Notice of Intent to Award and Synopsis for RFP 240000002338

This state contract opportunity is for an Electronic Document Management (EDM) Scanning Project issued by the Michigan Department of Technology, Management, & Budget's Procurement office on behalf of the Michigan Department of Environment, Great Lakes, and Energy (EGLE). The RFP seeks a contractor to provide technical support services for reviewing, converting, and entering documents into Content Manager over a five-year contract term with up to five, one-year renewal options. The key deliverables include identifying and converting paper records to an electronic format, with a focus on environmental science-related documents. The Evaluation Team determined that The Mannik & Smith Group, Inc. provided the best value with a total price of $33,097,636.55 over the five-year term, based on their significant experience providing technical support professionals with environmental science backgrounds, broad experience working with Content Manager, and extensive experience converting paper records to digital format. The other two bidders, Leonard Bros Data Management and Diskriter, Inc., did not meet the RFP requirements based on their technical evaluation scores.

This contract opportunity does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor or current contractor is not specified. The total contract value is $33,097,636.55 over the five-year term, with possible renewal options up to ten years.