Volusia_Irrigation_Pricing_Template_Countywide.xlsx

This is a pricing template for Volusia County, Florida's Invitation for Bid 26-B-63KO, issued March 9, 2026, for comprehensive irrigation system maintenance, repair, installation, and related services across County-owned and County-operated facilities. The scope of work includes preventive and routine maintenance, repairs with a mandatory two-hour emergency response time, and installation of new components and water-efficient equipment. Qualified contractors must employ certified irrigation technicians holding valid Irrigation Competency Cards. Services are provided Monday through Friday, 7:00 a.m. to 5:00 p.m., with after-hours and weekend availability; all work requires prior authorization from a County Project Manager with a standard twenty-four-hour response time. The question submission deadline is March 23, 2026, at 11:59 p.m., with bids due electronically through the County's eProcurement Portal by April 9, 2026, at 3:00 p.m. Award will be made to the lowest responsive and responsible bidder. The successful contractor will receive an initial three-year term with options for two subsequent one-year renewals, contingent upon mutual written agreement and County Council approval.

The pricing template requires bidders to submit hourly labor rates for irrigation technicians in four categories: regular hours (7:00 a.m. to 5:00 p.m.), after-hours, weekend/holiday, and emergency response rates. Additionally, bidders must provide a fixed percentage discount off manufacturer list prices for parts and materials. Travel time is non-billable, with billing commencing upon arrival at the work site. All replacement parts and materials must be new and carry a minimum one-year warranty. Evaluation criteria prioritize total cost as the primary factor. Historical annual expenditures for irrigation services average $35,000 to $40,000, with higher usage during periods of CARES-funded airport projects. The contract is not subject to local preference provisions due to funding restrictions, and no set-aside designations for disadvantaged enterprises are indicated. No incumbent vendors or current contractors are identified. Payment will be remitted within twenty business days of invoice receipt, with interest accruing at one percent per month on undisputed invoices unpaid after thirty days.