Volusia County Irrigation System Maintenance, Repair and Installations

The County of Volusia, Florida, issued Invitation for Bid 26-B-63KO on March 9, 2026, to solicit competitive bids from qualified contractors to provide comprehensive irrigation system maintenance, repair, installation, and related services at County-owned and County-operated facilities throughout the county. Services encompass preventive and routine maintenance including system monitoring, cleaning and adjustment of irrigation components, seasonal controller programming, and modification of spray patterns; repairs and emergency services with a mandatory two-hour emergency response time; and installation and system modifications for new components, zones, and water-efficient equipment replacements. The successful contractor must employ certified irrigation technicians holding valid Irrigation Competency Cards issued by the Volusia County Health Department and must provide labor, supervision, equipment, tools, materials, and transportation across multiple county departments including Facilities Management, Parks, Fire Services, Airports, Coastal, Transit, and Environmental functions. Regular service hours are Monday through Friday, 7:00 a.m. to 5:00 p.m., with after-hours and weekend service available; all work must be authorized by a County Project Manager prior to commencement with a regular twenty-four-hour service response time. Evaluation criteria focus on total cost as the primary factor, with award going to the lowest responsive and responsible bidder, requiring submission of hourly labor rates for eight categories (regular hours for East and West Volusia, after-hours, weekend/holiday, and emergency response rates within two hours) plus a fixed percentage discount off manufacturer list prices for parts and materials; bidders must also submit three references for similar projects completed within the last three years and may be required to provide financial stability documentation. The question submission deadline is March 23, 2026, at 11:59 p.m., with responses due electronically through the County's eProcurement Portal by April 9, 2026, at 3:00 p.m.; a non-mandatory solicitation opening is scheduled for April 9, 2026, at 3:01 p.m. via Microsoft Teams.

The contract is not subject to local preference provisions due to funding restrictions, and no set-aside designations for disadvantaged enterprises are indicated in the solicitation documents. No incumbent vendors or current contractors are identified in the available materials. The successful respondent will be awarded an initial three-year term with options for two subsequent one-year renewals, contingent upon mutual written agreement and County Council approval. Historical annual expenditures for irrigation services average $35,000 to $40,000, with higher usage occurring during periods when CARES-funded airport projects are active. All replacement parts and materials must be new and carry a minimum one-year warranty; travel time is non-billable, with billing commencing upon arrival and ending upon departure. The County reserves the right to award one or multiple contractors by geographic area, add or remove facilities during the contract term, and request pricing for additional irrigation-related services not explicitly listed in the scope of work. Payment will be remitted within twenty business days of invoice receipt, with interest accruing at one percent per month on undisputed invoices unpaid after thirty days, and price redeterminations are permitted once annually for documented increases in wages, fuel, or materials costs based on the Employment Cost Index or Producer Price Index.