02 - Scope of Work.docx

Attachment 02

SCOPE OF WORK

This Scope of Work describes the Deliverables being sought through this RFP and the scope of what Contractors are expected to offer through a Master Agreement resulting from this RFP. The Scope of Work is intended to provide potential Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposal's content or exclude any relevant or essential data.

The purpose of this Request for Proposals (RFP) is to establish Master Agreements (“Master Agreements”) with qualified Offerors to provide Equipment Rental Services as listed in this RFP for all Participating States. The following categories of equipment are a partial representation of types of rental equipment desired:

I. Products under this portfolio may include (but not limited to):

Request for Proposals for

[PORTFOLIO NAME]

Issued by the State of [Lead State] Solicitation Number: [#######]

Request for Proposals for Equipment Rental Services – Standard and Emergency Issued by the Commonwealth of Kentucky Solicitation Number RFP-758-2500000303

Page 2 of 9 – Attachment [X], RFP TERMS AND CONDITIONS

Attachment 02, SCOPE OF WORK Aerial Work Platforms Air Compressors and Air Tools Air Handlers and Chillers Arrow Boards and Traffic Control Compaction, Tampers, Rollers, Rammers Concrete & Masonry Tools Containment Products Dump Trucks Earthmoving Equipment, Various Event Equipment Rental Fencing (Temporary) Forklifts & Material Handling Generators Heaters Lawn & Landscape, Chippers, Brush Cutters Lawn & Landscape, Other Light Equipment and Towers Mobile Offices Portable Housing Portable Restrooms Pumps, Hoses and Accessories Pressure Washers Scaffolding Storage Containers Tanker Trucks Telehandlers Temporary Shelters Tools, Power and Hand Trench, Boxes and Shoring Water Trucks, Trailers Wash Stations Welders

II. Scope of Work

Offerors must be an established equipment rental company (minimum of three years) with branch locations (locations owned and franchised locations) for equipment rental on a Regional and/or Nationwide basis.

Offerors may submit for a national or regional award. Offerors submitting a national award must have locations in at least 17 of the 19 regions indicated in section III below, and should have at least 10 locations in each region (except for regions 18 and 19).

2.1 Contractors shall be responsible for any repairs relating to the equipment except those proven to be caused by the Purchasing Entity.

2.2 Contractors shall accept all financial responsibility of the rental of the equipment to be rented and shall not obligate an additional signing of any supplemental agreement with the manufacturer of the equipment or any financial institution.

2.3 All equipment must be in good working order and clean condition when picked up or delivered. If the equipment is not what the Purchasing Entity requested, or not mechanically and/or cosmetically sound, the Purchasing Entity has the right to refuse the equipment at the time of delivery or pick-up and shall document the reason in detail at the time of refusal. The documentation of the refusal is to be copied to the Purchasing Entity and the Contractor. Any charges incurred due to the rejected delivery will be the full responsibility of the Contractor.

2.4 Equipment shall come fully fueled and lubricated and be ready for use at the time of pick-up or delivery. The Purchasing Entity will be responsible for fueling and maintaining the equipment during the rental period and prior to pick-up or delivery back to the Contractor. The Purchasing Entity is responsible for providing the equipment back to the Contractor in the same condition as when received, at the end of the rental period.

2.5 Contractor shall replace any parts, in the event of mechanical failure. The Purchasing Entity will immediately notify the Contractor of the mechanical failure, and the Contractor shall respond within two (2) hours to the rental location. The Contractor must notify the Purchasing Entity with a timeframe in which the equipment will be fixed. If downtime will be four (4) or more hours, the Contractor shall provide a replacement piece of equipment, that is equal to or better than what is rented, for the remainder of the rental period or until the original equipment is repaired and returned. If a replacement equipment is provided, the Contractor shall not invoice the Purchasing Entity at a different rental price than what is already established.

2.6 All equipment must be delivered with a Pre-Delivery Inspection (PDI) check list indicating that all pre-delivery checks have been performed; that all equipment, gauges, etc., are in operational order and ready for immediate use by the Purchasing Entity. The Contractor must perform their own PDI per the manufacturer’s instructions, or to subcontract the PDI. Contractor must also ensure, prior to delivery that all fluids are at maximum levels, tire pressures to be at factory recommended levels, lights and switches in working order, etc. Any equipment delivered without the PDI checklist will not be accepted.

2.7 Contractor shall provide one (1) operators manual for the specific make and model of the rental equipment when requested by the Purchasing Entity.

2.8 EXPECTATIONS FOR RENTAL EQUIPMENT BEING PROPOSED

a. Industry Standards: Except as contained herein, the specifications for this RFP shall be those set forth by the rental equipment for construction and related maintenance or facility operations as understood and accepted within the industry across the nation.

b. Deviations from industry standards: Contractors offering an “equal”, for any equipment, must include documentation which demonstrates, to the Lead State’s satisfaction, that the offered equipment(s) meets the requirement of the RFP. Failure to provide satisfactory documentation of any “equal” equipment does not excuse the Contractor from providing the equipment that meets the specification. Further, failure to provide satisfactory documentation may eliminate the Contractor from further consideration.

c. Compliance with laws and standards: All items supplied on this Contract shall comply with any current applicable safety or regulatory standards or codes, to include Federal, State, local, DOT, etc.

d. Delivered and operational: Products/equipment offered herein are to be proposed based upon being delivered and operational at the Rental Zone (see Regional Map and State Groupings in Section III of this attachment.

e. Warranty: The Contractor warrants all products/equipment and related services furnished hereunder will be free from defects in design, materials, and workmanship; and will conform in all respects to the terms of this RFP including any specifications or standards

III. Regional Map and State Groupings image3.png image4.png image1.png image2.png