02 - 630A4-22-700 Spec Section 01 31 00.01.pdf

EHRM INFRASTRUCTURE UPGRADES PROJECT#: 630A4-22-700

BROOKLYN VA MEDICAL CENTER – BROOKLYN, NY PUB. DATE: 2024-05

PROJECT MANAGEMENT AND COORDINATION 01 31 00.01 – 1

SECTION 01 31 00.01

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and

Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provision for coordinating construction operations on

Project, including, but not limited to, the following:

1. Web-based Project management software package.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Web-Based Project Management Software Package: Provide, administer, and use web-based Project management software package for purposes of hosting and managing

Project communication and documentation until Final Completion.

1. Basis of Specification: Procore, Oracle Primavera Submittal Exchange, or other equivalent web-based project management software.

2. Web-based Project management software includes, at a minimum, the following features:

a. Compilation of Project data, including Contractor, subcontractors, Architect, Architect's consultants, Owner, and other entities involved in

Project. Include names of individuals and contact information.

b. Access control for each entity for each workflow process, to determine

EHRM INFRASTRUCTURE UPGRADES PROJECT#: 630A4-22-700

BROOKLYN VA MEDICAL CENTER – BROOKLYN, NY PUB. DATE: 2024-05

PROJECT MANAGEMENT AND COORDINATION 01 31 00.01 – 2

entity's digital rights to create, modify, view, and print documents.

c. Document workflow planning, allowing customization of workflow between project entities.

d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor Changes in the Work, Construction Change Directives, and Change

Orders.

e. Track status of each Project communication in real time, and log time and date when responses are provided.

f. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.

g. Processing and tracking of payment applications.

h. Processing and tracking of contract modifications.

i. Creating and distributing meeting minutes.

j. Document management for Drawings, Specifications, and coordination drawings, including revision control.

k. Management of construction progress photographs.

l. Mobile device compatibility, including smartphones and tablets.

3. Provide Project management software user licenses for use of Owner, Architect, and Architect's consultants. Provide eight hours of software training for web-based Project software users.

4. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

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