RFP-25-044-GR_Proposal_Submittal_Form_and_Fee_Schedule_Final.pdf
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- Solicitation number
- RFP-25-044-GR
- Issued by
- Seminole County, Florida
About this file
This is a Request for Proposal (RFP-25-044-GR) issued by the City of Altamonte Springs, Florida, seeking videography and photography services for citywide projects. The solicitation is a re-bid for comprehensive media production services, with proposals due by 11:00 a.m. on Friday, June 27, 2025. The contract is structured as a Time and Material Contract, covering a range of services including photography, videography, post-production processing, editing, headshots, motion design, and graphics. Proposers are required to complete a detailed proposal submittal form and provide a comprehensive fee schedule outlining hourly rates for various service categories.
The fee schedule includes itemized hourly rates for different roles such as photography services, photography assistants, equipment operators, videography services, camera operators, production assistants, and post-production editing. The compensation structure allows for flexible billing based on specific services rendered, with the city reserving the right to accept or reject proposals. The contract emphasizes that the city will only pay for work performed in accordance with the specified scope of work, and any additional expenses must be authorized through a formal amendment. Proposers must also provide complete documentation, acknowledge any addenda, and submit a signed proposal form to be considered for the contract.
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Text version
REQUEST FOR PROPOSAL
RFP-25-044-GR
VIDEOGRAPHY & PHOTOGRAPHY SERVICES – CITY
WIDE (RE-BID)
PROPOSAL SUBMITTAL FORM
Proposer/Company Name:
The undersigned hereby declares that after examining the Proposal Documents for which proposals were advertised to be returned by 11:00 a.m., Friday, June 27, 2025 does hereby submit a response to the proposal and warrants that:
a. The undersigned is an officer of the organization.
b. The undersigned is authorized to offer a proposal in full compliance with all requirements and conditions, as set forth in the Solicitation.
c. The undersigned has fully read and understands the Solicitation and has full knowledge of the scope, nature, quantity and quality of the work to be performed; and the requirements and conditions under which the work is to be performed.
d. The undersigned, by signing below, is also signing a Truth-In-Negotiation certificate as required by Florida Statutes 287.055(5)(a).
e. If the proposal is accepted, a contract will be issued as proposed subject to any revisions mutually agreed upon by the City and the vendor.
PROPOSAL DOCUMENTS
Proposed Hourly Rates Proposer confirms that the Fee Schedule is included with the proposal submission (see page 2 of 3)
□ Yes ______ Initials
Per Section 5.3 Minimum Qualifications Proposer confirms that all required documents are included with the proposal submission
□ Yes ______ Initials
Addendum Acknowledgement Proposers must acknowledge all issued addenda. Failure to acknowledge may result in a non-responsive bid. The undersigned acknowledges receipt of all issued addenda:
□ Yes ______ Initials
VIDEOGRAPHY & PHOTOGRAPHY SERVICES – CITY
Fee Schedule
1. Compensation: This is a Time and Material Contract between City and Contractor for Photography and Videography Services, as set forth in the solicitation document, “Scope of Work”.
The Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by the Contractor of all its duties and obligations hereunder. The Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. The City shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with the City of Altamonte Springs Contract Terms and Conditions.
2. Fees and Charges: the City will pay the following fees in accordance with the provisions of this Contract. Payment shall be as follows:
Description Unit Amount
Photography Services 1/HR $
Photography Assistant (Second Shooter) 1/HR $
Photography Equipment operator 1/HR $
Videography Services – 1/HR $
Videography Services – Equipment operator 1/HR $
Videography Services - Camera operator 1/HR $
Videography Services – Production assistant 1/HR $
Post Production Processing/Editing - Photography 1/HR $
Post Production Processing /Editing– Videography 1/HR $
Headshots (includes post production) 1/EACH $
Motion Design/Graphics 1/HR $
Expedited Edits 1/HR $
Additional Services:
Description Unit Amount
VIDEOGRAPHY & PHOTOGRAPHY SERVICES – CITY
FOR THIS SUBMITTAL TO BE CONSIDERED VALID, IT IS MANDATORY THAT THIS FORM BE
SIGNED IN THE SPACE PROVIDED ON THE NEXT PAGE
PROPOSAL SUBMITTAL FORM (CONTINUED)
By signing below the Proposer hereby acknowledges receipt of any and all Addenda posted. The City reserves the right to accept any or all proposals, to waive informalities, and to reject all or any part of any proposal as they may deem to be in the best interest of the City.
Proposals not received by advertised due date and time will be returned to the sender unopened. This Proposal Submittal Form is a mandatory form. An officer or representative who has official authorization to sign proposals MUST SIGN this Proposal Submittal Form.
*Failure to sign in the space below will result in the proposal being rejected.* Signing the Proposal Submittal Form affirms that the original Request for Proposal document has not been altered in any way.
Company Name (as it appears on W9)
D/B/A Name (if applicable) F.E.I.N
DUNS
Name of Owner/Partner/Officer Title/Position of Owner/Partner/Officer
*Signature/eSignature of Owner / Partner / Officer*
Business Telephone Number
Business Address City/State/Zip Email Address Fax Telephone Number (if available)
FOR THIS SUBMITTAL TO BE CONSIDERED VALID, IT IS MANDATORY THAT THIS FORM BE
SIGNED IN THE SPACE PROVIDED ABOVE
| Fee Schedule |
| Additional Services: |
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