5602_Mar_24_25_solicitation_doc.pdf

This is a state and local government solicitation (No. 5602) issued by the Town of Old Saybrook, Connecticut, seeking vendors to provide comprehensive digitization services for the Town Clerk's Office record books. The solicitation was released on December 21, 2021, with proposals due by January 28, 2022, at 1:00 PM EST. A vendor Q&A period was scheduled from December 27, 2021, at 9:00 AM EST through January 14, 2022, at 1:00 PM EST, allowing potential bidders to seek clarification on project requirements. The primary objective is to convert existing physical record books into a digital format, with specific technical details referenced in a separate document titled "RFP REcord Book Scanning 1.0.pdf".

The solicitation is open to all vendors without specific set-aside designations or restrictions. Delivery terms are specified as Free On Board Destination, with payment terms to be specified by vendors in their proposals. No estimated total value, budget range, or specific award value was provided in the documentation. The solicitation has been designated as having no line items, suggesting vendors should provide comprehensive pricing for the entire digitization project scope. The primary point of contact is Larry Hayden, located at 302 Main Street, Old Saybrook, CT 06475, who can be reached at 860-510-5000 or Larry.Hayden@OldSaybrookCT.gov. No information was disclosed about incumbent vendors, current contractors, or existing infrastructure that might require integration.