121117 OR SOLICITATION ADDENDUM (1) Q&A.docx

This document is a Solicitation Addendum for Invitation to Bid (ITB) 121117 OR issued by the State of Nebraska Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB) for upholstery fabrics. The solicitation seeks vendors to supply multiple fabric categories including panel fabric, tier one and two upholstery fabrics, and high-performance/designer upholstery fabrics. Bid responses are due on March 25, 2025, at 2:00 PM Central Time via electronic submission through ShareFile, with an initial two-year contract term and potential for two additional two-year renewal periods. Vendors must deliver materials within 7-10 business days after order receipt, provide up to 200 free fabric sample cards annually, offer 300 seating fabric cards, and submit three memo chain sets for each pattern.

The procurement requires vendors to provide comprehensive pricing for core list items and percentage discounts for non-core catalog items, with pricing to remain fixed for the first two contract years. Estimated annual usage quantities range from 10 to 1,500 yards per fabric type, with an additional estimated 2,500 yards of non-core catalog items. Vendors must meet quality standards comparable to manufacturers like CF Stinson, Mayer Fabrics, and Momentum Fabrics, with materials required to be stain-resistant, first quality, and mill-inspected. Any price increases during the contract term will require 90 days' written notice and explicit approval. Vendors must also provide digital fabric files for the state website and commit to semi-annual on-site visits with the Cornhusker State Industries Sales & Marketing Manager in Lincoln, NE.