Q&A Document 2.pdf
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- Attached to
- Underground Locating & Field Marking Services
- Solicitation number
- 24-25-31
- Issued by
- Santa Clara County, California
About this file
This document is a Questions & Answers (Q&A) document for Solicitation 24-25-31 for Underground Locating & Field Marking Services issued by the City of Santa Clara, California. The document contains 23 questions from potential bidders dated between 12/11/2024 and 01/06/2025, with all answers directing respondents to review Addendum #2. The questions cover a wide range of topics including locating procedures, ticket processing, contract start dates, insurance requirements, work order processes, utility scope, fee proposal details, and various operational specifics related to underground utility locating services.
Key areas of inquiry include confirmation of utility types (specifically electrical and fiber), ticket processing volumes (estimated at 1,000 tickets per month), insurance coverage requirements, rate escalation possibilities, permitting processes, and operational details such as dispatch codes, Davis Bacon wage classifications, and utility overlap. Bidders requested clarification on numerous procedural aspects, including work order approvals, access to dig ticket locations, and potential exceptions to the scope of work. The document suggests a comprehensive and detailed procurement process with multiple opportunities for potential vendors to seek clarification before submitting their proposals.
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Questions & Answers - 2
Solicitation 24-25-31 - Underground Locating & Field Marking Services
Buying Organization City of Santa Clara
No Question/Answer Question Date
Q3 Question: Locates from CA811
Will the locates be screened or received directly from CA811?
Answer: See Addendum #2
12/11/2024
Q4 Question: average locates
What is the average marked VS cleared % for the cities locates annually?
Answer: See Addendum #2
12/11/2024
Q5 Question: Penalties?
Will there be any penalties?
Answer: See Addendum #2
12/11/2024
Q6 Question: Safety manager
Will the City be requesting a separate safety manager for this contract?
Answer: See Addendum #2
12/11/2024
Q7 Question: annual ticket break down
Can you provide the annual ticket break down by month?
Answer: See Addendum #2
12/11/2024
Q8 Question: stand by services
Are stand by services billed under the project by ¼ hour price or is another hourly rate required?
Answer: See Addendum #2
12/11/2024
Q9 Question: screening tickets
Does the City screen tickets
Answer: See Addendum #2
12/11/2024
Q10 Question: breakdown of locates
Can the city provide breakdown of dual versus single locates?
Answer: See Addendum #2
12/11/2024
Q11 Question: Contract start date
How soon after notice to award will contract start?
Answer: See Addendum #2
12/11/2024
No Question/Answer Question Date
Q12 Question: Bid Extension Request
Good afternoon, Siemens respectfully request a bid extension Friday January 10, 2025.
Thank you, Karen Braida
Answer: See Addendum #2
12/20/2024
Q13 Question: Reimbursable Expense Schedule
There is no % identified for Charges for outside services (including subcontractor fees, equipment, materials, and facilities not furnished directly by Contractor). Please clarify.
Answer: See Addendum #2
01/06/2025
Q14 Question: Permitting
If we are required to respond to USA tickets within 48 hours but if any encroachment permits could take weeks to approve, can we assume we will not be required to pull any permits even if a lane closure is required to ensure the safety of locators?
Answer: See Addendum #2
01/06/2025
Q15 Question: Rate Escalation
Is there a rate escalation % cap when submitting revised rates after the initial 2 years?
Answer: See Addendum #2
01/06/2025
Q16 Question: Insurance Requirement
If we have $2M in General Liability coverage but $9M in excess liability coverage, do we still meet the requirements?
Answer: See Addendum #2
01/06/2025
Q17 Question: Contract Value
Is there a total contract value?
Answer: See Addendum #2
01/06/2025
Q18 Question: Dig Tix Software
Is the way we receive dig tickets directly through a provided software with approved credentials? If not, how are we receiving dog tickets?
Answer: See Addendum #2
01/06/2025
Q19 Question: Work Order
Do we need to provide a proposal for Work Order approval based on rates provided for each dig ticket received or do we just perform work and invoice according to pre-approved rates?
Answer: See Addendum #2
01/06/2025
Q20 Question: Access to Locations
What can be done if a dig ticket location is inaccessible to crew and equipment?
01/06/2025
No Question/Answer Question Date
Q21 Question: Underground Utilities
Please confirm that underground facilities that are part of this scope are electrical and fiber only. NO gas, sewer, storm, and other utilities are part of this scope. Also, in terms of electrical, please provide the expected operating voltages of the electrical that is part of this scope.
Answer: See Addendum #2
01/06/2025
Q22 Question: Fee Proposal / Cost
Per Attachment E - "please submit a cost proposal based on a per-ticket model of processing 1,000 tickets per month. " Can the City provide a copy of the last contract's fee schedule as a template?
Answer: See Addendum #2
01/06/2025
Q23 Question: USIC Questions
1.Will the City accept exceptions to the SOW?
2. Can bidders submit exceptions as redlined documents or as a list with citations?
3. Will bidder’s exceptions pages count towards the total page count for submissions?
4. How many utilities will we be locating on each ticket on average?
5. What is the historical clear/paint mix?
6. Does each utility have its own Dispatch code from USAN
7. What category does locating fall under for Davis Bacon Wages labor
8. Is there a truck roll requirement?
9. How much do overlap is there on utilities. Is it typical to mark both utilities on a ticket?
01/06/2025
Questions & Answers - 2
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