Unclaimed Property Software & Website Services

The State of Nevada's Office of the State Treasurer is soliciting qualified vendors through Request for Proposals 05TO-S3607 to provide comprehensive unclaimed property management software and website services. The procurement encompasses an integrated system supporting holder reporting and remittance processing, claims management, safekeeping inventory tracking, securities administration with corporate action processing, and auditing functionality, along with public-facing website interfaces for both holders and claimants. Key deliverables include automated general ledger integration with the State's accounting system, ACH and check payment processing with Address Verification Service (AVS) validation, synchronization with the national MissingMoney website, and robust fraud detection capabilities utilizing Lexis Nexis integration. The vendor must process NAUPA II and NAUPA III formatted reports, manage multiple property types including cash, securities, and physical goods, provide real-time portals with customizable user roles and access controls, and generate comprehensive reporting on remittances, claims activity, property availability, and audit compliance. Critical mandatory requirements include data encryption in transit and at rest, housing of all servers and disaster recovery systems within the continental United States, employment of staff and contractors handling Nevada data within the continental United States with verified background checks, annual security audits (SOC2 Type 2 and ISO27001 certifications), monthly access security logs, and notification of security incidents within 24 hours. Evaluation criteria allocate 25 points each to demonstrated competence in unclaimed property and IT systems, experience with comparable engagements, and key personnel expertise, with an additional 10 points for RFP conformance and 15 percent weight for pricing. Questions are due by February 12, 2026, reference submissions by March 11, 2026, and proposals must be submitted by 2:00 pm Pacific Time on March 12, 2026, with an estimated notice of award on April 25, 2026, Board of Examiners approval on June 9, 2026, and anticipated contract start date of October 1, 2026.

A Nevada-based business preference of five percent applies pursuant to Nevada Revised Statutes 333.3351-3356, and inverse preference provisions apply to vendors from states with reciprocal in-state preferences. The contract term is four years with two optional one-year extensions, which may be combined into a single extension, subject to Board of Examiners approval. Vendors must demonstrate current active Nevada business license registration, match registration at nevadaepro.com with state business license and sam.gov entity registration, and certify non-boycott of Israel compliance. Required submission materials include financial statements covering the previous two full years and current year interim period, Dun and Bradstreet numbers, disclosure of prior contract failures or litigation, and at least three client references from similar projects completed within the past five years. Vendors must procure and maintain comprehensive insurance coverage including Commercial General Liability of $2,000,000 general aggregate and $1,000,000 per occurrence, Automobile Liability of $1,000,000 combined single limits, Workers' Compensation with statutory limits and Employers' Liability of $100,000 per accident and $500,000 policy limit for disease, and Professional Liability of $1,000,000 per claim and $2,000,000 annual aggregate, with all policies naming the State of Nevada as an additional insured. The cost schedule indicates significant transaction volumes with estimated annual usage of 42,084 fast-track claimant claims, 877,800 properties reported, 155,940 fraud analysis claims, and 33,075 property address updates, with rate increases capped at five percent annually; specific budget allocations and award values are not publicly disclosed in the RFP documentation.