Data Conversion Laboratory, LLC

Data Conversion Laboratory, LLC, doing business as DCL, is a woman-owned small business based in Fresh Meadows, New York, that delivers content conversion, electronic records management, and data digitization services to federal agencies as a prime contractor on full-and-open competitive awards. DCL operates predominantly as a prime (96% of recent awards), competing on GSA Schedule MAS vehicles and definitive contracts without set-aside designation, drawing from a 20-plus-year federal footprint dating to 2000.

DCL's customer concentration centers on specialized mission agencies rather than broad-based civilian IT buyers. The Department of Commerce's U.S. Patent and Trademark Office dominates both dollars and strategic importance, accounting for $10.2 million of combined potential value across two definitive contracts — a $5.25 million Total Small Business set-aside for prior art document capture and citation mapping (awarded December 11, 2023, completion December 10, 2027) and a $5 million sole-source award for Patents End-to-End continuous data conversion services (April 1, 2022 through September 30, 2023). The Department of Agriculture's Agricultural Research Service Central Program Planning Coordination and Support brought a $3.7 million delivery order (awarded September 21, 2026, completion September 20, 2031) for National Agricultural Library machine readability services and content conversion. The GSA Federal Acquisition Service, the Centers for Disease Control and Prevention, and the Smithsonian Institution round out the active set, with CDC placing a $150,913.71 XML services order (January 29, 2024, completion January 25, 2029) and Smithsonian posting five small orders totaling $243 thousand. The top five customer agencies account for 98% of combined potential value, with USPTO and USDA anchoring the relationship.

DCL holds an active GSA Multiple Award Schedule contract (47QSMA23D08N8) with a $3.1 million ceiling running through October 17, 2027, under Special Item Number 518210ERM (Electronic Records Management). The schedule carries five labor categories spanning Quality Assurance Analyst ($91.69/hr) through Principal Subject Matter Specialist ($219.05/hr), with bachelor's degree minimums (master's required for the subject matter specialist role) and experience requirements ranging from three to ten years; no security clearances are required. Eight task orders have been placed against the MAS vehicle to date, totaling $4 million in combined potential value. DCL also operates under agency-specific BPAs with the Centers for Medicare and Medicaid Services (HHSP23320052062RB, HHSP23320062014RB, HHSP23320082007RB), placing ten task orders across three vehicles. A fourth Smithsonian-issued BPA (SAQMMA17A0433) carries three task orders worth $99 thousand.

Activity has been light and episodic. The award footprint spans 48 total awards across 18 agencies, but the past five years show only ten awards (2019, 2022, 2023, 2024, and 2026 combined), with one award in 2026 and no awards in 2025, suggesting a pause or cycle adjustment. Combined potential value stands at $17.9 million, with $9.5 million obligated (53% of potential), and one award (the USPTO prior art contract valued at $5.2 million) approaching ultimate completion within the next twenty-four months, creating immediate recompete exposure. SCI-reportable invoicing in FY2024 totaled $1.3 million across 3.8 FTEs on prime contracts, with no FY2025 SCI activity recorded, reflecting the sparse recent award pace; government-paid rates on SCI invoicing ran uniformly at $159.84/hr. DCL performs 100% of work with its own staff across SCI-reportable prime contracts (0% subcontract hours share) and carries minimal subcontractor exposure — the source names only two sub awards, both recent: a 2024 sub to XSB Inc. for Defense Logistics Agency Military Unique Sustainment Technology specification conversion and XML migration work, and a 2023 sub to Applied Enterprise Management Corporation for consulting services. DCL's work spans primarily data conversion, XML transformation, document digitization, and records management for patent offices, health agencies, agriculture, and cultural institutions, with no DoD or intelligence-community presence in the prime footprint.

DCL brings you 35 years of conversion expertise and subject matter experts who understand the specific workflows and operations of associations and scholarly publishers across the globe. Where accuracy, quality and speed matter, publishers rely on DCL to provide customized solutions to their most complex digital content production challenges