26-B-63KO_Irrigation_System_Maintenance-Repair-Installation.pdf

This is an insurance requirements document for Volusia County, Florida, in connection with Invitation for Bid 26-B-63KO for irrigation system maintenance, repair, and installation services. The County of Volusia seeks qualified contractors to provide comprehensive irrigation services including preventive maintenance, emergency repairs with a mandatory two-hour response time, and system installations across multiple county facilities. Contractors must employ certified irrigation technicians holding valid Irrigation Competency Cards and provide labor, supervision, equipment, tools, materials, and transportation. Regular service hours are Monday through Friday, 7:00 a.m. to 5:00 p.m., with after-hours and weekend availability; all work requires prior authorization from a County Project Manager with a standard twenty-four-hour response time. The question submission deadline is March 23, 2026, at 11:59 p.m., with bids due electronically through the County's eProcurement Portal by April 9, 2026, at 3:00 p.m. The successful contractor will be awarded an initial three-year term with options for two subsequent one-year renewals, contingent upon mutual written agreement and County Council approval.

Contractors must maintain comprehensive insurance coverage including Workers Compensation with Florida statutory limits and a waiver of subrogation, Commercial General Liability with limits of $1,000,000 per occurrence and $2,000,000 general aggregate with the County named as additional insured, and Auto Liability with a combined single limit of $1,000,000. All policies must include primary and non-contributory endorsements and a thirty-day cancellation notice requirement to the County of Volusia Purchasing & Contracts Division. Evaluation is based on total cost as the primary factor with award to the lowest responsive and responsible bidder; bidders must submit hourly labor rates for eight categories, a fixed percentage discount off manufacturer list prices, and three references for similar projects completed within the last three years. Historical annual expenditures for irrigation services average $35,000 to $40,000, with potential increases during CARES-funded airport projects. Payment will be remitted within twenty business days of invoice receipt, with price redeterminations permitted once annually for documented cost increases. The contract is not subject to local preference provisions, and no set-aside designations for disadvantaged enterprises are indicated.