121117 OR Intent to Award Letter.docx

The document is an Intent to Award Letter from the State of Nebraska Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB) for Solicitation Number 121117 OR regarding Upholstery Fabrics. The solicitation seeks vendors to supply multiple fabric categories including panel fabric, tier one and two upholstery fabrics, and high-performance/designer upholstery fabrics, with bid responses due on March 25, 2025, at 2:00 PM Central Time. The contract will have an initial two-year term with potential for two additional two-year renewal periods. Vendors must deliver materials within 7-10 business days, provide up to 200 free fabric sample cards annually, offer 300 seating fabric cards, and submit three memo chain sets for each pattern.

The intent to award the contract has been issued to two vendors: Mayer Paetz Inc./Mayer Fabrics and Momentum Textiles, LLC. Vendors were required to submit comprehensive pricing for core list items and percentage discounts for non-core catalog items, with pricing to remain fixed for the first two contract years. The estimated annual usage ranges from 10 to 1,500 yards per fabric type, with an additional estimated 2,500 yards of non-core catalog items. Any price increases during the contract term will require 90 days' written notice and explicit approval. Vendors must also provide digital fabric files for the state website and commit to semi-annual on-site visits with the Cornhusker State Industries Sales & Marketing Manager in Lincoln, NE.