26-B-63KO_Irrigation_System_Maintenance-Repair-Installation.pdf

This is an insurance requirements document for Volusia County, Florida's Invitation for Bid 26-B-63KO for comprehensive irrigation system maintenance, repair, and installation services at county-owned and county-operated facilities. The solicitation, issued on March 9, 2026, requests qualified contractors to provide preventive and routine maintenance, repairs with mandatory two-hour emergency response capabilities, and installation services across multiple county departments. Contractors must employ certified irrigation technicians holding valid Irrigation Competency Cards. Services operate Monday through Friday, 7:00 a.m. to 5:00 p.m., with after-hours and weekend availability; all work requires prior authorization from a County Project Manager with a standard twenty-four-hour service response time. The question submission deadline is March 23, 2026, at 11:59 p.m., with bid responses due electronically through the County's eProcurement Portal by April 9, 2026, at 3:00 p.m. The successful contractor will receive an initial three-year term with options for two subsequent one-year renewals, subject to mutual written agreement and County Council approval.

The insurance requirements mandate Workers Compensation with Waiver of Subrogation under Florida Statutory Coverage, and Commercial General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits, including blanket contractual liability and waiver of subrogation endorsements naming the county as additional insured. Auto Liability coverage must provide a $1,000,000 combined single limit with the county named as additional insured; subcontractors and independent contractors must maintain identical policy limits and terms. All insurance policies require thirty days' written notice of cancellation to the County of Volusia Purchasing & Contracts Division. Award will be based on lowest responsive and responsible bidder pricing, with evaluation criteria emphasizing total cost. Bidders must submit hourly labor rates for eight categories plus a fixed percentage discount off manufacturer list prices for parts and materials, along with three references for similar projects completed within the last three years. Historical annual expenditures range from $35,000 to $40,000, with higher usage during CARES-funded airport projects, and all replacement parts must be new with minimum one-year warranties.