Videography and photography services – citywide (RE-bid)
Awarded State & local contract opportunity
- Solicitation number
- RFP-25-044-GR
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 60121006 Pictures
- 82131604 Studio photography services or still photographs
- 90131600 Taped or motion picture performances
- 90131603 Cinema distribution service
- 82131600 Photographers and cinematographers
- 60121011 Photographs
- 82131505 Film post production service
- 82131602 Motion picture cinematography
- 82130000 Photographic services
- Points of contact
-
- Gabriela Ruela gruela@altamonte.org (407) 571-8074
- Krisha Yurkiewicz kyurkiewicz@altamonte.org (407) 571-8075
- Fabio Henao fhenao@altamonte.org (407) 571-8082
Updated .
About this opportunity
The City of Altamonte Springs, Florida is seeking proposals for citywide videography and photography services through a competitive Request for Proposal (RFP-25-044-GR) process. The procurement is located in Seminole County and aims to secure experienced firms or individuals to provide comprehensive media production services for city events, programs, and special projects. Qualified proposers must have a minimum of five years of experience in videography and photography, with capabilities including capturing community events, sports, press events, youth camps, city facilities, and drone aerial videos. Evaluation criteria will include a point-based system assessing the statement of interest, proposed rates, professional experience, and artistic ability. Proposals are due by 11:00 a.m. on Friday, June 27, 2025, and will be reviewed by a selection committee. The contract term is initially one year, with options to renew for four additional twelve-month periods, potentially extending up to a total of sixty months. Proposers are required to submit detailed documentation, including a comprehensive proposal, fee schedule, business tax receipts, insurance certificates, and an E-Verify Memorandum of Understanding.
The City reserves the right to select multiple vendors to ensure comprehensive media coverage and will grant preference to contractors capable of providing both videography and photography services, though offering both is not mandatory. The procurement does not specify explicit set-aside designations for disadvantaged enterprises. Compensation will be structured as a time and material contract with hourly rates for various service categories, including photography services, camera operators, production assistants, and post-production editing. The annual budget for these services is $35,000, with actual expenditures dependent on specific project needs and authorized work. Vendors must register and submit proposals through VendorLink, the city's online solicitation platform, which requires completing vendor profiles, selecting relevant commodity codes, and meeting all submission requirements. The contract will be awarded based on the most advantageous proposal, considering factors beyond just the lowest price. Successful proposers will be expected to provide high-quality visual content for marketing and internal purposes across a diverse range of city activities and initiatives.
Opportunity text
The City of Altamonte Springs, Florida (the "City") is seeking proposals from experienced and well-qualified firms or individuals for the provision of in accordance with the scope of services described herein. The Successful Proposer/Contractor will be required to provide videography and/or photography services of City events, programs, and special projects over the term of the contract.
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