5602_Mar_17_25_solicitation_doc.pdf

This document is a solicitation (No. 5602) issued by the Town of Old Saybrook, Connecticut, for a Town Clerks Office Digitization project. The solicitation was released on December 21, 2021, with proposals due by January 28, 2022, at 1:00 PM EST. A vendor Q&A period was scheduled from December 27, 2021, to January 14, 2022, allowing potential bidders to seek clarification. The project aims to convert existing physical record books into a digital format, with all vendors eligible to respond. The delivery terms are Free On Board Destination, and the solicitation has been designated as having no specific line items.

The primary contact for this procurement is Larry Hayden, located at 302 Main Street, Old Saybrook, CT 06475. Payment terms are to be specified by the vendors themselves. No specific estimated total value, budget range, or award value was provided in the documentation. The solicitation does not indicate any set-aside designations, specific qualifications, or detailed evaluation criteria. Interested vendors are advised to review the referenced "RFP REcord Book Scanning 1.0.pdf" document for comprehensive technical specifications and project requirements. The document suggests that vendors should provide comprehensive pricing for the entire digitization project scope.