PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for Volusia County, Florida, Invitation for Bid 26-B-63KO, requiring bidders to disclose all proposed subcontractors and their respective work allocations for irrigation system maintenance, repair, and installation services across county-owned facilities. Bidders must complete the form by listing the prime contractor's dollar value and percentage of work performed, followed by all subcontractors by discipline with corresponding dollar values and work percentages that collectively equal 100% of the total bid price. The form explicitly requires completion and return as a condition of bid responsiveness, with responses due electronically through the County's eProcurement Portal by April 9, 2026, at 3:00 p.m. The county reserves the right to seek clarification on subcontractors and requires the prime contractor to ensure all subcontractors maintain appropriate licenses; any changes to subcontractors during project completion require prior written approval from the County Project Manager. The successful contractor will be awarded an initial three-year term with two optional one-year renewals contingent upon mutual written agreement and County Council approval.

Pricing must be submitted as hourly labor rates for eight categories (regular hours for East and West Volusia, after-hours, weekend/holiday, and emergency response rates) plus a fixed percentage discount off manufacturer list prices for parts and materials. Historical annual expenditures for irrigation services range from $35,000 to $40,000, with potential increases during CARES-funded airport projects. The contract is not subject to local preference provisions or disadvantaged enterprise set-asides due to funding restrictions, and no incumbent vendors are identified. Payment will be remitted within twenty business days of invoice receipt, with interest accruing at one percent per month on undisputed invoices unpaid after thirty days. Price redeterminations are permitted once annually for documented increases in wages, fuel, or materials costs based on the Employment Cost Index or Producer Price Index, and the county reserves the right to award one or multiple contractors by geographic area.