Electronic Document Management (EDM) Scanning Project

This is a Request for Proposal (RFP) issued by the Michigan Department of Environment, Great Lakes, and Energy (EGLE) for an Electronic Document Management (EDM) Scanning Project. The State is seeking professional staff to digitize approximately 20,000 boxes of physical records located across 10 district offices and 6 sections throughout Michigan. The successful bidder will be required to provide 35-40 full-time professionals to perform the scanning, conversion, redaction, indexing, and quality assurance work. The contract term is for 5 years, with the potential for renewal. The RFP outlines specific technical requirements for the scanning and conversion work, as well as Service Level Agreements. Proposals will be evaluated based on technical criteria, with a minimum threshold of 80 points required to have pricing evaluated. The RFP was issued on July 1, 2024, with a proposal deadline of August 26, 2024, and an anticipated contract start date of November 27, 2024.

The RFP indicates a Qualified Vendor Diversity (QVD)/Service-Disabled Veteran-Owned Business (SDVOB) price preference will be applied. The incumbent contractor, The Mannik & Smith Group Inc., is currently performing similar services under contract #240000000205. While the RFP does not disclose a specific budget range, the pricing will be requested on an hourly rate basis for the anticipated 47 employees, and the State's 1% administrative fee will apply to any MiDEAL member purchases.