Videography and photography services – citywide
Closed State & local contract opportunity
- Solicitation number
- RFP-25-023-RS
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Points of contact
-
- Gabriela Ruela gruela@altamonte.org (407) 571-8074
- Chad Elliott celliott@altamonte.org (407) 571-8077
- Krisha Yurkiewicz kyurkiewicz@altamonte.org (407) 571-8075
Updated .
About this opportunity
The City of Altamonte Springs, located in Seminole County, Florida, is seeking multiple qualified vendors to provide comprehensive videography and photography services for citywide events, programs, and special projects. The Request for Proposal (RFP-25-023-RS) aims to establish a contract with firms capable of capturing diverse visual content across various categories, including community events, festivals, recreation programs, educational events, headshots, drone aerials, and social media graphics. Proposers must have a minimum of five years of professional experience in the described services and meet specific qualifications such as providing an E-Verify Memorandum of Understanding, current Business Tax Receipt, and Certificate of Insurance. The evaluation process will be competitive, with proposals scored on rates (60 points) and experience/artistic ability (40 points), potentially involving interviews or presentations by top-ranked firms. Key dates include a proposal submission deadline of March 12, 2025, at 11:00 a.m., and multiple public WebEx meetings scheduled on March 21, 2025, and April 11, 2025, at 11:30 a.m. for potential bidders to obtain additional information.
The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The initial contract term is one year, with options to renew for four additional twelve-month periods, potentially extending the agreement to a total of five years. The City has allocated an annual budget of $40,000 for fiscal year 2025, with compensation structured on an hourly basis consistent with actual hours worked. Vendors will be expected to provide comprehensive services, including handling projects ranging from 2-8 hours with varying notice periods, and must be prepared to submit detailed quotes including potential additional production costs like voiceover, music, and graphics. The City will retain intellectual property rights for all produced content, though they may consider allowing vendors to use materials in their portfolios. Successful vendors will be required to work through the City's VendorLink online submission system and complete a vendor registration packet. Importantly, being selected does not guarantee priority for future work, and any additional services beyond the original scope will require competitive sourcing through the City's established procurement policies.
Opportunity text
The City is accepting proposals from qualified firms to provide professional services as described herein. Any contracts, that may be executed between the City and any firm(s) as a result of this Solicitation, will be limited to the scope as described in the RFP document. ********** The Successful Proposer/Contractor will be required to provide videography and photography services for City events, programs, and special projects over the term of the contract.
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