Town clerks office digitization

The Town of Old Saybrook, Connecticut, located in Middlesex County, is seeking vendors to provide comprehensive digitization services for the Town Clerk's Office record books under Solicitation Number 5602. The primary objective of this procurement is to convert existing physical record books into digital format, though specific technical requirements are referenced in a separate document titled "RFP REcord Book Scanning 1.0.pdf" which was not fully visible in the provided materials. The solicitation was posted on December 21, 2021, with proposals due by January 28, 2022, at 1:00 PM EST. A vendor Q&A period is scheduled from December 27, 2021, at 9:00 AM EST through January 14, 2022, at 1:00 PM EST, during which potential bidders can seek clarification on the project requirements. The primary point of contact for this solicitation is Larry Hayden, located at 302 Main Street, Old Saybrook, CT 06475. Delivery terms are specified as Free On Board Destination, and payment terms are to be specified by the vendors in their proposals.

The solicitation is open to all vendors without any specific set-aside designations or restrictions on the types of organizations that can respond. No information was provided about incumbent vendors, current contractors, or existing infrastructure that might require integration. The documentation does not list an estimated total value, budget range, or specific award value for the project. The solicitation has been designated as having no line items, suggesting that vendors should provide comprehensive pricing for the entire digitization project scope. The Town of Old Saybrook has not indicated any specific qualifications or evaluation criteria beyond the requirement to digitize the Town Clerk's Office record books. Interested vendors are encouraged to review the referenced RFP document for detailed technical specifications and project requirements.