RFB #24-040-01 Scanning & Indexing of Historical Court Documents
Closed State & local contract opportunity Posted
- Solicitation number
- PE-77258-NONST-2024-000000009
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
Berrien County, Georgia is soliciting competitive sealed bids from experienced and qualified service providers for the scanning and indexing of historical court documents, including approximately 92,000 pages of deed books and cancellation books. The successful contractor will be required to perform all labor, equipment, and material necessary to prepare, scan, and index the documents on-site at the Berrien County Clerk of Court office. The scanning must be at a minimum of 300 dpi at 256 gray levels, and the images must be indexed by Georgia Superior Court Clerks' Cooperative Authority (GSCCCA) certified indexers. The final product must be searchable and in a format that can be imported into the county's records management software and sent to the GSCCCA. Bids are due by 11:00 AM on September 20, 2024, and will be publicly opened and read at that time. The county reserves the right to reject any or all bids and to award the contract to the lowest responsive and responsible bidder.
The solicitation does not mention any set-aside designations or restrictions on the types of organizations that can respond. The county is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, handicap, or veteran status. There are no listed incumbent vendors or current contractors, and the county does not guarantee any minimum amount of work during the contract period. The available budget information is not specified, but the contract will be awarded based on the unit prices for the required services.
Opportunity text
Berrien County Board of Commissioners is soliciting competitive sealed bids from experienced and qualified service providers for the Provision of Scanning & Indexing Historical Court Documents. The documents will be scanned on-site in the Berrien County Clerk of Court office and the final product is to be searchable by indexing. Contractors must provide all Labor, Equipment & Materials required to: ¿ Prep, Scan & Index all available original documents on site (Plat/Deed Books & Cancellation Books, approx. 92,000 +/- pages) ¿ Scanning must be at minimum of 300dpi at 256 gray levels ¿ Must be a Georgia Superior Court Clerk¿s Cooperative Authority (GSCCCA) Certified Vendor by a Certified System ¿ Imaging to be completed based on the GSCCCA Approved Docket Survey ¿ Reverse black images with white text to white images with black text ¿ Format images/indexes that can be imported into the local records management software & images will be sent to GSCCCA ¿ Provide a form of backup with the GSCCCA MyVault Application ¿ The County will receive a MASTER (CD, DVd, FP, Flash Drive, etc) in a medium suitable to the project size. ¿ No change orders will be accepted for this project Copies of proposal documents may be obtained from the Berrien County Commissioners Office, 201 North Davis Street, Room 198, Nashville, GA 31639 or can be accessed on the Berrien County website at www.berriencountyga.gov . Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the RFB# and Company Name. Bids will be received until 11:00 A.M. local time September 20, 2024, and publicly opened and read at the Berrien County Commissioners Office ¿ 201 N. Davis St., Room 198. Nashville, GA 31639. Any bid received after this date and time will not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| Addendum No_ 1 RFB 24_040_01.pdf | ||
| RFB 24_040_01 Historical Scan Digitize Clerk .pdf |
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