03 - RFP Evaluation Plan.docx

Request for Proposals for

[PORTFOLIO NAME]

Issued by the State of [Lead State] Solicitation Number: [#######]

Request for Proposals for Equipment Rental Services – Standard and Emergency Issued by the Commonwealth of Kentucky Solicitation Number RFP-758-2500000303 Attachment 03

RFP EVALUATION PLAN

Stage 1: Initial Responsiveness Evaluation. Proposals will be reviewed for completeness and initial responsiveness. Proposals omitting required documents or responses may be rejected in accordance with Attachment 01, RFP Terms and Conditions.

Stage 2: Mandatory Minimum Requirements Evaluation. Complete and responsive proposals will be reviewed for compliance with the following Mandatory Minimum Requirements:

Proposals failing to meet or exceed all Mandatory Minimum Requirements may be rejected in accordance with Attachment 01, RFP Terms and Conditions.

Stage 3: Technical Criteria Evaluation. Proposals meeting or exceeding the Mandatory Minimum Requirements will be evaluated against the following Technical Criteria:

The Lead State and Multistate Sourcing Team shall conduct a comprehensive, fair, and impartial evaluation of all proposals. The Lead State may reject any proposal that is incomplete or in which there are significant inconsistencies or inaccuracies. The Lead State reserves the right to reject all proposals.

The Lead State has established a Multistate Sourcing Team to review, evaluate and verify information submitted by the Offeror.

Each Offeror is responsible for submitting all relevant, factual and correct information with their offer to enable the evaluator(s) to afford each Offeror the maximum score based on the available data submitted by the vendor.

Proposals with a technical score of less than 50% (350 out of 700) of the maximum technical points possible will not be considered for award and cost proposals will not be evaluated regarding that proposal.

Stage 4: Cost Evaluation

The Offeror with the lowest price receives the maximum score. The Offeror with the next lowest price receives points by dividing the lowest price by the next lowest price and multiplying that percentage by the available points.

The primary objective of this RFP is to provide for national coverage of Equipment Rental Services but still allow for regional proposals. The costs proposed by each Offeror providing national coverage and offering service to all states (“Nationwide Offeror”) will be evaluated against the costs proposed by other nationwide Offerors only.

An Offeror providing less than national coverage (a “Regional Offeror”) may still be considered for award of a Master Agreement on a Regional basis. The costs proposed by each Regional Offeror for each region will be evaluated against all other Regional Offerors providing coverage in that region. Regional Offerors awarded a Master Agreement may execute Participating Addenda only with Participating Entities in the Regions Offeror is awarded.

Evaluation Summary

Award Selection The Lead State and Multistate Sourcing Team will then determine which proposals are most advantageous to the Lead State and potential Participating Entities and Purchasing Entities.

Prior to announcement of awards and execution of Master Agreements, the Lead State will present an award recommendation to NASPO ValuePoint for approval of the proposed awards.

Following approval of NASPO ValuePoint and any other approvals required by the Lead State, the Lead State will notify all Offerors the Lead State’ intends to award a Master Agreement to the selected Offeror(s) subject to successful negotiation of any negotiable provisions. Notification of awards will be made in the Lead State’s eProcurement system https://vss.ky.gov/vssprod-ext/Advantage4.

Page 2 of 9 – Attachment [X], RFP TERMS AND CONDITIONS

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