Copier Lease, Maintenance and Supplies Agreement

Floyd County Board of Commissioners is accepting sealed bids for a Copier Lease, Maintenance and Supplies Agreement under Bid No. 22-046, with bids due November 15, 2022 at 2:00 p.m. through the Bonfire Hub portal.

The scope encompasses equipment leasing, maintenance, and supplies. Minimum paper capacity is 500 sheets; bidders may propose optional capacity accessories as separately itemized one-time or recurring costs. The county does not have an established install date or target start and end date. Hard drive removal services are required. Pricing must include per-copy charges for black and white and color output.

The county reserves the right to award on a lump-sum or individual-item basis, whichever serves its best interests, and retains discretionary authority to waive compliance with any provision or to accept or reject bids. Bid prices remain firm for 60 days after the opening deadline. Bidding documents are available through the Floyd County website or in person at the Purchasing Department, #12 East Fourth Avenue, Suite 106, Rome, Georgia 30161.

Two addenda (Questions & Answers I and II) were issued on October 26, 2022 and later, addressing bidder inquiries regarding installation timeline, pricing structures, and equipment specifications. The county clarified that historical monthly volume data from 2018 through September 2022 is not available to bidders and that no specific buyout number for Option 2 or effective install date was provided. Bid tabulation was to be posted online within 24 hours of the deadline. Standard Office Systems was announced as the contract awardee, though specific pricing terms, contract duration, and renewal options are not disclosed in the award notification.