Upholstery Fabrics

The State of Nebraska Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB) is soliciting bids for a commodity contract to procure upholstery fabrics through Invitation to Bid (ITB) 121117 OR. The procurement seeks vendors to supply multiple fabric categories including panel fabric, tier one upholstery fabric (entry level), tier two upholstery fabric (mid-price/grade), and high-performance/designer upholstery fabrics. Vendors must provide fabrics meeting quality standards comparable to manufacturers like CF Stinson, Mayer Fabrics, and Momentum Fabrics, with specifications requiring all materials to be stain resistant, first quality, and mill inspected. The contract requires vendors to deliver materials within 7-10 business days after receipt of order, provide up to 200 free fabric sample cards annually, offer 300 seating fabric cards, and submit three memo chain sets for each pattern. Bid responses are due March 25, 2025, at 2:00 PM Central Time via electronic submission through ShareFile, with an initial two-year contract term and potential for two additional two-year renewal periods. Vendors must submit comprehensive pricing for core list items and provide percentage discounts for non-core catalog items, with pricing required to remain fixed for the first two contract years.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the procurement documents. The contract appears open to qualified vendors capable of meeting technical specifications and delivery requirements. Vendors must provide digital fabric files for state website use and commit to semi-annual on-site visits with the Cornhusker State Industries Sales & Marketing Manager in Lincoln, NE. While specific budget ranges were not disclosed, the bid sheet indicates estimated annual usage quantities varying from 10 to 1,500 yards per fabric type, with an additional estimated 2,500 yards of non-core catalog items. Any price increases during the contract term will require 90 days' written notice and require explicit approval. The procurement suggests a comprehensive approach to sourcing upholstery fabrics for state facilities, with an emphasis on quality, variety, and responsive vendor capabilities. Potential vendors should be prepared to demonstrate compliance with detailed technical specifications and provide extensive sampling and documentation.