 WEST

SOLICITAION # 26-299

Cost is to be submitted based on the following:

Bidder Name: _________________________________________________________

1. List the name, job title and hourly rate for any proposed personnel. Also include the approximate percentage of project to be performed by each person.

Name: _________________Title: ______________ $ _________ /hour __________% Name: _________________Title: ______________ $ _________ /hour __________% Name: _________________Title: ______________ $ _________ /hour __________% Name: _________________Title: ______________ $ _________ /hour __________% Name: _________________Title: ______________ $ _________ /hour __________% Name: _________________Title: ______________ $ _________ /hour __________%

Total Average $/hour _____________

2. Provide expected reimbursable expenses and rates associated to them. Specify if the rate is hourly, daily, etc.

Expense: ___________________________________ $ ________________________

(Any deviation from this format may result in disqualification of proposal)

Weber County Page 1 of 2 March 2014

ATTACHMENT C

WEBER COUNTY PURCHASING DEPARTMENT

PROPOSAL TERMS AND CONDITIONS

1. RIGHT TO REJECT: Weber County Corp. reserves the right to reject or accept this proposal, or any portion thereof, and to reject and call for new proposals if their interests or convenience is better served by such a course.

2. PREPARATION OF PROPOSALS:

(a) Failure to examine any drawings, specifications and instructions will be at proposer’s risk,

(b) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing proposal.

(c) Time of delivery is a part of the proposal and must be adhered to.

(d) Prices quoted are firm for complete delivery of quantities specified. (f) In case of error in extension, unit price will govern.

(e) Wherever in these forms and specifications an article or material is defined by using a trade name and/or the name and catalog number of a manufacturer or vendor, the term “or approved equal,” if not inserted therewith, shall be implied. It is to be understood that any reference to a particular manufacturer’s product, either by trade name or by limited description, has been made solely for the purpose of more clearly indicating the minimum standard of quality desired, unless “No Sub” has been entered. In the event “No Sub” is entered, the proposal must be for the specified item with no substitution allowed.

3. FAILURE TO SUBMIT: Failure to submit a proposal or to advise the County Purchasing Department that future

RFP’s are desired may result in removal of your name from the bidders list.

4. SUBMISSION OF PROPOSAL:

(a) Only RFP’s submitted on forms furnished by the County will be considered unless the RFP specifies otherwise.

Proposals transmitted by facsimile machine prior to the closing time specified will be accepted, providing that any documentations or material required to accompany the bid, and that cannot be transmitted by fax, is received within two working days following the closing date of the bid. The County Purchasing Agent must be notified one hour prior to closing time that is specified on the proposal that RFP is being sent by facsimile machine.

(b) No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the County unless expressly included and itemized in the bid.

5. SAMPLES: Samples of items, when required, must be furnished free of expense to the County. If not destroyed by tests, the samples may, upon request made at the time the sample is furnished, be returned at the bidder’s expense.

6. AWARD OF CONTRACT:

(a) Unless the bidder has specified otherwise in this RFP by stating that individual unit prices are valid only if all items are accepted by the County, the County may accept any item or group of items of any kind and split or divide the order.

(b) The Contract of Sale resulting from the acceptance by the Board of County Commissioners of this proposal shall include all of the provisions and specifications of the RFP, offer, acceptance and purchase order relating thereto. Said contract shall be interpreted, construed and given effect in all respects according to the laws of the State of Utah and the Ordinances of Weber County.

7. NOTICE OF WITHDRAWAL: If the Request for Proposal is withdrawn by the County, the prospective proposers will be notified as soon as possible.

8. DEBARMENT: The bidder certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any

Weber County Page 2 of 2 March 2014 governmental department or agency. If the bidder cannot certify this statement, attach a written explanation for review by Weber County.

9. CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS VERIFICATION SYSTEM": The Status Verification System, also referred to as "E-verify", only applies to contracts issued through a Request for Proposal process, and to sole sources that are included within a Request for Proposal.

9.1 Status Verification System

1. Each offeror and each person signing on behalf of any offeror certifies as to its own entity, under penalty of perjury, that the named Contractor has registered and is participating in the Status Verification System to verify the work eligibility status of the contractor's new employees that are employed in the State of Utah in accordance with UCA

Section 63G-12-302.

2. The Contractor shall require that the following provision be placed in each subcontract at every tier: "The subcontractor shall certify to the main (prime or general) contractor by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section 63G-12-302 and to comply with all applicable employee status verification laws. Such affidavit must be provided prior to the notice to proceed for the subcontractor to perform the work."

3. The County will not consider a proposal for award, nor will it make any award where there has not been compliance with this Section.

4. Manually or electronically signing the Proposal is deemed the Contractor's certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws including UCA Section 63G-12-302.

9.2 Indemnity Clause for Status Verification System

1. Contractor (includes, but is not limited to any Contractor, Design Professional, Designer or Consultant) shall protect, indemnify and hold harmless, the County and its officers, employees, agents, representatives and anyone that the County may be liable for, against any claim, damages or liability arising out of or resulting from violations of the above Status Verification System Section whether violated by employees, agents, or contractors of the following:

(a) Contractor; (b) Subcontractor at any tier; and/or (c) any entity or person for whom the Contractor or Subcontractor may be liable.

10. TRADE/PROFESSIONAL LICENSING: The State of Utah requires any person engaging in a construction trade or professional occupation, or acting as, or representing oneself as a contractor or professional for which licensure is required to be licensed before engaging in that trade professional activity. It is unlawful for any unlicensed person to submit a bid for any work for which a license is required. Any person who violates this provision will not be considered for award.