Scope_of_work.docx

1.0 Purpose

The County of Volusia is soliciting competitive bids from qualified contractors to provide comprehensive irrigation system maintenance, repair, installation, and related services at County-owned and County-operated facilities. This Scope of Work (SOW) is intended to support a new Invitation to Bid (ITB) to replace the existing master agreements.

2.0 Background and Usage Overview

Historical expenditures under prior master agreements demonstrate County-wide, multi-departmental utilization of irrigation services, including but not limited to Facilities Management, Parks, Fire Services, Airports, Coastal, Transit, and Environmental functions. Expenditures have averaged approximately $35,000–$40,000 annually in recent contract years, with higher historical usage when CARES-funded airport projects were active. This contract is intended to support similar County-wide operational needs on an as-needed basis.

3.0 Scope of Services

The Contractor shall furnish all labor, supervision, equipment, tools, materials, transportation, and incidentals necessary to provide irrigation services, including but not limited to:

3.1 Preventive and Routine Maintenance

· Monitoring irrigation systems to ensure proper coverage, efficiency, and compliance with watering restrictions

· Cleaning and adjustment of irrigation heads, valves, lines, controllers, and related components

· Adjustment, repair, and reburial of drip irrigation lines when exposed or displaced

· Modification of spray types, arc patterns, and head heights to eliminate overspray, pooling, or dry zones

· Seasonal adjustments and programming of controllers as directed

3.2 Repairs and Emergency Services

· Diagnosis and repair of leaks, breaks, electrical issues, controller failures, and malfunctioning components

· Emergency response within two (2) hours when designated by the County Project Manager

· Repair or replacement of damaged irrigation infrastructure caused by vehicles, weather events, vandalism, or normal wear

3.3 Installation and System Modifications

· Installation of new irrigation components, zones, or small system expansions as requested

· Replacement of obsolete or non-compliant equipment with modern, water-efficient components

· Coordination with County staff on system upgrades or redesigns

4.0 Service Areas

Bidders may submit pricing for:

· Entire County The County reserves the right to award one or multiple contractors by geographic area.

5.0 Staffing and Qualifications

· Contractor shall provide certified irrigation technicians dedicated to County work

· All technicians must possess a valid Irrigation Competency Card issued by the Volusia County Health Department

· Copies of required licenses and certifications must be submitted with the bid response

6.0 Work Orders and Authorization

· All work must be authorized by a County Project Manager or designee prior to commencement

· Work orders must include the County employee’s printed name, title

7.0 Response Times and Hours of Service

· Regular service hours: Monday–Friday, 7:00 a.m. to 5:00 p.m.

· After-hours service: Monday–Friday, 5:00 p.m. to 7:00 a.m.

· Weekend service: Friday 5:00 p.m. through Monday 7:00 a.m.

· Holidays: County-recognized holidays

· Regular service response time: within twenty-four (24) hours

8.0 Invoicing and Billing Requirements

Invoices shall include, at a minimum:

· Job site name and address

· On-site County employee name and title

· Job start and completion times

· Total labor hours (rounded to the nearest quarter-hour)

· Detailed description of work performed

· Part numbers, descriptions, quantities, manufacturer list prices, and applicable bid discounts Travel time shall not be billable. Billing shall begin upon arrival at the job site and end upon departure

9.0 Parts and Materials

· All replacement parts and materials shall be new and of equal or better quality than those replaced

· All parts shall carry a minimum one (1) year warranty

10.0 County Rights

The County reserves the right to:

· Add or remove facilities during the contract term

· Request pricing for additional irrigation-related services not explicitly listed

· Reject any work not meeting County standards or manufacturer specifications