AMENDED1 KK18-17-M.docx

Wisconsin Department of Administration Chs. 16, 19, 51

DOA-3681 (03/99)

SUPPLEMENTAL STANDARD TERMS AND CONDITIONS

FOR PROCUREMENTS FOR SERVICES

State of Wisconsin – UW-Milwaukee Wis. Statutes s.16.75

DOA-3070 (R08/2003) UWM-3070 (R10-13)

AMENDMENT #1: 4/19/2018.

The Royal Sovereign Wide Format Roll Laminator Requested is 65”Heat Assist Model RSC1651LSH Due Date: April 24, 2018 @ 2 p.m. CST

Email Bid Response To: kkerchec@uwm.edu

BID RESPONSIVENESS: To be considered responsive, the Bidder must submit the following. Please check off the following:

The undersigned has legal authority to bind the Bidder to this Bid.

|_|Yes |_|No Note: Failure to check “Yes” will result in the Bid being considered non-responsive and ineligible for award.

The undersigned claims minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Administration. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 101 E. Wilson Street, 6th Floor, Madison, WI 53707 (608) 267-7806.

|_|Yes |_|No

The undersigned bidder is a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

|_|Yes |_|No

If a vendor is not a Wisconsin producer, distributor, supplier or retailer and the department determines that the state, foreign nation or subdivision thereof in which the vendor is domiciled grants a preference to vendors domiciled in that state, nation or subdivision in making governmental purchases, the department and any agency making purchases under s.16.74 shall give a preference over that vendor to Wisconsin producers, distributors, suppliers and retailers, if any, when awarding the order or contract. The department may enter into agreements with states, foreign nations and subdivisions thereof for the purpose of implementing this subdivision.

|_|Yes |_|No

Wis. Stats. s. 16.754 directs the State to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our Bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

|_|Yes |_|No |_|Unknown

By signing this, the undersigned also certifies that neither bidder nor any person or entity associated with the bidder has, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this Bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this Bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statements are accurate under penalty of perjury; that false, misleading or missing information may disqualify the bid; and that neither the bidder nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency (see www.sam.gov and https://acquisition.gov/far/current/html/Subpart%209_4.html).

|_|Yes |_|No

The undersigned and the respondent will comply with all terms, conditions and specifications set forth in this Bid.

|_|Yes |_|No Note: Failure to check “Yes” will result in the quote/Bid being considered non-responsive and ineligible for award.

Bidder’s email:

City, State, Zip Code of Bidder:

Signature of authorized Bidder representative Federal Employer Identification No (or social security if sole proprietor) (voluntary)

This form can be made available in accessible formats upon request to qualified individuals with disabilities

KK18-17-M

1.0 GENERAL INFORMATION

ISSUING AGENT: University of Wisconsin-Milwaukee issues this Bid on behalf of the Board of Regents of the University of Wisconsin System as an agency of the State of Wisconsin. The University of Wisconsin--Milwaukee is hereafter referred to as “UWM”.

UWM shall not be liable for any cost incurred by a Bidder in the process of responding to this Bid.

UWM will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities, upon request. If a Bidder needs accommodations for a site visit, contact Purchasing Agent listed on the Bid Cover Sheet.

1.1 DEFINITIONS:

1.1.1 “Bidder” means a firm submitting a Bid in response to this Request for Bid. May be referred to as “Vendor” or “Supplier” or “Contractor.”

1.1.2 “Contract” means the document(s) constituting the agreement resulting from this Bid award.

1.1.3 “Bid Cover Sheet” means the first page of this Bid.

1.1.4 “State” means State of Wisconsin. UWM is an agency of the State and any legal obligations that run to the benefit of the State apply equally to UWM.

1.1.5 “RFB” or “Bid” means this Request for Bid.

1.1.6 “Successful Bidder” means the Bidder/s to whom this Bid is awarded. May be referred to as “Contractor”, “Vendor” or “Supplier” or “Contractor.”

1.1.7 “Must”, “Shall”, and “Will” are mandatory requirements.

1.1.8 “UWM” means the University of Wisconsin-Milwaukee.

1.2 GENERAL DESCRIPTION/PURPOSE OF THE REQUEST FOR BID: The purpose of this document is to provide interested parties with information to enable them to prepare and submit a bid to provide an HP brand printer and cutter with related accessories and warranty, and a Royal Sovereign wide format laminator. The items sought pursuant to the Bid will be used by the UWM Print & Copy Services department.

1.3 TERM: The term of the contract to buy additional goods and services will begin with the issue of the UWM purchase order and continue for one year, with the option to renew one additional one-year term to procure related products and services up to $50,000.

2.0 QUALIFICATIONS

WARRANTY

The bidder must provide a full parts and labor warranty for one (1) year or greater. The bidder must without charge, repair or replace, at its option, any defective parts, as determined by bidder’s inspection, during the warranty period. Shipping risk and cost is at Bidder’s expense. This warranty does not apply to normal maintenance and consumable type items or any items damaged by accident, abuse, or misuse of the item or equipment. The warranty must begin at the time of the receipt of the merchandise.

2.1 DELIVERY F.O.B. DESTINATION PREPAID AND ADDED: Bid prices shall include, but not be limited to, product, insurance, packing, packaging, parking and transportation to UWM Print & Copy Services. Contractor insures risk of loss to UWM receipt and pays freight to the carrier. UWM pays the bidder for the freight costs.

2.2 DELIVERY: Deliveries must be at earliest possible date, but at minimum within thirty (30) days after award of bid. Delivery date must be determined through mutual consent of both parties. Deliver to :

UW-MILWAUKEE PRINT & COPY SERVICES

115 E REINDL WAY

GLENDALE, WI 53212

during regular business days, between the hours of 8am-4pm.

