NIGP 96670: Optical Scanning Form Printing

NIGP 96670 Optical Scanning Form Printing, an Item code, covers election ballot printing and general document digitization services that state and local governments procure to meet records management and voter administration requirements. State and local buyers under this code include county election departments and registrars, city finance and utility departments, universities, and county records management offices. The scope encompasses external ballot printing for general and special elections, absentee ballot production and mailing to voters, large-scale document scanning and digital imaging with indexing and metadata tagging for records preservation and public access compliance, color and monochrome dynamic laser printing for utility bills and tax notices, and document composition and mail finishing services. Recent solicitations reveal two distinct workflow streams: election-focused work (ballot printing and absentee ballot production subject to voting-system vendor security specifications) and general government records digitization and correspondence printing on fixed-fee or per-unit pricing models.

Activity over the past six months spans Georgia, Texas, and Wisconsin. DeKalb County, Georgia issued an ITB for ballot printing and absentee ballot printing and mailing services with a response deadline of July 2, 2026, structured as an annual contract with four one-year renewal options. Collin County, Texas released an RFP for digital imaging services to convert approximately six million pages of District Attorney case files and other departmental records to digital storage, with a September 11, 2025 submission deadline and an estimated contract value of $100,000. DeKalb County awarded absentee ballot printing and mailing services to Fort Orange Press under a Liberty Vote USA qualified printer mandate. The City of Madison, Wisconsin solicited city-wide printing and mailing services supporting water utility bills (580,000 pieces weekly) and finance department tax notices (127,000 pieces monthly), with an RFP due April 3, 2026 and a two-year initial term plus three one-year renewal options. Albany State University in Georgia issued a supplemental RFQ for printing and graphic design services with a March 10, 2026 deadline under a multiple-award model, and the University of Wisconsin-Parkside sought Class 3 and Class 4 printing vendors for immediate-area service with a February 13, 2026 deadline.