Clerk of Court Scanning Project
Closed State & local contract opportunity Posted
- Solicitation number
- PE-30125-NONST-2025-000000010
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
The Polk County Board of Commissioners in Georgia is accepting sealed bids from experienced and qualified contractors to complete a plat/index/DD214 books scanning project for the Polk County Clerk of Courts Office. The contractor will be responsible for scanning all available original documents (plat/index/DD214 books) on-site, with a minimum scanning resolution of 300 dpi and converting the images to white backgrounds with black text. The contractor must also format the scanned images and indexes to be compatible with the County's records management system, and provide an on-site backup solution to ensure records are not lost. The project has a fixed-price contract with no change orders allowed. Proposal documents can be obtained from the Polk County Administration Office or the Polk County website. Bids are due by 4:00 PM on September 17, 2024, at the Commissioners Office in Cedartown, Georgia.
The solicitation does not specify any set-aside designations or restrictions on the types of organizations that can respond. The current incumbent or contractor is not identified, and there are no details provided on any existing infrastructure or technology that requires integration. The solicitation also does not include any information on the possible award value or budget range for the project.
Opportunity text
THE POLK COUNTY BOARD OF COMMISSIONERS IS ACCEPTING SEALED BIDS FROM EXPERIENCED AND QUALIFIED CONTRACTORS FOR COMPLETING A PLAT/INDEX/DD214 BOOKS SCANNING PROJECT FOR THE POLK COUNTY CLERK OF COURT¿S OFFICE AS SPECIFIED HEREIN. A CONTRACT WILL BE AWARDED TO THE CONTRACTOR WHOSE BID BEST SATISFIES THE REQUIREMENTS FOR THIS REQUEST AND BEST SERVES THE INTEREST OF POLK COUNTY. SEALED BIDS WILL BE ACCEPTED UNTIL 4:00PM LEGALLY PREVAILING TIME ON TUESDAY, SEPTEMBER 17, 2024, IN THE COMMISSIONERS OFFICE LOCATED AT 216 MAIN STREET IN CEDARTOWN, GA 30125. Polk County is requesting bids from reputable and qualified contractors for completing a plat/index/DD214 books scanning project for the Clerk of Court¿s Office. It is the responsibility of all contractors to have a thorough understanding of the project prior to submitting a bid. The Clerk of Court, Stacie Baines, may be contacted at stacie.baines@gsccca.org if one has more in-depth questions pertaining to specific numbers/sizes of books. CONTRACTORS MUST PROVIDE ALL LABOR, EQUIPMENT AND MATERIALS REQUIRED TO: 1. Scan all available original documents (plat/index/DD214 books) on-site. Index: 1942-1968 Plats: A-Z DD214 Books 2. The color scanning must be at a minimum of 300 dpi 3. Reverse black images with white text to white images with black text 4. Format images/indexes that can be imported into a records management system. 5. Provide a form of on-site back up to the County to ensure records are not lost. 6. There shall be no change orders for this project. Copies of proposal documents may be obtained from the Polk County Administration Office located at 216 Main Street, Cedartown, Georgia 30125. Requests for documents should be filed promptly with Polk County. Proposal documents are also available on the Polk County Website: polkga.org.
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