UWM Latex Printer and Laminator

The University of Wisconsin-Milwaukee (UWM) issued a Request for Bid (RFB) designated as KK18-17-M for the procurement of printing and laminating equipment for its Print & Copy Services department. The solicitation was released on April 17, 2018, with an amendment issued on April 19, 2018, and sought bids for two distinct lots: Lot 1 consists of one HP Latex 335 Print and Cut 64" bundle, including printer, cutter, software, inks, and automatic media take-up reel, while Lot 2 comprises one 65" Royal Sovereign Heat Assist Wide Format Roll Laminator (Model RSC1651LSH). Bidders were allowed to submit proposals for either or both lots, with bids due by April 24, 2018, at 2:00 p.m. CST via email. The procurement requires all-inclusive pricing covering product cost, freight, insurance, packing, installation, and on-site setup, with delivery to be completed within thirty days of purchase order award at the UWM Print & Copy Services facility in Glendale, Wisconsin. Evaluation criteria include lowest responsive and responsible bidder determination, with award to be made by total cost per lot or grand total at UWM's sole discretion.

Bidders must be original manufacturers, authorized distributors, or dealers authorized by manufacturers to provide service and repair capabilities, and must provide a full one-year parts and labor warranty beginning upon merchandise receipt. The solicitation includes a 5% preference for certified Minority Business Enterprises and Disabled Veteran-Owned Business firms, allowing these qualified bidders to potentially win the contract if their bid is not more than 5% higher than the lowest bid. The contract term begins upon issuance of the purchase order and continues for one year, with an option to renew for an additional one-year term and a total potential procurement value up to $50,000 annually. UWM reserves significant discretionary rights, including the ability to reject all bids, waive irregularities, request clarification, make partial awards, and purchase similar items in the future under the same terms and conditions with prior written approval. The procurement is being conducted on behalf of the Board of Regents of the University of Wisconsin System, representing a state-level acquisition for specialized printing and laminating equipment.