Volusia_Irrigation_Pricing_Template_Countywide.xlsx

This is a pricing template for Volusia County, Florida's Invitation for Bid 26-B-63KO, issued on March 9, 2026, to solicit competitive bids for comprehensive irrigation system maintenance, repair, installation, and related services at County-owned and County-operated facilities throughout the county. The scope of work encompasses preventive and routine maintenance including system monitoring, component cleaning and adjustment, seasonal controller programming, and spray pattern modifications; repairs and emergency services with a mandatory two-hour emergency response time; and installation and system modifications for new components, zones, and water-efficient equipment replacements. Qualified contractors must employ certified irrigation technicians holding valid Irrigation Competency Cards issued by the Volusia County Health Department and provide labor, supervision, equipment, tools, materials, and transportation across multiple county departments including Facilities Management, Parks, Fire Services, Airports, Coastal, Transit, and Environmental functions. Regular service hours are Monday through Friday, 7:00 a.m. to 5:00 p.m., with after-hours and weekend service available. Questions must be submitted by March 23, 2026, at 11:59 p.m., with bids due electronically through the County's eProcurement Portal by April 9, 2026, at 3:00 p.m. The successful respondent will be awarded an initial three-year term with options for two subsequent one-year renewals.

Bidders must submit hourly labor rates for regular hours, after-hours, weekend/holiday, and emergency response rates, along with a fixed percentage discount off manufacturer list prices for parts and materials. Travel time is non-billable, with billing commencing upon arrival and ending upon departure. All replacement parts and materials must be new and carry a minimum one-year warranty. Evaluation criteria focus on total cost as the primary factor, with award going to the lowest responsive and responsible bidder. The contract is not subject to local preference provisions due to funding restrictions, and no set-aside designations for disadvantaged enterprises are indicated. Historical annual expenditures for irrigation services average $35,000 to $40,000, with higher usage occurring during periods when CARES-funded airport projects are active. Payment will be remitted within twenty business days of invoice receipt, with interest accruing at one percent per month on undisputed invoices unpaid after thirty days. Price redeterminations are permitted once annually for documented increases in wages, fuel, or materials costs based on the Employment Cost Index or Producer Price Index.