Electronic Data Management Project

The State of Michigan, Department of Environment, Great Lakes, and Energy (EGLE), Remediation and Redevelopment Division issued a Notice of Intent to Negotiate on November 29, 2023, for an Electronic Data Management (EDM) Project. This single-source procurement seeks a qualified contractor to manage comprehensive electronic document management services for more than 20,000 site files maintained across EGLE district offices and the Department of Technology, Management and Budget's Records Center. The contractor must recruit and employ 35-40 full-time professionals to execute EDM processes including document sorting, PDF conversion, personally identifiable information redaction, quality assurance and quality control, and indexing into the Content Manager system. Services will be delivered from EGLE offices located in Kalamazoo, Cadillac, Grand Rapids, Jackson, Bay City, and Warren. The contract term is one year with one optional renewal year. Written questions regarding the solicitation must be submitted by 3:00 p.m. on December 1, 2023, and responses from potential alternative bidders must be submitted by 3:00 p.m. on December 6, 2023. The state contact for inquiries is Lisa VanOstran, Solicitation Manager, at (517) 599-7680 or VanOstranL@michigan.gov, and all official communications must be posted through www.michigan.gov/SIGMAVSS.

The solicitation does not specify set-aside designations, disadvantaged enterprise requirements, or restrictions on organizational types that can respond. The procurement is categorized under Commodity Code 96670 (Optical Scanning Form Printing). The intended source is Mannik & Smith, located in Canton, Michigan, identified as the sole provider believed capable of performing these services; however, alternative bidders may submit responses by the December 6, 2023 deadline. The document does not specify pricing, budget amounts, or award values. No incumbent vendor information or existing technology infrastructure requiring integration is detailed in the solicitation materials provided.