RE__RFP-25-044-GR_Videography_&_Photography_Services_-_Citywide_Re-Bid_City_Mngr_Award_Approval_.pdf
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- Solicitation number
- RFP-25-044-GR
- Issued by
- Seminole County, Florida
About this file
The document is an email correspondence between Procurement Specialist Gabriela Ruela and Administrative Director Amanda Phillips from the City of Altamonte Springs, Florida, regarding a Request for Proposal (RFP-25-044-GR) for Citywide Videography & Photography Services. The solicitation was issued by the Procurement Department on behalf of the TCSI Department, with seven hundred fifty-two vendors receiving the announcement and fifty-four expressing interest. Of the thirteen proposals submitted, nine were deemed complete and responsive. The TCSI Department recommends awarding the contract to the top three ranked firms: Ivon Neville Photography, LLC, Hanson Media, LLC, and Quest Corporation of America, Inc.
The total budget for this contract is $35,000, and the City Manager's approval is being sought to proceed with the recommendation. The Award Recommendation Memo was posted on VendorLink on July 18, 2025, with no protests received. Procurement will finalize the solicitation process and prepare contract documents, with the understanding that a contract and purchase order must be executed before any goods or services are provided. The email indicates that the procurement process is following standard municipal guidelines, including transparency requirements under Florida Sunshine Law, and includes provisions for accessibility for persons with disabilities.
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From: Amanda Phillips To: Gabriela Ruela Cc: Krisha Yurkiewicz; Fabio Henao; Meredith Siems Subject: RE: RFP-25-044-GR Videography & Photography Services - Citywide (Re-Bid) (City Mngr Award Approval) Date: Friday, July 25, 2025 2:59:47 PM Attachments: image001.png image002.png image003.png image004.png image005.png
Hello Gaby, Approved.
Thanks, Amanda
AMANDA PHILLIPS P: (407) 571-8031
Administrative Director F: (407) 571-8010 APhillips@altamonte.org
225 Newburyport Avenue Altamonte Springs, FL 32701 www.Altamonte.org
Information provided in this email is subject to disclosure to the public pursuant to Florida Sunshine Law. Email sent on the City system is considered public and is only withheld from disclosure if deemed confidential pursuant to state law.
Persons with disabilities needing documents in an alternate format should contact
(407) 571-8122 (Voice), (407) 571-8126 (TTY) or CityClerk@altamonte.org (Email).
From: Gabriela Ruela <GRuela@altamonte.org> Sent: Thursday, July 24, 2025 9:33 AM To: Amanda Phillips <APhillips@altamonte.org> Cc: Krisha Yurkiewicz <KYurkiewicz@altamonte.org>; Fabio Henao <FHenao@altamonte.org>;
Meredith Siems <MSiems@altamonte.org> Subject: RFP-25-044-GR Videography & Photography Services - Citywide (Re-Bid) (City Mngr Award Approval)
Good morning, Amanda, Procurement issued the attached formal solicitation (RFP=Request for Proposal) on behalf of the TCSI Department.
mailto:APhillips@Altamonte.org mailto:GRuela@altamonte.org mailto:KYurkiewicz@altamonte.org mailto:FHenao@altamonte.org mailto:MSiems@Altamonte.org http://www.altamonte.org/ http://www.altamonte.org/ https://www.facebook.com/CityofAltamonte/ https://twitter.com/CityofAltamonte https://www.instagram.com/cityofaltamontesprings/ https://www.linkedin.com/company/city-of-altamonte-springs
Seven hundred fifty-two (752) vendors received the solicitation announcement resulting in fifty-four (54) interested parties requesting and obtaining the RFP document. Of those fifty-four (54) interested parties, thirteen (13) submitted a completed RFP proposal.
Procurement reviewed the submittals and deemed nine of the thirteen submittals to be complete and responsive.
The TCSI Department evaluated the proposals received. Per the attached Department Award Recommendation Memo, they recommend awarding this RFP to the top-three ranked firms, Ivon Neville Photography, LLC, Hanson Media, LLC and Quest Corporation of America, Inc.
The Award Recommendation Memo was posted on VendorLink on July 18, 2025, and no protests were received.
As the budget amount is $35,000, we can request City Manager approval to move forward.
Please review and send me your concerns or approval to proceed as recommended by the TCSI Department.
Procurement will then finalize the solicitation process and process contract documents. A contract and purchase order is required before goods/services are provided.
Thank you in advance for your time!
Respectfully, Gaby
GABRIELA RUELA P: (407) 571-8074
Procurement Specialist I F: (407) 571-8082 GRuela@altamonte.org
225 Newburyport Avenue Altamonte Springs, FL 32701 www.Altamonte.org
Information provided in this email is subject to disclosure to the public pursuant to Florida Sunshine Law. Email sent on the City system is considered public and is only withheld from disclosure if deemed confidential pursuant to state law.
Persons with disabilities needing documents in an alternate format should contact
(407) 571-8122 (Voice), (407) 571-8126 (TTY) or CityClerk@altamonte.org (Email).
mailto:GRuela@altamonte.org http://www.altamonte.org/ http://www.altamonte.org/ https://www.facebook.com/CityofAltamonte/ https://twitter.com/CityofAltamonte https://www.instagram.com/cityofaltamontesprings/ https://www.linkedin.com/company/city-of-altamonte-springs mailto:CityClerk@altamonte.org
File details come from the government source that posted it. Updated .