Underground Locating & Field Marking Services

The City of Santa Clara is soliciting proposals for Underground Locating & Field Marking Services on behalf of Silicon Valley Power (SVP), the city's electric utility. The procurement seeks a contractor to provide comprehensive underground utility location and field marking services primarily within Santa Clara city limits and adjacent cities, covering 279 miles of underground distribution lines and 70 miles of underground fiber optic lines. The successful proposer will process approximately 1,000 tickets per month, electronically locate subsurface assets, delineate surface markings, capture field marking photographs, and complete ticket requirements within 3 business days (emergency tickets within 24-48 hours). Proposers must have a minimum of 5 years of experience performing locating and field marking services for public agencies, with 95% of work focused on electrical power utility locating. The proposal evaluation will be based on three key criteria: Company Information, Experience & Qualifications (30%), Technical Capability (40%), and Cost/Fee Proposal (30%), with a total possible score of 100 points. Proposal submissions are due on January 29, 2025, at 2:00 P.M. PST, with a deadline for questions on January 15, 2025.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is a 5-year agreement with a potential one-year extension, with an estimated annual spend between $250,000 to $500,000. Proposers must be registered with the Department of Industrial Relations and comply with prevailing wage requirements, carry comprehensive insurance coverage including $5,000,000 in Commercial General Liability Insurance and $1,000,000 in Business Automobile Liability Insurance, and maintain Workers' Compensation Insurance. The City reserves the right to award the contract to the proposer offering the best value and potentially allow other public agencies to purchase under the same contract terms. Compensation will be based on authorized work requests, with mechanisms for both fixed-price and time-and-materials billing, and rates will remain fixed for the initial two-year period with potential negotiated increases thereafter. Proposers must submit all response documents electronically through BidNet Direct, with the final award contingent upon the selected firm accepting the City's Exemplar Agreement.