State Fair Towing Services

The City of Phoenix Finance Department's Central Procurement Division is soliciting sealed offers for State Fair Towing Services through an Invitation for Bid (IFB) process. This procurement covers towing and vehicle storage services to support the Arizona State Fair, including the relocation or removal of illegally parked vehicles as requested by the Phoenix Police Department. Services will be provided on an as-needed basis with no guaranteed minimum volume, though historical data indicates annual tows have ranged from 80 to 704 vehicles over the past decade. Qualified contractors must demonstrate a minimum of five years' experience providing towing services for short-term demand projects, possess proper Arizona Department of Transportation permits and insurance, and maintain a vehicle storage facility zoned for outdoor vehicle storage with a minimum one-acre capacity located within 15 miles of the State Fair. Contractors must submit hourly rates for truck standby and service fees (with a minimum of five trucks required), supervisor charges, and customer charges for various services including towing to the State Fair lot, towing to the contractor's lot, daily storage, and after-hours gate fees. The contract will be awarded to the lowest responsive and responsible offeror on a firm and fixed basis for the initial one-year period, with potential annual adjustments thereafter requiring 60 days' written notice. Key schedule dates include a non-mandatory pre-offer conference on April 17, 2026, written inquiry deadline of April 22, 2026, and sealed offer due date of April 29, 2026, at 2:00 p.m. The resulting contract will have a five-year term commencing July 1, 2026, with no extension options and includes liquidated damages of $100 per calendar day for service failures.

The procurement does not identify any set-aside designations specific to this solicitation; however, contractors must comply with Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, including prompt payment to subcontractors within seven days of receipt of payment from the City. All contractors are required to comply with comprehensive nondiscrimination and civil rights requirements derived from federal regulations including Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, the Age Discrimination Act of 1975, and the Airport and Airway Improvement Act of 1982. Additional mandatory compliance requirements include the Immigration Reform and Control Act of 1986, verification of legal work authorization through E-Verify, Equal Employment Opportunity provisions under Phoenix City Code Chapter 18, Article V, and heat-related illness prevention requirements for outdoor work. Contractors must maintain comprehensive commercial general liability, automobile liability, and workers' compensation insurance with the City named as an additional insured, and submit complete certificates of insurance within 14 calendar days of award notification. No incumbent vendors or current contractors are listed in the available documentation. The procurement documents do not specify an explicit budget range or award value; pricing will be determined competitively through the sealed bid process based on the submitted rates and historical service demand patterns.