5602_Apr_14_25_solicitation_doc.pdf

This is a solicitation document (Solicitation Number 5602) from the Town of Old Saybrook, Connecticut, seeking vendors for a Town Clerks Office Digitization project. The solicitation was released on December 21, 2021, with proposals due by January 28, 2022, at 1:00 PM EST, and includes a vendor Q&A period from December 27, 2021, at 9:00 AM EST through January 14, 2022, at 1:00 PM EST. The primary objective is to convert existing physical record books into a digital format, with the specific technical requirements detailed in a separate document titled "RFP REcord Book Scanning 1.0.pdf". The solicitation is open to all vendors, with delivery terms specified as Free On Board Destination.

The solicitation does not provide an estimated total value, budget range, or specific award value for the project, and has been designated as having no line items, suggesting vendors should provide comprehensive pricing for the entire digitization project scope. Payment terms are to be specified by the vendors in their proposals, and the primary point of contact is Larry Hayden, located at 302 Main Street, Old Saybrook, CT 06475. No information was provided about incumbent vendors, current contractors, or existing infrastructure that might require integration. The Town of Old Saybrook has not indicated specific qualifications or evaluation criteria beyond the requirement to digitize the Town Clerk's Office record books, and interested vendors are encouraged to review the referenced RFP document for detailed technical specifications and project requirements.