121117 OR Intent to Award Letter.docx

The document is an Intent to Award Letter from the State of Nebraska's Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB) for Solicitation Number 121117 OR covering Upholstery Fabrics. The procurement seeks vendors to supply multiple fabric categories including panel fabric, tier one and two upholstery fabrics, and high-performance/designer upholstery fabrics, with bid responses due on March 25, 2025, at 2:00 PM Central Time. The initial contract term is two years with potential for two additional two-year renewal periods, and the state intends to award the contract to Mayer Paetz Inc./Mayer Fabrics and Momentum Textiles, LLC. Vendors are required to deliver materials within 7-10 business days, provide up to 200 free fabric sample cards annually, offer 300 seating fabric cards, and submit three memo chain sets for each pattern.

The procurement requires vendors to provide comprehensive pricing for core list items and percentage discounts for non-core catalog items, with pricing to remain fixed for the first two contract years. Estimated annual usage ranges from 10 to 1,500 yards per fabric type, with an additional estimated 2,500 yards of non-core catalog items. Vendors must submit digital fabric files for the state website, commit to semi-annual on-site visits with the Cornhusker State Industries Sales & Marketing Manager, and provide fabrics meeting quality standards comparable to manufacturers like CF Stinson. Any price increases during the contract term will require 90 days' written notice and explicit approval. No specific set-aside designations or disadvantaged enterprise restrictions were explicitly detailed in the procurement documents.