2.3 ADDITIONAL PRODUCTS: UWM reserves the right to purchase all similar or like items and reserves the right to purchase additional items in the future that are related to this solicitation with the same terms, conditions and discounts applied. Contractor must submit a written quote to the UWM Purchasing Office, Kathy Kercheck, kkerchec@uwm.edu, for written prior approval. All invoices for items that have not received written approval and are not in the Contract will not be allowed.

2.4 AUTHORIZATION: Bidder must be an original manufacturer, authorized distributor, or dealer authorized by the manufacturer to provide service and repair capabilities for items subject to this Bid.

3.0 BID PROCEDURES AND INSTRUCTIONS:

3.1 METHOD OF BID: Bidder must complete Exhibit A, and all of the “mandatory” requirements as listed on the front cover sheet of the Bid, according to the directions provided. The bid prices on the products must be all inclusive for all applicable costs, fees and expenses. No additional costs, fees or expenses will be allowed that are not stated in Exhibit A.

3.2 METHOD OF AWARD: Award(s) will be made to the lowest responsive, responsible Bidder(s) by the Total Cost of Each Lot, Or lowest Grand Total if it applies, whichever is in UWM’s best interest. It is UWM’s sole discretion to determine what is in its best interest.

3.3 UWM may make awards to certified Minority Business Enterprise, or Disabled Veteran-Owned Business firms submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low bid. Authority for this program is found in ss. 16.75(3m) (b) 2, 3, 16.75(3m) (c) (4) and 560.0335(1) (b) (3), 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes.

3.4 Unit prices shown on the bid or contract shall be the price per unit of sale (e.g., gal., cs., doz., and ea.) as stated on the bid or contract.

3.5 In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).

3.6 BID RESPONSIVENESS: Bids may be evaluated by the Purchasing Agent and program manager to verify that they meet all specified requirements in this RFB and that they comply with all instructions of this Bid.

The verification process may include requesting reports on the Bidder’s financial stability, requiring verbal presentations or product demonstrations at UWM or vendor’s location, and/or reviewing results of past awards to the vendor by the State of Wisconsin or any of its agencies. Failure of a Bidder to comply with verification requests may result in rejection of the bid. The verification process cannot be used as an opportunity to alter bids submitted. UWM shall be the sole judge of the results of the verification process.

All specifications are mandatory minimum requirements unless otherwise stated. Failure to meet a mandatory requirement shall result in the Bid being deemed non-responsive. Bidders are encouraged to ask questions to resolve any ambiguities in Bid specifications (specs that are written too restrictively, are internally inconsistent, etc.). Bidders are also encouraged to submit responses even if all mandatory requirements are not met because Purchasing reserves the right to delete specifications, conditions of Bid or items not Bid if no Bidder is able to comply with the requirement.

UWM reserves the right to (1) reject all Bid responses and make no award; (2) waive irregularities or technicalities in Bid responses; (3) request clarifying information from Bidders; (4) make a partial award; and (5) accept or reject all or part of any Bid response submitted.

3.7 It is incumbent upon bidders to point out any possible discrepancies, omissions or ambiguities using the process outlined above to submit questions. This includes alerting UWM to any non-standard specifications. By failing to do so, bidders waive the right to claim any provision of this Bid is ambiguous. Any clarifying addendum will be posted as set forth herein.

3.8 PROPRIETARY INFORMATION: Any information contained in the Bidder’s response that is proprietary must be detailed separately on form DOA-3027 and submitted as set forth on the Bid Cover Sheet. Marking of the entire response as proprietary will neither be accepted nor honored. UWM cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 4.15.23). A copy of the form needed to designate portions of your submission as proprietary can be found at: http://vendornet.state.wi.us/vendornet/doaforms/doa3027.doc

4.0 TERMS AND CONDITIONS: By submitting this bid, you expressly agree to be bound by DOA-3054, Standard Terms and Conditions (RFB/RFP). They can be found on the link “ UWM’s Terms and Conditions for RFQ’s” on this webpage:

http://uwm.edu/business-financial-services/purchasing/vendor-information/

This bid is only used for the purchase of goods and services with a total annual cost/value of less than $50,000 per fiscal year, (July 1 – June 30.) Submission of this form does NOT represent a commitment from UWM to contract services. An order is only effective if confirmed by a fully executed contract and/or Official UWM purchase order.

See next page 5 for Exhibit A: Bid Response

EXHIBIT A: BID RESPONSE (INCLUDING PRICING) KK18-17-M

For Bid responses to be considered, please complete Exhibit A. Bidder may bid on Lot 1, Lot 2, or both.

LOT 1 Hewlett Packard HP Latex 335 Print and Cut 64” Bundle

-L225 64” Latex Printer -HP Latex 64” Cutter -HP FlexiPrint & Cut RIP, HP Signage Suite -1 full set of inks (775 ml x 7 pcs) -SAI Flexi HP Latex Edition Software -Automatic 64” Media Take-Up Reel with Tension-Motorized Assy

LOT 2 Royal Sovereign Wide Format Roll Laminator

LOTS 1 AND 2 GRAND TOTAL IF DISCOUNT APPLIED

Do you provide a discount if UWM were to purchase both Lot 1 and 2? Fill in discount if one can be applied.

Grand Total with Discount Applied Lot 1 and 2

Please fully explain your warranty: If you need more space, please attach documentation under Tab A.

Please provide information regarding the discount or discounts that will apply to future purchases of accessories, parts, supplies and service as well as the period of time that any discounts shall remain valid.

Are you an original manufacturer, authorized distributor, or dealer authorized by the above manufacturer?

Yes |_| No|_|

Delivery Date: Number of days after purchase order approved: